MS Word Legal: Making Comments Anonymous

Again this does not happen every day, but it is requested here and there. That is to say, the request that the Comments made in the document are just comments without knowing who exactly made the comment. So, the question becomes how do we leave the comments in place but make them anonymous? 1. Review Tab: As you know you go to your review tab to insert your comments. Once the comments are in, make sure that you have saved the document. Follow these steps: Open a document that has been saved with the comments that you want to make anonymous. Go To File, Info, Check for Issues, Inspect Document. Make sure Document Properties and Personal Information is checked. Click Inspect. Click "Remove All" next to Document Properties and Personal Information once the Inspection has been done. Click Reinspect, and then save the document and close the file. Now go back in and look at the comments within your file. The individual who created the comments should no longer be listed. Instead, you will see Comments that are named A1, A2 etc. Note: Important Do not click Remove All next to Comments, Revisions, Versions, and Annotations, which will permanently delete all of the comments from the document. When you reopen the document, all comments that appear in the document will appear without names or initials. This request might come up here and there but...you will know how to go about it. Training From An Inside Perspective www.advanceto.com

MS Word Legal: If More Than One Page In Your TOC, TOA and Index Do The Following:

We are talking about the TOC, TOA and Index of Terms. On short documents, the Table of Contents, Table of Authorities and Index of Terms can be separated by a page break. The Table of Contents heading and the other headings are centered horizontally on the actual page not in the Header. The page numbering type is i, ii, ii, Here is the Set-Up. Table of Contents ------Page Break Table of Authorities ------Page Break Index of Terms ------Section Break First Page of the Main Part of the Document For long documents, you just might have TOC's, TOA's etc. that exceed one page and you need to deal with them differently: 1. For a TOC, TOA or Index of Terms that exceeds more than one page then it should have its own Section Break. 2. In the first page header of the TOC for example do the following: 3. Go into the header and type Table of Contents and Page underneath to the extreme right as usual. 4. On the second page header of the TOC page Center and type in: Table of Contents (continued) 5. Do the same routine for the TOA and Index "if" needed. 6. Make sure you remember to turn off "Link To Previous" on all Headers in the document as you set these up so that your Headings don't jump into sections that were NOT meant to have those headings. Training From An Inside Perspective www.advanceto.com MS Word Books www.awarenessexplosion.com www.lowcostempire.com

MS Word Legal Training Series: Turn Off The Preview If You Wish To See The Entire Style Name:

Turn Off The Preview If You Wish To See The Entire Style Name: You will understand the value of this shortly. It is a common scenario: For starters, before I format (style) a document, I place myself in "Draft View" which lets me see the Style Tracking paragraph by paragraph on the left side. I also open the right side style panel (under Home-Styles-Little Box To The Right) and under options (at the bottom of the panel), I ask for All Styles (my particular preference) and ask for Alphabetical as to how the styles are displayed. So here is the scenario: Scenario: Secretary was asked to use "Signature" style which is generic to the style pallet. When selected, it places your cursor at 3.0 on the ruler and you can then set up your signature. 1. The secretary was telling her boss there is no such style and he kept saying yes there is and both were becoming frustrated. She just kept repeating that she could not find it. 2. So, when we set up styles and start to use multi-level outlining and other styles, the positioning of your styles will be reflected on your style pallet to the right. In terms of the Signature style, it comes in at 3.0 on the ruler. When it is shown on the Pallet it will be barely visible on the extreme right if you have the "Preview" button checked at the bottom of the style pallet. 3. The secretary not knowing to turn off the Preview selection and not taking the time to expand the size of the style pallet would indeed have trouble initially spotting the signature style. Once the Preview has been turned off (check removed), then all of the available styles will be clearly visible since they will be lined up neatly on the left hand side of the Pallet. 4. If you like using the Preview, there is nothing to stop you from turning the Preview Function off or on as needed! 5. Make sure you familiarize yourself with the Style Pallet and Preview Function. Training from an inside perspective www.advanceto.com

Top-Tier Style MS Word Legal: Having Total Control Over Your Search and Replace Function

Having Total Control Over Your Search and Replace Function A great feature that can do some damage. By Louis Ellman What is this about? Sometimes, we want to use search and replace to take care of something that may not be for the entire document but for a selected (highlighted) portion of text. For instance: 1. You have 10 lines in a particular paragraph with a of (I), (ll), (lll) type numbering system throughout the 10 lines of the paragraph and you want to quickly protect that particular paragraph with non breaking space (Hard Space) after each closed parenthesis so that the numbers do not separate from the word that follows. 2. Another example would be multiple areas in a document that have inside addresses, multiple line letterheads or multiple line Titles where you want to make use of soft returns instead of hard returns. 3. Finally, you have an area of text that says "for a period of 20 days" numerous times in a particular paragraph and you need to switch that over to 25 days for just that particular paragraph. How Do We Better Control Our Global Replace Items? Highlight the area of text that we wish to affect with our global replace. Use the Control H shortcut to bring up your Find and Replace Dialog Box. 1. When you run the global replace, it will do the replace on the text you "highlighted" and give you a message that it has made X number of replaces and asks if you wish to continue for the remainder of the document and to that you say "NO" 2. Not paying attention and making a minor error and you saying YES, can possibly do a lot of damage to a large document and you May Not Even Notice. Meanwhile, that minor error has replicated hundreds of times. You then save the document and send it to the attorney with hundreds of errors. 3. If it were a small document, you most probably would notice a repetitive error and take action to "Undo" the problem. In a large document, this type of error could be replicated 100's of times and barely noticed. For instance, every instance of "it" was replaced with it's which is fine but every word with the letters "it" now has it's such as Bit's, Reit'serated and on and on. 4. In sum, when you run a global replace that involves highlighting a selected portion be alert, run the global and say NO to continuing. Selecting a targeted area of text gives YOU control when running the global replace function. It also will prevent a document wide error. One of the few teaching Top-Tier Legal www.advanceto.com

Learn MS Word Legal: The Difference Between Defined Terms and Definitions

This article will clarify the difference between ("Defined Terms") and the "Definitions" section of an Agreement or other similar document. As To Defined Terms. ("Defined Terms") 1. The Index of Defined Terms always sits after the Table of Authorities (if you have one) or after the Table of Contents if you do not have a Table of Authorities in a particular document. 2. Defined terms are designed to allow the author of a document to refer to a company, entity, individual, etc. in a shortened manner. So, if we have for example The New York Board of Education referred to numerous times throughout the document, you would most probably see this organization name defined in the following way: The New York Board of Education ("NYBOE"). Once the entity has been defined after the first use of the full entity name, you can then refer to that entity with the shortened term "NYBOE" for the remainder of the document. 3. When the defined terms are marked (References Tab) and an Index of Defined Terms is generated, the reader then has a list of all the terms in the document that were defined and the page number showing where the full version of the term was mentioned. The Definitions Section: 1. This usually comes in as one of the first sections of the document. Depending on the size and complexity of the document, you can have a short or a substantial Definitions section. A typical Definition: The Bank. For the purposes of this document, the term Bank will refer specially to Barclay's Bank of London. 1. The key words above are "For the purposes of this document"... 2. The definitions clarify the use of a particular term within the context of the current document. Outside of the document that same term can have a wholly different meaning. 3. Unlike the ("Defined Term") no need to mark or generate anything. Definitions just serve to clarify the meaning of a term within the context of the current document. Training From An Inside Perspective www.advanceto.com www.awarenessexplosion.com and www.lowcostempire.com for MS Word related books.

MS Word Legal Training: Document Compare Vs. Track Changes - There is a Difference

Let's first talk about Document Compare. Under the Review Tab: (Document Compare). In this instance, we are comparing two separate versions of a document whereby additions should be displayed as double underscore and deletions should be displayed as overstrike text. The comparison shows the progress between the two documents. On a document comparison, everything should be in black text. It is important to note that many document comparisons are saved as PDF files and sent to the attorney or client along with the most current "Clean" version of the file. Clean, simply refers to the MS Word document that the recent round of edits were done in. Let's talk about Track Changes: When Track Changes are on, either an attorney will ask that we leave it on and do the proposed edits or we switch the view over to "Final" that leaves the function on but does not show the Track Changes which can be a diversion while you are doing your edits. Sometimes we are asked to "Accept All Changes" and turn off the function altogether. Track Changes unlike a document comparison, shows an immediate black line of the changes in real time as you type your additions and deletions and is occurring within the "current open document" rather than comparing two separate documents as in a Document Comparison. Traditional colors for Track Changes are Blue for the Additions which are Double Underlined and Red with Overstrike for the deletions. You can print the track changes by either switching over to Final Showing Mark-Up and going to print or leaving the document in Final which hides the black line and then going to File, Print, Settings, Print All Pages and choose "Print Mark-up.". Note: Under "Change Tracking Options" is where you can affect the color of the additions and deletions as well as how the additions and deletions will be displayed. Training From An Inside Perspective www.advanceto.com

If You Like My Posts On MS Word Imagine What We Can Accomplish in 1-3-5 hours?

Whether you are on LinkedIn and visit "AdvanceTo Legal and Corporate Word Processing Training Forum" or my other blog feeds "Legal Test Ready" under Tumblr, Facebook and Twitter, then you know at this point that what I offer is unique in terms of high level training that you can make use of right away. My methods are geared towards beginners which results in those individuals knowing MS Word at an expert level when done. I also teach from beginner-advanced on a regular basis. Some of you are working at legal and other corporate firms where your generic MS Word skills have suffered due to 3rd party software while others are looking for work but are having a hard time because you lack the level of generic MS Word knowledge that is necessary to pass job agency and law firm tests. And still, other situations where you have a job but even with 3rd party software etc. you have gaps in your knowledge that slows you down during the course of your day. I am here to help no matter what your situation or level. Check out www.advanceto.com for general pricing of our course offerings. http://advanceto.weebly.com/courses.html Check out http://lowcostempire.weebly.com/ms-word-business.html and www.awarenessexplosion.com for my books on MS Word that I am offering. My books read like a seminar and you learn a ton from each. We teach in person and by phone for the general public and we also teach on-site as well in order to help get entire staffs upgraded comfortably. Give us a call or email us. 888-422-0692 Ext. 1 or 2 Louis@advanceto.com

Learn MS Word Legal: Problem In Document Hiding In Plain Sight

As in many articles that I have authored, here is another scenario you would like to have been exposed to before it happens in a live situation. Scenario: My student has a test at an employment agency for a Word Processing Operator position. She works on an older MAC using MS Word 2010 at home which doesn't allow her to do the Style Separator feature. So, she resorts to using the old "Hidden Paragraph" method in order to be able to run a TOC without the entire Body Text Portion of the Heading 2 paragraph ending up in the TOC. 1. In this same document, she needs to mark the document for Index of Terms, Table of Authorities and Cross References. 2. Upon highlighting her 1st "Defined Term" the area in the Dialog box that allows one to complete the marking process was Grayed Out. The same situation occurred when attempting to mark a Table of Authority Entry and a Cross Reference Entry. 3. Looking at the Body Text Portion of her Heading 2 Paragraph, she had properly named it "Remainder of Para" which served to disassociate the Body Text Portion of the Heading 2 paragraph ensuring her TOC would run properly. 4. What I did notice was on that Body Text Paragraph, it had the Tell Tale Dotted Line under the entire length of the paragraph. This means that the paragraph has the "Hidden" attribute within the makeup of the style itself. I know it is in the style simply because ALL of the Heading 2 body text portions have the dotted lines and not just ONE occurrence. 5. Modifying the style and removing "Hidden" under Font, solves the problem of not allowing one the ability to mark the Index of Terms, TOA and Cross References. 6. Using the old Hidden Method in place of the Style Separator requires that you only mark the paragraph symbol that follows the Heading 2 "heading text" as "Hidden" . Yes, you place a Hard Return after your Heading 2 Heading Text and apply the Hidden Attribute to it. Training You Can Make Use of Right Away www.advanceto.com

Learn MS Word Legal: Omitting The Dotted Leader and Page Number from Heading 1 of your TOC.

This scenario is for a Centered Level TOC 1 without the dotted leader and page number. This makes use of what is called Switches within the TOC Field Code. Without getting deep into the use of switches, this short article will give you the info you need if you are asked to omit the dotted leader and page number from the first level of your TOC (Heading 1). In this scenario, the TOC is usually centered but it can be left aligned as well. So, here we go: 1. The first thing to do in order to change the TOC so Level 1 comes in without the Dotted Leader and Page Number is to Modify TOC 1 and make it centered. If the hard copy is not centered then go right to Step 2. 2. Collapse the TOC into a Field Code by doing Shift F9. You may want to first highlight the entire field code of the TOC. Shift F9 also toggles the TOC back to its full form. Note: Sometimes you do Shift F9 and only 1 line of the TOC collapses into a Field Code. If this occurs, highlight the entire Field Code then do Shift F9 and the entire TOC becomes 1 field code which is what you want. 3. When you collapse down the TOC into a Field Code, replace the current Field Code Contents with what you see below. Type in EXACTLY what you see below into your current Field Code. { TOC \o “1-2” \n 1-1 } 4. Uncollapse the Field Code (Shift F9) and Rerun your TOC and the Dotted Leader and Page Number will be gone for your first level of the TOC. Training From An Inside Perspective www.advanceto.com

MS Word Legal Training: The Status Bar: Section, Page Number and Formatted Page Number

This particular issue comes up at work and with each new student I come across. The issue is the important distinction between Page Number and Formatted Page Number. On the bottom of your screen, you have a Status Bar which shows items such as Section, Page Number, Formatted Page Number, Word Count etc. When you right click on the Status Bar, you place a check next to those categories that you want to have displayed at the bottom of your screen. For me, Section, Page Number and Formatted Page Number are essential. 1. Section: If I am working in a document with multiple sections, I want the ability to know at a glance, where my cursor is. This is important for changing numbering formats, the layout of a page (Portrait/Landscape) printing a particular section and other section related items where knowing where the cursor is important. 2. Page Number: I have a 50 page document. I am on page 10. At a glance, I want to know how large the document is and what page within the overall file is my cursor presently situated in. 3. Formatted Page Number: I have a 50 page document, I am on page 6 and it is been set to read Page 2 at the bottom of the page. How so? Here is the scenario as to how we get page 6 of the document to read Formatted as "2". Page 1 of Document - Cover Page 2 of Document - Table of Contents Page 3 of Document - Table of Authorities Page 4 of Document - Index of Terms Page 5 of Document - First page of the main part of the document. Page 6 of Document - Second page of the main part of the document Formatted to be numbered as "2" on the bottom of the page. Each time you sit down at a different work station other than your own, check your Status Bar and as a general rule, check your Status Bar each time you start a new document. www.advanceto.com

Learn MS Word Legal: Once The Second Page of a Section is in place you are set...

This subject comes up more than people realize. It involves knowing when the pieces of a particular Section are in place and understanding what determines how the Sections work when using Different First Page. 1. I like to go through a routine with my students whereby I make sure that under the "Layout" tab under Page Set-Up and Layout that "Section Start" says "New Page" and "Different First Page" is checked. At the bottom of the Dialog box it should say "Apply To Whole Document". Doing this from the beginning ensures that you have "Different First Page" ready to use anywhere necessary in the document. 2. A good rule to remember: "Once you set the second page of a particular Section, you are then set for the remainder of that Section whether it goes on for the next 10 pages or if it goes on for the next 100 pages". 3. In terms of page numbers, once you bring in the number on the second page of a Section such as "ii" for your TOC, TOA or Index of Terms then the remainder of the Section devoted to the romanette numbering will automatically keep tallying page after page. 4. Same goes for the Main part of the document whereby we set the numbering on page one of the Main Section but we do not bring the numbering in until the bottom of page 2 of that Section and it comes in as "2". You are then set with the numbering for the remainder of the Section no matter how long . Finally, if you have on the first page of a Section the word Confidential sitting in the Header, and do not wish to continue the word Confidential from page 2 of that Section forward then do the following: On the second page Header of that Section turn off "Link To Previous" and remove the word Confidential. For the remainder of that Section (page 2 forward) you will no longer see "Confidential" in the Header. The use of "Different First Page" and knowing how Sections work makes your day a lot easier. Training From An Inside Perspective www.advanceto.com

MS Word Legal Trainng: At The Time It Was Not Funny - It Is Now

Maybe this happens once every few years but it does happen and you should be aware of the quick fix. Scenario: I am on a weekend shift almost at the end of a brutally long day. One of the operators is working on a file using Style Separator, She was putting in the Style Separator using the usual control keys Control + Alt + Enter. Well, she must have taken her eye off the keyboard because the next second her screen flipped totally upside down. I have seen a lot but that problem at the end of the day was enough. Her screen is upside down and I don't have a clue. She bailed out of the document and I finished the job. So, the culprit was Control Alt Down Arrow (directional key). Read the short article for the quick fix and file this under rare but it happens... Try the shortcut keys (Intel).Some graphics card adapters support shortcuts to change the display orientation. You can use these shortcuts to quickly switch between orientation modes. These shortcuts are most likely to work if you are using an Intel integrated graphics adapter. For many users of Nvidia or AMD cards, these shortcuts will not work. Ctrl+Alt+↓ - Flip the screen upside down. Ctrl+Alt+→ - Rotate the screen 90° to the right. Ctrl+Alt+← - Rotate the screen 90° to the left. Ctrl+Alt+↑ - Return the screen to the standard landscape orientation. Basic-Advanced MS Word Legal Training www.advanceto.com

MS Word Legal Training- Adding The Style Separator Icon To Your Quick Access Toolbar

Adding The Style Separator Icon To Your Quick Access Toolbar Just a quick reminder of just what is a Style Separator for those who do not use it often: In many documents that use Multi Level Outlining, the headings are by themselves and are not part of a regular paragraph. Sometimes, they do share the paragraph and when they do, the majority of the time it is the second level (Heading 2). It would look something like this: Section 1.1 Provisions of the Contract. Remaining Body Text. Remaining Body Text. Remaining Body Text. Remaining Body Text. When the Heading 2 shares the paragraph, if we do not put in the Style Separator after the heading material, when we run the Table of Contents it will bring in the entire paragraph into the TOC. The keyboard shortcut that brings forth the Style Separator is Control + Alt + Enter The Style Separator Icon is not always available on a particular workstation and ... if one does not know the short cut keys to produce the style separator or if for some reason the control keys are not working to produce the Style Separator you can waste a lot of time until you get the info. If you are taking a test at an agency or law firm, this can be a problem since not knowing the shortcut keys and not having the icon available would result in you losing unnecessary points since you could not perform a major task. So, how do we add the Style Separator to your Quick Access Tool Bar ? 1. Right click at the top of your screen and choose Customize Quick Access Toolbar. Your Quick Access Tool Bar has items in it such as Save, Undo, Redo, Open. 2. After you right click at the top of your screen the Word Options Menu opens up. 3. You will see "Popular Commands" when it first opens. Choose "All Commands". Look for "Style Separator". Note: In 2003 it used to be "Insert Style Separator". Click the "Add" Button after selecting Style Separator . The Style Separator selection will now appear in your Quick Access Toolbar. 4. The Style Separator (which appears as a small double paragraph symbol) will now be ready for use. Basic - Advanced Legal Training www.advanceto.com

AdvanceTo Legal MS Word Training: Totally Underused -- Amazingly Valuable - The Organizer

While this short write-up will talk about the Organizer, I want to discuss why you would need to use it. Depending on the type of firm and how tight the control, you may be able to develop a template. maybe not, encouraged to create styles as needed, discouraged from making additional styles. Whatever the situation, as long as you can get to the organizer you can shortcut a lot of the grunt work as per creating styles that fit a particular document type. I recently had to reformat a set of documents that only slightly differed but in terms of formatting, they were essentially the same. So I have four things that I could do as it relates to grabbing a set of styles. 1. I could use Control Shift C and Control Shift V to Copy a style from one document to another one by one. 2. I could create a template and have all of these pre-made styles ready but I may not be willing to yank the text out of the existing document and into the template. 3. I could add all of these helpful styles into the Normal DotM file but depending on where you work they may not want the Normal Dot modified (added to or taken from) 4. Finally, I could open the Organizer, and on the left side have open the document that needs the styles and on the right side, have open the document that contains all of the great styles that you put together for a particular document type. Copy them over to the left side and you are good to go. So, how do we get to the Organizer? 1. Go To The Home Tab. 2. Turn on your right side Style Panel 3. Go To The Bottom and choose "Manage Styles" 4. Choose "Import/Export. 5. Your Organizer will come up initially showing the Normal.dotM file. 6. Open up the desired file instead of the Normal.dotM and proceed to copy what you need over to the left side. 7. Take Note! To Get To The Organizer From The Left Side Tracking Panel: You can, in Draft View, Double Click on any Style in the Left Side Style Tracking Panel which opens the Dialog Box for Style Modification, but on the bottom left of the Dialog Box, you will see the Organizer button. This is a feature you should know about and all of the advantages this gives you in terms of not having to reinvent the wheel over and over again. Top-Tier Style Legal MS Word Training. Our Training Gets You In The Door... www.advanceto.com

Learn Legal MS Word 2007-16 For Secretaries and Word Processing Operators....

What Does AdvanceTo Contribute in Their Unique MS Word Training Program? Pricing: Invaluable Training at a Affordable Price. $175.00 for phone class . Manhattan location $250.00 per class. In person or by phone or Internet. Classes are 4.5 hours plus homework included. Resume assistance, placement assistance - Test Preparation 1. AdvanceTo training reflects top-tier Law Firm methods of operation and strategy. This training can be used for both legal and non-legal environments. Those using these methods in a non-legal environment are much more efficient and knowledgeable than their corporate counterparts. 2. AdvanceTo uses strategy and judgment when teaching how to automate a legal document. There is much discussion on decision making and why we do something opposed to just going to menus. 3. We not only teach the MS Word Excel and Power Point software, but we also teach many aspects of the different parts of legal documents, the vocabulary associated with the documents and the significance of each separate piece of the legal document. You will have a comfortable working vocabulary when you are done. 4. Our library of homework assignments is second to none and are essential in reaching a high level of proficiency in the shortest period of time. And best of all, they are free and included in your course. Our test taking preparation classes make sure that you will be able to show your talent instead of feeling overwhelmed by a job agency MS Word test. 5. We do not hold back any knowledge and freely share those methods, scenarios, tricks and tips that we have accumulated from our many years in this business as teachers and our vast experience working in the field as Coordinators, Lead Operators, Help Desk and IT Personnel. We take part in updating your Resume and with placement assistance. Go to advanceto.com and click on the "Training" button today! We do in-person and phone classes. An affordable way to get invaluable training. Agency Test Prep for Hands On Testing as well. On LinkedIn: Greatly add to your knowledge base: join "AdvanceTo Legal and Corporate Word Processing Training Forum" amazing articles, tips and tricks. 888-422-0692 Ext. 1 and 2 Louis@advanceto.com students@advanceto.com www.advanceto.com

Learn Legal: I Want My "Style" Box Back...

That was the simple request that the Operator made. I want my "Style" box back. Not understanding what she meant right off the bat, I asked a series of questions: 1. Are you talking about your "Style Area Pane" (Draft View) under Format Options, Advanced that Tracks each applied style? The answer was no. 2. Are you talking about your right side Style Pallet that you turn on under the Home Tab and Styles. The answer was no. 3. Are you talking about the Apply Styles Toolbar (Control Shift S) which shows you the style your cursor is presently on. The answer again was no. Your Gallery? No, no, no 4. It always sits in my Quick Access Toolbar and now it is gone. She is referring to the "Style" box. Your Quick Access Toolbar contains things such as Save, Undo, Redo etc. To turn on the "Style" box, do the following: 5. Go to File, Options, Quick Access Toolbar and on the left side choose "All Commands". Look for the command that says "Style". 6. Choose "Style" and Add it to the list on the right side. When you exit back to the regular screen, you will now see your "Style Box" sitting in your Quick Access Toolbar. 7. The style box is a very useful tool to let you know the Style name of the text that your cursor is presently on. Check it out or install it to your Quick Access Toolbar. This holdover from MS Word 2003 is still very useful. Training From An Inside Perspective www.advanceto.com

MS Word Legal Training: Using "Recolor" In Picture Tools To Create A Mood...

Scenario: Either we have a text box with bulleted text and a photo serving as a background or two side by side text boxes with bulleted text and a photo in each box serving as a background. 1. First, just to note: If you need to move both boxes simultaneously because you want to move them up or down or left or right then select 1 box then "Shift Click" on the other box to select both and move them as one solid block by the use of Control North, South, East and West. 2. Now back to colorization. In your text boxes, you should already have your text in each box as well as your photo which is serving as a background behind the text. When you bring in your photos, make a decision on the level of transparency as to how much you wish to lighten up the photo serving as a background 3. Look for "Color" under Picture Tools on the left side of the Ribbon. Under Recolor, you will see Orange, Teal, Green, Blue and Red Tints to overlay the entire Text Box meaning both the text and the underlying photo acting as a background. Use the tint colors to change the mood of the Text Box. Once you decide on a particular tint color readjust your text and bullet colors to accommodate the tint color you chose for that Text Box. The tints create some nice effects to help enhance the look of the text boxes and they should be explored. Within that same Ribbon, you can also select greyscale which makes the Text Box look like a black and white photo for a newspaper like effect. Play with these menus and you will quickly become comfortable with them. Training From An Inside Perspective www.advanceto.com

Learning MS Word The Right Way: When Applying Styles - Place The Style You Are Applying Most On The Clipboard....

Scenario: Styles are applied to a large file. You have Heading Styles for the Multilevel Outline, Body Text Styles for the non-numbered paragraphs, and a Style Separator scenario whereby the text to the right of the Style Separator uses a Body Text type style to disassociate the remaining Body Text from the Heading 2 text that sits before the Style Separator. When putting together an involved document, you don't want to have to go up and down the right side style pallet looking for each needed style. That eats up a lot of time and results in a lot of unnecessary movement. Instead, we use a combination of things in order to smooth out the process of applying styles. Back to your Style Separator Example: 1. You have the right side palette open where you are staring at Heading 2. 2. After we bring in the first instance of the Body Text style that is applied after the Style Separator, we can place the formatting of that style we will use again and again on your "clip board" by the use of Control Shift C. This style will now be available all day as needed on your clipboard until of course you establish a new Control Shift C. 3. The sequence then becomes apply the Heading 2 Style to the text that shares the paragraph. Heading 2 and its attributes come in. 4. Apply the Style Separator (Control Alt Enter) and your cursor will be sitting to the right of the Style Separator. 5. Use Control Shift V to paste the formatting of the body text style you placed on the clipboard that disassociates the Body Text from the Heading 2 text. 6. This method will help to cut down on much of the movement associated with applying styles. The use of the Control Shift V is more efficient than using the Paint Brush. FYI: Control Shift C and Control Shift V is the key combination for the Paint Brush. 7. Placing your most used style on the clipboard for your editing session will make the process of applying styles a lot easier. Training From An Inside Perspective We routinely and thoroughly go over Style Separator scenarios, Multilevel Outlines, Cross References, TOC, TOA, Index Of Terms, Strategy and so much more! One Of The Very Few That Teach Top Tier Legal! www.advanceto.com What to Expect on an Agency or Law Firm MS Word Hands On Test. Get The Inside Track Before You Test The Book is presently on Kindle https://www.amazon.com/What-Expect-Agency-Firm-Word-ebook/dp/B00ZIMEC18/ref=sr_1_fkmr0_1?ie=UTF8&qid=1434117764&sr=8-1-fkmr0&keywords=What+to+expect+on+an+agency+or+lawfirm+ms+word+test For 198 MS Word Scenarios and Solutions and Strategy Session Teacher Connected Books go to www.awarenessexplosion.com

MS Word Legal Training 2007-16. What If?

- You could receive basic-advanced top-tier style legal training at an affordable price from those who have spent thousands of hours on all shifts in top-tier firms. - You could have 24/7 access to a LinkedIn repository of scenarios and procedures for top-tier law firms going back 7 years and hundreds of articles! - The opportunity to work on document after document from the corporate and litigation legal sector - The opportunity to schedule each class at your convenience when you are ready - The ability to go through invaluable test prep and, - Placement assistance from us concerning recommending you for testing to agencies we deal with on a long term basis. This does exist. This is what we offer at AdvanceTo Training. We offer weekly the following: 1. Live Phone and/or In Person class is approximately 4.5 hours. Phone class may be split into two. We teach 2007-16. Half Class available after first full class. 2. Most classes 1 on 1 or 2 students tops. 3. The ability to make your own schedule from class to class. 4. Learn from those from the top-tier of the legal industry who function as coordinators, lead operators help desk and IT personnel. $250..00 for in person class. Phone class is always $175.00. And, you can be anywhere.. We also do in person corporate training! Course packages are available at discounted rates! Click on link for pricing: http://advanceto.weebly.com/courses.html LinkedIn Group: "AdvanceTo Legal and Corporate Word Processing Training Forum" Our Courses Include: -Homework, Practice & Job Testing -After Class Coaching -Resume Review -Job Placement Assistance and -- -Test Prep -Books Authored By Us Questions? Just give us a call. AdvanceTo Corporation www.AdvanceTo.com (888) 422-0692, Ext. 1 or 2 https://youtu.be/VDXsjrm6QSA

ABOUT TO TAKE A HANDS ON MS WORD JOB AGENCY TEST? DON'T DO IT ALONE!

ABOUT TO TAKE A HANDS ON MS WORD JOB AGENCY TEST? DON'T DO IT ALONE! We offer a 4.5 hour MS Word test strategy class which includes the following: One-on-One or in a group in person or remote via internet or telephone. In order to get the greatest benefit from this unique course, you should be already "comfortable" with Creating Styles and Multi-Level numbering. The person who will truly benefit is the person who is simply missing procedure or particular pieces of the puzzle. This course will clarify all of these issues since we will go over each part of a typical agency test thoroughly. This is the same course that we would teach when we do this for employment agencies. 1.​What do I do first? 2.​Learn the strategy for any hands on test. 3.​Fill any holes in your knowledge base. Styling, outlining and generating any and all references. 4.​Includes additional practice testing and material. 5.​Our practice tests are a great indicator as to how you will do. These can be timed or not timed. 6.​Get scores and valuable test feedback. 7.​Be prepared, vastly increase your chance for success. Work on tests that will unfold just as the agency tests do. Take action today! $250 Manhattan Location in person or 175.00 phone class. Call us at 888-422-0692 Ext. 1 or 2 We also offer half class test review $99.00 phone class. As always we offer placement assistance. Call us at 888-422-0692 Ext. 1 or 2 @@@@@@@@@@@@@ For those of you that wish to prepare on your own we have the new book: What to Expect on an Agency or Law Firm MS Word Hands On Test. Get The Inside Track Before You Test I will alert you in this book just like I do for my students who are ready to take their MS Word Hands-On Test but first want the insight and inside track as to what they will be facing. It is to your advantage to know what items and procedures are going to be asked of you before you go for testing. This will impact your chances to pass your test and become one of those considered for jobs as temporary and permanent secretaries and word processing operators. This book also serves to alert you as to those subjects and procedures that you may not have solid in your current skill set. We fill in those gaps for our students on a weekly basis. For those of you who are working in firms where you are using third party software and your generic MS Word skills have become rusty, you may also want to examine this book and get up to speed so that your skill set is always up to date. The Book is presently on Kindle https://www.amazon.com/What-Expect-Agency-Firm-Word-ebook/dp/B00ZIMEC18/ref=sr_1_fkmr0_1?ie=UTF8&qid=1434117764&sr=8-1-fkmr0&keywords=What+to+expect+on+an+agency+or+lawfirm+ms+word+test For those of you that need training from Basic - Advanced we train from an inside perspective and have decades of experience as trainers, coordinators, lead operators and IT personnel. This is a unique set of classes designed to get you into the top-tier of the industry. www.advanceto.com

MS Word Legal: Some Of My Table Of Contents Entries are Capitalized and Some Are Not

This article will help to remove some of the mystery as to inconsistency when it comes to the look of the TOC. Some Rules: If areas of the RAW text (the original document text) is in UPPERCASE, and you leave it in UPPERCASE, then no matter what you do in your Heading Styles will still result in your TOC entries coming in as Uppercase. So, the usual routine is to (1) take UPPER CASE RAW Text and make it Initial Cap (Initial Cap MS Word 2003, Capitalize Each Word 2007-16). (2) Then, we build UPPERCASE into the Heading Styles that need it. When we do so, we get UPPERCASE within the document but NOT in the Table of Contents. Character Styles also will find their way into your TOC so if you use a Character Style on text that will be part of your TOC entries such as Bold, Underscore, ALL CAPS, SMALL CAPS, those attributes will be transferred to the TOC so think twice. So the original question was: How do I correct a Table of Contents that has a mixture of UPPER CASE and Initial Caps entries. 1. Most TOC's are using Initial Caps. Go into the document and find the first Heading that was inadvertently carried over to the TOC in ALL CAPS. 2. Strip off the Heading Style (Control Shift N). 3. The RAW text will now be exposed. Change it to "Capitalize Each Word". 4. Reapply the Heading Style. 5. Re-Run your TOC after you have attended to all of the inadvertent UPPERCASE ENTRIES and the changes will take effect. Training from an inside perspective... www.advanceto.com https://youtu.be/VDXsjrm6QSA

Learn MS Word Legal: Audio Tools - Fade In and Fade Out - A Nice Touch For Your Powerpoint Presentations

1. When adding music to your PowerPoint Presentation, Fade In and Fade Out can be an effective way to introduce the background music and tastefully fade it out at the end of the Presentation. 2. Most of the time, the music starts on the initial screen of the file so go to your initial screen when you insert in your audio file. Once your audio file is loaded, click on the speaker icon which will expose the Audio Tools (Format/Playback). Using the Animation Pane make sure you move the audio file to the top of the Animation Pane for that slide. This will ensure that your selected piece of music starts to play once the first slide comes into view. Under the "Playback Tab", make sure you set the music piece to start "Automatically" opposed to "On Click". 3. As to the use of Fade In and Fade Out, play with the timing of how many seconds at the beginning of the audio you set it to go to the full set volume. So, maybe you try a Fade In of 7-8 seconds and see if that is a smooth introduction of the piece. Same thing with the fade out. Think like someone producing a record. 4. You should know that Fade In and Fade Out works great on full audio pieces. It sounds awkward when used on short Music Loops. When used on Loops, it has the effect of being distracting since the Fade In and Out effect keeps kicking in every 30 seconds or so and it has the effect of sounding like a bad or old audio tape going in and out. Experiment with Fade In Fade Out. You can go to Google and search for free downloads for music and play with them so you become comfortable with the process. Training From An Inside Perspective www.advanceto.com

MS Word Legal Training - X Marks The Spot

X Marks The Spot - Before You Throw Out Those Labels Well, anyone working in a center or medium to large firms has seen this happen. Scenario: You set up labels for a mailing. They could be 2x4 or Return Address- 80 to a sheet. It does not matter. Let us say there are 250 recipients. The labels go in the printer and when they come out they look great! So, what's the problem? They printed on the backside of the label sheets. 1. Many times I have seen both operators as well as secretaries take the labels and dump them in the garbage. 2. It was an error but most of the time you can place those same label sheets back in the printer the opposite way from the first time and it will print out fine on the actual labels. When you use a quality laser printer like they use at most firms, there is no bleed through of the ink onto the labels from the opposite side so most of the time you can salvage them. 3. An old trick is to place an X on a blank sheet of paper and load that sheet in the printer face up. Put some text on your screen and send it to print. The X side represents the label side. This then tells you whether your labels on the printer you are using, go in face up or face down. Depending on the printer you are using, you may get different results from placing labels in the tray vs placing the label sheets in the side feeder. So use the X routine to confirm both. 4. Now it is important to note that if you run your labels through on the wrong side (let's say 25 sheets and above), the large laser printers get very hot. If you place the labels right back in attempting to reprint, then the labels might start to come off of the sheets and start to stick to the roller and you will then have a mess. So, if you initially place your labels in on the wrong side, don't place them back in the same printer until it has totally cooled down and/or simply go to a new printer that has been dormant. Basic-Advanced Top-Tier Legal Training for MS Word 2007-16 www.advanceto.com

Learn MS Word Legal: Structure First Then Style The Document.

Whether at work or about to take a Legal WP Test you want to learn to look at a document in entirety so that you have a game plan. So if you are given an assignment at work or about to take a test that involves constructing let us say a large litigation or corporate document from scratch, then you need a plan that makes the process a smooth one. Consider the following for a routine: 1. Examine the Entire document. Is there a TOC, TOA, Index of Terms? 2. Are there Exhibits? 3. Is there a multi-level outline? 4. Is there a caption box? What style of Caption Box? Generic or X Style. 5. Look at the numbering system. So after a good look I would: 1. Create a Cover Page. Vertical Center Alignment. 2. Create Separate Pages for your TOC, TOA, Index of Terms. Make sure your numbering is Romanette style (i,ii,iii) for these sections. Make sure you place a section break before the first page of the main part of the document. . 3. Establish your page numbering for the main part of your document but do not number the first page of the main part of the document. 4. Establish a separate section in the back for each individual Exhibit with the Exhibit page number set-up. Once this entire structure is set up now you can style the document and mark it appropriately for the TOA and Index of Terms. The TOC will be created based on your Heading Styles. When you are finished with the outline and styling process then everything is already set up as to the running of the TOC, TOA and Index of Terms. If you take care of the structure first, then your time spent will be that much more efficient. Highly Recommended www.advanceto.com - MS Word Legal Training - Basic - Advanced Increase Your Awareness Level http://awarenessexplosion.weebly.com Invite Us To Your Firm https://legaltestready.tumblr.com/post/164642716558/invite-us-to-your-firm-expand-the-ms-word

Expand Your MS Word Knowledge Comfortably and Affordably.

Let Us Do For You What We Do For Our Students Every Day! A little bit of us goes a long way. The Press Conference: An affordable way to go over an amazing amount of MS Word material comfortably. This is material you will be able to use right away. We are from the industry and teach from an inside perspective not a generic perspective. Your lunch hour, after work or on the weekend How Does It Work? Although we teach traditional MS Word Legal class with our specific and unique syllabus each week there are those scenarios whereby you may not have the time to spend in a traditional format nor wish to take a full blown class. Therefore, to address this, this fun style of class is designed to impart as much useful material as possible in a short time frame. In this way, you can have some fun, learn valuable material and get back to your desk or your day in a reasonable time frame. 1. We recommend two hours top. We Can Do This In A Number of ways. First we can do a Press Conference Type setting over the phone just as we do for our students. Ask any question and we unfold the answer to you thoroughly. We can also do small groups and address specific concerns of that group. 2. All MS Word related questions explained thoroughly. Ask as many as you wish. 3. All sessions are unique. A lot of ground is guaranteed to be covered. 4. Within 48 hours, you will receive a full summary of all questions asked in addition to your call. This would include the answers to those questions and supporting material which will go into even more detail. The Press Conference can be up to 2 hours. The material we discuss, will make everyone more comfortable, more productive and significantly more knowledgeable than before the session. The cost of the session is $50.00 for 1 hour and $70.00 for 2. Keep in mind, the same format can be done for private groups, employment agencies and smaller groups that need the same type of help. Bonus materials will always be included with every session. Contact Louis Ellman Louis@advanceto.com 888-422-0692 Extension 2 Join our LinkedIn Group: AdvanceTo Legal and Corporate Word Processing Training Forum For Tips, Tricks and How-To's going back to 2010. For our full course offerings go to www.advanceto.com https://youtu.be/VDXsjrm6QSA

ABOUT TO TAKE A HANDS ON MS WORD JOB AGENCY TEST? DON'T DO IT ALONE!

We offer a 4.5 hour MS Word test strategy class which includes the following: One-on-One or in a group in person or remote via internet or telephone. In order to get the greatest benefit from this unique course, you should be already "comfortable" with Creating Styles and Multi-Level numbering. The person who will truly benefit is the person who is simply missing procedure or particular pieces of the puzzle. This course will clarify all of these issues since we will go over each part of a typical agency test thoroughly. This is the same course that we would teach when we do this for employment agencies. 1.​What do I do first? 2.​Learn the strategy for any hands on test. 3.​Fill any holes in your knowledge base. Styling, outlining and generating any and all references. 4.​Includes additional practice testing and material. 5.​Our practice tests are a great indicator as to how you will do. These can be timed or not timed. 6.​Get scores and valuable test feedback. 7.​Be prepared, vastly increase your chance for success. Work on tests that will unfold just as the agency tests do. Take action today! $250 Manhattan Location in person or 175.00 phone class. Call us at 888-422-0692 Ext. 1 or 2 We also offer half class test review $99.00 phone class. As always we offer placement assistance. Call us at 888-422-0692 Ext. 1 or 2 @@@@@@@@@@@@@

Top Tier Style MS Word Legal TrainingWhen It's Already Part of The Numbering System -

Cross References: To start off, the basic essence of the cross reference is the following: The Cross Reference feature is constantly asking what number is presently sitting next to the paragraph that I am referencing and making sure that the outline number sitting next to the paragraph within the document "right now", matches the number of the paragraph your are referring to in the corresponding cross reference. Same idea for page number Cross References. As you know , when using Multi Level Outline Numbers, if you placed the word "Article" or "Section" before the auto number field code in the Multilevel Dialog Box, then the words Article or Section are now considered part of the number for that Heading level. So look at the sample below: "Issuance Date” means any Trading Day during the Commitment Period that an Issuance Notice is deemed delivered pursuant to Section 2.03(b) hereof. Above is a sample cross reference. 1. In the case above, if the word Section of Section 2.03 is actually part of the 2nd level Heading number, you do not need to type the word "Section" because when the Cross Reference comes in, it will be part of the grey field code. 2. If in the same sample paragraph above, the word Section is NOT part of the numbering system then you "hard type" the word section within the actual document, go to cross references and insert reference to "paragraph number (Full Context)", the reference type is "Numbered Item" and the grey area will now be 2.03(b). Full context makes sure that you get to see the entire hierarchy of the reference. So without "Full Context" you would only see (b) as the Reference instead of 2.03(b). 3. Remember you will see your grey fields provided you have your Field Shading on under Format-Option-Advanced. (Show Document Content. ). I personally use the "always" selection. 4. It is good to operate with the Field Shading on because you will then see all your automated items such as your page numbering, outline level numbering, list numbering, generated TOC, TOA, Index of Terms and of course Cross References. Cross References can be very easy to use once you are comfortable with the concept. Training From An Inside Perspective www.advanceto.com About To Go To The Agency For A Hands On MS Word Legal Test? Don't go until you read my Kindle Book. It just may be the insight you need to pass! https://www.amazon.com/What-Expect-Agency-Firm-Word-ebook/dp/B00ZIMEC18/ref=sr_1_fkmr0_1?ie=UTF8&qid=1434117764&sr=8-1-fkmr0&keywords=What+to+expect+on+an+agency+or+lawfirm+ms+word+test

MS Word Legal - Portrait To Landscape To Portrait

Scenario: Operator comes across a portion of a document that has a large table that will need a Landscape page setting. 1. Before the Landscape page, insert a Next Page Section Break. 2. Under Page Layout (Layout in 2016), under Page Set-up, Margins choose Landscape for the Page Layout. 3. Do your Table and after doing the Table, insert an additional Section Break Next Page. Under Page Layout (Layout in 2016), under Page Set-up, Margins, choose Portrait for the Page Layout. This will now handle you from that point forward with the usual layout.. 4. If when doing your Page Numbering, you had used Control E to center your page number, you will not have to worry about the position of the Page Number. The Page Number will automatically center according to the new page size. 5. On the other hand, if you had used the "Center Tab" which resides in the ruler when in the the open Footer to center your page number then it WILL NOT automatically adjust. The Center Tab will have to be separately adjusted for the Landscape Page Opposed to the Portrait Page in terms of the Centering of the Page Number. You may not deal with Landscape every day, but you should be comfortable with the process. Training From An Inside Perspective www.advanceto.com

Learn MS Word Legal: Using PowerPoint and YouTube For Promotional Purposes

As part of our course selection, we teach PowerPoint and one of the segments explores presentations. The PowerPoint presentations can be used for both promotion for the legal firm you work for as well as for personal promotion. Let me explain: 1. If you have a Gmail account, then you automatically have a YouTube account. You can create promotional material for your law firm or for your attorney and upload the presentation in movie format to YouTube. Then the link to that presentation can be used in any of the promotional materials for the firm or a particular attorney. While in YouTube, you can create a "Channel" and as the channel expands in terms of what you are offering, people then have more of a reason to subscribe to your channel. 2. As I have over the years heard "concerns" about confidentiality, this does not come into play in this scenario. You want everyone to see your promo material and promo material that also has useful and/or valuable information as well as promotional aspects is even more effective! While larger firms might opt to upload promos to their own server, smaller firms will gladly make use of the free storage space provided by YouTube. 3. For those of you that are not developing promotional material for your firm, you can do so for yourself. This would include incorporating parts of your resume, using video or audio of you talking about yourself as well as samples of things you have done or accomplished. This becomes a nice visual resume that can be posted anywhere you wish or the link to the YouTube video can be included at the bottom of your paper resume or electronic version as additional info and insight as to what you bring to the table. Get a Gmail account and use your free YouTube account to your advantage for your firm or for you personally. Training From An Inside Perspective www.advanceto.com

Learning MS Word Legal - Copying Track Changes From One Document To Another

Copying Track Changes From One Document To Another When you work in a legal setting, the gamut of what you are asked to do is infinite. So, imagine you are in the course of a normal day and an attorney calls you or better yet comes to you in person and asks for something that does not occur often but you need to know how to do it nevertheless. So we come to one of these scenarios which is copying Track Changes from one document to another. Maybe the attorney needs to include a specific area of track changes in a document from a specific attorney and display that text in a certain location of another document. Without this ability you would have two other choices. 1. You could recreate the track changes in another document. 2. You could snapshot the track changes in the source document and paste the picture into the target or you could do the following: To keep your review/track changes in the new document do the following. Save a copy of the Word document. [This is your backup] Select the text you want to copy. Press CTRL + F3. This will cut the text along with track changes. [Hence the need to follow step 1 and make a backup of the original Word document]. Go to your target document. Press CTRL + SHIFT + F3. This will paste your selected text AND your reviews/track changes along with it. Training From An Inside Perspective http://www.advanceto.com

Learn MS Word Legal: Operator Gets Tripped By Legal Test and Their Own Habits

So, this is a true story that happened today but a good lesson was learned. Operator went for a Word Processing Test at a major law firm. The operator failed the test but it should be said that this person is a very good operator but two things happened that caused her to unravel. It involved the Multi-Level Outline. This firm did the following with the Levels for Headings 1-4 Level 1- Article I (Roman) Level 2- 1. Level 3- (a) Level 4- 1.01 Let's examine what caused the problems: 1. The first thing that totally threw her was that they placed the 1.01 (combo-like number) in Level 4. This is a typical law firm trainer trick where the trainer or WP person who wrote the test wants to "trick" the test taker. To me, it makes no difference where the combo number comes in, but let us agree that having a 1.01 in Level 4 is not something you would ever see in a regular document. This unorthodox placement was 1 thing that caused confusion. 2. The Roman in the First Level would initially come in as I.01 (Roman 01) until Legal Style was selected which would then switch over to 1.01. The selection of Legal Style was never used. 3. Finally, the operator had a secondary problem because nothing she was doing was taking effect. This was due to the fact she did not initially Link Level 1 To Heading 1, Link Level 2 to Heading 2, Link Level 3 to Heading 3 and Link Level 4 to Heading 4. It was not until way into the test did it register that the Link Level to Style was not used. 4. So, when taking a test look over the levels before you start, plan your strategy, Link Level To Style for ALL levels (at least 1-4) and don't let any out of the ordinary occurrence throw you off your game. Go about your business like you are at work. Relax, it is just word processing. www.advanceto.com Basic-Advanced MS Word Legal Word Processing Training

MS Word Legal Training: A High Value Results Oriented Course.

MS Word Legal Training - 2007-16 - A High Value Results Oriented Course. Top-Tier Style MS Word Training For secretaries and word processing level operators. We train beginners through advanced from an inside perspective. Our training prepares you to work successfully in all types of legal firms both large and small. At one time, we were beginners so we know your situation. There are very few of us that offer this level of training so read on: Be in a position to SOLIDLY pursue jobs that will best serve you! It does not take long to get to a HIGH level of training but it just takes doing the homework and absorbing the material at a pace that is comfortable for you. Some of the things that set us apart: 1. Homework follows every class. These documents are just like the documents you will be working on. You send them to us and we critique them for you. This vital feedback helps you to grow. 2. Our students have full access to the LinkedIn site that is filled to the brim with Top-Tier level scenarios and how-to's. We have been placing great articles in the group since 2010. 3. Before you ever go to an agency or law firm you will receive pre-testing so you know where you stand. 4. We assist with your placement as well. If you take all of our recommended courses you will be at expert level. Our students are working!! We offer weekly the following: 1. Live Phone and/or In Person class is approximately 4.5 hours. Phone class may be split into two. We teach 2007-16. Half Class available after first full class. 2. Most classes 1 on 1 or 2 students tops. 3. The ability to make your own schedule from class to class. 4. Learn from those from the top-tier of the legal industry who function as coordinators, lead operators help desk and IT personnel. Invaluable Word Processing Training at a Affordable Price. Manhattan location Price is $250 a class. Phone class is always $175.00 per class. The material is exactly the same as the in-person class. Course packages are available at discounted rates! Click on link for pricing: http://advanceto.weebly.com/courses.html LinkedIn Group: "AdvanceTo Legal and Corporate Word Processing Training Forum" for free job postings, free how-to articles and discussions. This is an invaluable resource!!! Training From An Inside Perspective Questions? Just give us a call. AdvanceTo Corporation www.AdvanceTo.com (888) 422-0692, Ext. 1 or 2 For those of you that call from this ad and become a student, you will receive a free MS Word related book authored by me...

Learn MS Word Legal - Applying Styles With Ease

This short write-up has to do with a situation where you have the need to apply a number of different styles in succession in a particular document and you don't want to hunt up and down the right side style pallet to find the style you need. Just To Go Over Some Handy Tools: 1. Control Shift S (Apply Styles Toolbar). Type the style name you need and it will pop up in the window and you press your return key to apply the style. 2. Control Shift C - Control Shift V. Copy and Paste Formatting. Control Shift C to grab the formatting of a paragraph and Control Shift V to Paste that formatting to another paragraph. If you have a number of different styles you are using in the document, leave 1 of them on the Control Shift V Clipboard. As you need that particular style, place your cursor in the paragraph that needs that particular style applied and press Control Shift V. You avoid having to use the Paint Brush since Control Shift V is equivalent to the Paint Brush. It will stay on the clipboard until you introduce another Copy Formatting situation (Control Shift C). 3. You can apply a number of successive paragraphs with a style sitting on the Control Shift V clipboard or apply a paragraph with a style on the Control Shift V clipboard and then highlight the next 5 or 10 paragraphs needing that same style and press F4 for the "Repeat" function. 4. Double Click on the Paint Brush while the cursor is sitting in a paragraph of a needed style and "perpetually" apply that particular style X number of paragraphs needing that same style. Using "any" combination of these tools will speed up your applying of styles to large files. I would suggest you try them all and you will ultimately come up with combinations that make the most sense for you. One of the very few teaching Top-Tier Legal Basic-Advanced MS Word 2007-16 Legal Training www.advanceto.com Supplemental Material www.awarenessexplosion.com www.legaltestready.com

Learn MS Word Legal: Selecting All The Pieces Of A Chart To Get The Benefit of Grouping in PowerPoint

In writing this article, I felt that rather than think of this as a trick of the trade as it is, it is actually more of a strategy. What is this about? You are working on a chart that was not composed with a "Preset" but one that you have placed together from scratch. At the moment, this PowerPoint chart is composed of independent pieces namely boxes, lines, arrows etc. The chart is presently off center and it is obscuring Footer material on the Slide. It has to be moved more towards the center and moved up and away from the Footer material. 1. If I click on 1 of the shapes and follow that with Control A, I can grab (select) all of the Shapes at once instead of selecting them 1 by 1. 2. Doing so, will also select the shapes that control the separate pieces of the footer so since I do not want to affect the Footer related pieces, "Shift Click" on those Footer related pieces to De-Select them. 3. Normally, one would want to go to Drawing Tools, Format and select Group and when the Chart is Grouped, it can then be manipulated as one solid piece. 4. This is the main point: if you are still working on the chart and don't want it to be Grouped at this point, you can simply select all the pieces as stated in 1 and 2 above, and tug it where you want or use your Control + North, South, East and West Control Keys to move the chart as needed in a more precise way. It will still respond as 1 solid piece and after you have re-positioned the chart, you can go about your business without having to Ungroup it in order to deal with each individual piece as needed. Just a little "piece" of knowledge that gives you a bit more insight when working with PowerPoint charts. MS Word 2007-16 Legal Training www.advanceto.com Answering Your Questions About Our Classes https://legaltestready.tumblr.com/post/167494259388/advanceto-ms-word-legal-for-2007-16-answering

Learn MS Word Legal: Running A Secondary Table of Contents. Why They Ask For This On Some Hands-On MS Word Tests..

This is a subject that does occur from time to time in a work situation as well as on a MS Word hands on test. In order to run an alternative Table of Contents, for the most part, you need to have a secondary Multi-Level Outline in place. So let us say in a typical scenario that you establish a secondary Multi-Level Outline within an Exhibit that has its own Section containing a number of Heading levels. You are then asked to run an independent Table of Contents associated with the Exhibit. The secondary Multi-Level Outline will have it own set of Heading Styles such as Exh. Heading 1, Exh. Heading 2. Some people just use Exh1., Exh2., Exh3. etc. When taking a test, they want to see whether you know how to disassociate the main Table of Contents from the secondary Table of Contents. When that is NOT done, you end up with a mixture of both TOC's melded into 1 big TOC. In our scenario, when running the Table of Contents, you need to do the following: 1. Position the cursor at the location where the Secondary Table of Contents will be generated. Go into "Options" within the Table of Contents Dialog Box. 2. Under Options, remove the "1" next to Heading 1 and the "2" next to Heading 2. 3. This action will Disassociate the first Table of Contents from the Exhibit related TOC. 4. While still in "Options", Now next to Exh. 1., place a "1" and next to Exh. 2., place a "2". Level two will come in a little further in from Level 1 as usual. 5. Run your Secondary Table of Contents and adjust as necessary. You should now have in front of you, only the Heading Entries that appear in the Exhibit. Training from an inside perspective www.advanceto.com Hey Test Takers and Interviewees! Before You Go To An Employment Agency Let me Guide You As To What Awaits You When Taking A Hands-On MS Word Legal Test. The Book is presently on Kindle https://www.amazon.com/What-Expect-Agency-Firm-Word-ebook/dp/B00ZIMEC18/ref=sr_1_fkmr0_1?ie=UTF8&qid=1434117764&sr=8-1-fkmr0&keywords=What+to+expect+on+an+agency+or+lawfirm+ms+word+test

MS Word Go-Back Command

Scenario: You are working on a very heavy markup. You know the type. If you take your eye off of the screen it is difficult just to find where you made the last edit. You may also be working on a heavy edit laden document where you are asked to do something else with this same document for the attorney. You are already fatigued and the going back and picking up where you left off is just tedious. So this short-cut lets the system do the location finding of where you made your last edit and helps to save the wear and tear on your eyes. When editing, Shift+F5 goes back to up to three editing points, and when you press it for a fourth time, it will then return to where you started with your cursor. When you open a document, it only “remembers” the last editing point Highly Recommended Training From An Inside Perspective www.advanceto.com - MS Word Legal Training - Basic - Advanced Increase Your Awareness Level www.awarenessexplosion.com Invite Us To Your Firm https://legaltestready.tumblr.com/post/164642716558/invite-us-to-your-firm-expand-the-ms-word

Learn Legal: How to Copy Tables from Word to Excel

Below is a link for basic copying of a Word Table over to Excel. In the article pay attention to the use of Alt Enter within Excel in order to produce line breaks. For beginners this shows you how to control lines of text in addition to the wrap text feature within Excel. https://www.datanumen.com/blogs/copy-tables-word-excel/ Training From An Inside Perspective Questions? Just give us a call. AdvanceTo Corporation www.AdvanceTo.com (888) 422-0692, Ext. 1 or 2

MS Word Legal: Get It Done While Your Table Is Highlighted

I guess I should explain the title of this post. When you need to do a Financial Table within an MS Word Document from scratch, there are a lot of things you can initially do to get the table ready for use so let's go over them. 1. Determine how many columns and rows are needed for your table. 2. Create your table 3. If in Print Layout View, you can select your entire table by clicking on the target symbol that comes up on the top left side when your cursor is within your table. 4. Once your entire table is selected, you can do the following in preparation. A. Remove your border lines so that you are left with your grey grid. B. Remove before and after spacing so that there is no extraneous spacing in the table. C. Adjust the font size if necessary D. Make sure all cells are bottom left aligned E. Make sure that those cells that will accommodate your numbers are all Left Aligned. By doing this, you can use the method for your numbers that uses the right tab in the ruler for your $ sign lines and the dec align tab for your non-dollar sign lines. It won't work properly unless the cells are left aligned. F. Finally, with the Table still highlighted, go into Table Properties and decide on the horizontal alignment. Will your table be left, center or right aligned. Now you should be ready to put your table together. While there may be minor adjustments to be done with column width etc. this initial exercise that I have suggested you go through will help you to put your table together a bit easier. Top Tier Style Legal Word Processing Training www.advanceto.com ==================== Highly Recommended www.advanceto.com - MS Word Legal Training - Basic - Advanced Increase Your Awareness Level http://awarenessexplosion.weebly.com Invite Us To Your Firm https://legaltestready.tumblr.com/post/164642716558/invite-us-to-your-firm-expand-the-ms-word

MS Word Legal Training: Removing Word Art Styles From Text In PowerPoint and MS Word

Since 2007 MS PowerPoint has improved the Word Art Styles (under Drawing Tools) that give you a lot more choices that can quickly be applied to text. You also get to "try on"each look by simply placing your cursor over the particular color scheme that catches you eye. It then will show you the look as you go from color to color. In this way, you don't have to apply anything until you find what you want. It is not quickly apparent how to remove the attribute altogether if you decide you want the Word Art Style to be taken off that piece of text. This can save you a lot of valuable time if you need to have it removed. To remove the no longer wanted Word Art: 1. Highlight the text that has the Word Art you wish to remove. 2. Go to your Home Tab. 3. In your Font area (to the right of "Decrease Font" and to the left of your "Bullets" button) look for a double Aa with a small Eraser. 4. That is your "Clear Formatting" button. Click it and that will remove the effect. 5. You can also highlight the text that you wish to remove the Word Art from and use Control Space Bar to remove the Word Art as well. Every little bit of knowledge will help at one point or another. Training From An Inside Perspective www.advanceto.com

Learn MS Word Legal: Naming Styles Similar To Those "Generic" To The Style Pallet Can Cause Trouble

Naming Styles Similar To Those "Generic" To The Style Pallet Can Cause Trouble Just went through the following scenario the other day. Operator says that Heading 2 will not take effect even though everything seems to be in place properly. Keep in mind that the operator says Heading 1 is working fine.. 1. The current Heading 2 is composed of a combo number. The Heading 2 is 1.1 followed by the Heading text and it shares the paragraph with body text so that it requires the use of the Style Separator so that the Body Text does not end up in the Table of Contents. 2. The operator says that there is no 1.1, just body text laying flat against the left margin on the screen.. 3. I told the operator to check the Multilevel Outline Box and confirm that under Level 2, that Level 2 is linked to Heading 2. 4. I also asked the operator to confirm that both pieces of the combo number are grey (meaning they are automated) and that under Font, Color says "Automatic". 5. All of these things turned out to be in place properly and still no auto number (1.1) on the screen just body text. 6. Being a little suspicious, I asked if he had selected Heading 2 from the style pallet and he informed me that he was using a style called Heading 2 Title. 7. Well, Heading 2 Title, has nothing to do with the active Multilevel Outline that is presently in place and that is the cause of the problem. The operator should have used just "Heading 2" which is the active second level of the current outline. 8. Once Heading 2 was selected the number (1.1) came in fine and problem solved. 9. When doing Multilevel Outlines, do not use the term "Heading" in any other style. Reserve Heading for Headings 1-9 exclusively for the purpose of your Multilevel Outline. 10. Doing so, will avoid this type of error that had us going in circles. Top-Tier Style Legal Training www.advanceto.com

Learn Legal MS Word: Paste Special Unformatted Text vs. Strip To Normal - There Is A Difference.

When teaching, I am often asked to distinguish between Paste Special Unformatted vs. Strip To Normal. Although at first glance, one would think you are essentially dealing with the same scenario, it is actually not that at all. Strip To Normal: (Control Shift N). When we strip a piece of text to "Normal Style", we are removing from that piece of text all Direct Formatting (On the surface) as well as any attributes (Fonts, Bold, Und), Paragraph Formatting (line spacing, alignment, before/after,) contained within a Style that was attached to that piece of text. 1. We do so to ensure that when we reapply a particular style or apply a different style to a particular piece of text that the text is a clean slate and only the attributes and paragraph formatting instructions of the style we are about to use will be the only items that are attached to that piece of text. 2. Stripping to "Normal" is basically stripping the selected piece down to plain text so we can manipulate it by a package of instructions known as a "style". Let us examine Paste Special, Unformatted Text. In this scenario, we are cutting or copying text from another MS Word document, webpage, text within another software etc. such as a PDF file, and bringing that text over to a targeted area within a target document. 1. Without the use of Paste Special, Unformatted, whatever attributes such as outline numbering, fonts etc. are presently contained within the cut or copied text will enter the target area and may disrupt the structure or look of the targeted document. 2. When Paste Special Unformatted is used, the text that is meant for the targeted area of the target document will be simultaneously stripped to plain text while the style waiting in the targeted area will cause the newly stripped text to pour into the awaiting style in the target document thus becoming part of the document without causing ANY disruption to the targeted file. Top-Tier Style Training www.advanceto.com Books That Expand Your Awareness Level http://awarenessexplosion.weebly.com

Learn MS Word Legal - Properly Producing The Gap

Scenario: Heading 1 Centered: Article 1 (Soft Return) (1 line Gap) Introduction (Hard Return) Above, we have the situation of a centered Heading 1. Between Article 1 and the "Introduction" line there is a gap of 1 line which is the look that the author wanted for that level. The question then becomes how do we properly produce the gap? 1. The Soft Return after the Article line enables us to apply the Heading 1 style that will control this level 1x instead of having to apply it 2x if we were to place a hard return on the "Article" line. We want both lines to react immediately from the one application of Heading 1. 2. Some people will use an additional soft return after the Article line in order to produce the gap, but if you were taking a test or you were at work, that would be a red flag that your knowledge base needed to be bolstered. 3. So, how to properly produce the gap? You produce the gap in the textual aspect of Heading 1. You modify and set the Heading for Double Spacing (under Paragraph) and you make sure that Before and After Spacing is set to Zero. 4. By setting the Heading for Double Spacing, there is no need for the extra soft return that would have had to be applied by direct formatting throughout the entire document. 5. Your document will look clean and your document is totally controlled and automated by styles and not direct formatting. For training from an inside perspective. www.advanceto.com https://youtu.be/3FNYz6WqMk4

Learn MS Word Legal: Is Your Heading Off Center? Here Are Some Common Reasons Why

This short write-up has to do with the Centering of a Heading 1 in a Multi-Level Outline. (Center) Article 1 (soft return) Introduction (Hard Return) If you look above, "Article 1" is the numbering aspect of Heading Level 1 and "Introduction" is the Textual Aspect of Heading Level 1. A soft return is used after the numbering aspect so that the Heading is looked at as one piece and not two separate entities therefore reacting as one piece when the style is applied. When doing Multi-Level Outlines, the positioning of the Number in terms of where it comes in on the screen (page) is controlled by the "Aligned At" and the "Text Indent At" selections of the Multi-Level Outline Dialog Box. But there is one exception pertaining to the number positioning and that is a centered heading. When you have a centered heading, the positioning is not done through the numbering aspect but through the textual aspect of Heading 1 under Modify, Format, Paragraph, Alignment "Center". So what throws the centering off? 1. In the Multi-Level Outline Dialog Box, Alignment should be "Left". If you choose Center, and you choose Alignment Center under Paragraph as well, it has the effect of throwing the Heading off by 0.5. 2. Another thing that will throw the centering off is leaving the selection "Follow Number With" in your Multi-Level Dialog Box as Follow With "Tab". (Centered) Article 1 (tab) (soft return) 3. Using the "Tab" Selection, in the Multi-Level Dialog Box will also throw the centering off by 0.5. While we are at it, "Aligned At" and @Text Indent At". 4. When you have a centered heading as shown above, there is nothing following the number so instead of selecting "Tab" under the selection "Follow Number With" in your Multi-Level Dialog Box you choose the selection "Nothing". 5. This selection will ensure that the Centered Heading comes in properly. 6. Finally, make sure that "Aligned At" and "Text Indent At" in the Multi-Level Dialog Box are set to zero. Training From An Inside Perspective www.advanceto.com

Learn MS Word For Law Firms: Character Style Not Working - Not Really...

Scenario: Operator creates Character Style to take care of "Underscoring" defined terms. 1. As you know, if Defined Terms are Bolded or Underscored, it is best to use a Character Style for the attribute because it gives you more control over removing or modifying the attribute as needed. 2. Also, it is important to note that if the Defined Terms are using an attribute such as Bold or Underscore that you mark the Defined Terms first. You then apply the needed attribute (Bold/Underscore) to the term. By doing so, when you generate the Index, it will generate without the Bold or Underscore which is what you want. You only want the attributes within the body of the document not the generated index. 3. So, in my scenario, the operator tells me that although she has created a Character Style for the Underscoring of the Defined Terms, as she attempts to apply the Character Style it will not work. 4. After a lot of back and forth it was determined that although she created a Character Style, she simply named the Style but did not click on the Underscore Button "U" which is the only thing that the Underscore Character Style does. 5. Being that she never in essence established what the Character Style was supposed to do, each attempt at applying the style resulted in no change to the selected text. A common error that can be avoided by visually making sure that the intended attribute is in fact selected when creating the Character Style. One of the very few training Top-Tier Legal www.advanceto.com https://youtu.be/VDXsjrm6QSA

MS Word Legal Training: Keeping Your Generic Skills Up To Date

MS Word Legal Training: Keeping Your Generic Skills Up To Date If you are currently working, then you already know that the use of 3rd party software can contribute to the weakening of your generic MS Word Skills. You want to make sure that your generic MS Word skills are intact. That is what will be expected when you test for a job in the industry. For those of you that are looking to solidly learn MS Word for Legal or Corporate Firms you have come to the right place. What we like to offer is options and choice. Each week we train from basic-advanced MS Word. We also offer Power Point and Excel. What is the class structure? Ans: You have the option to do in-person class or phone class. The material covered is exactly the same. Each individual Live Phone and/or In Person class is approximately 4.5-5.0 hours. These are thorough classes that will take you to expert level. Phone class may be split into two. We teach 2007-16. Half Class available after first full class. Most classes 1 on 1 or 2 students tops. You have the ability to make your own schedule from class to class. Small classes lead to great students. Manhattan in person location Price is $250 a class. Phone class is always $175.00. 
Course packages are available at discounted rates! Click on link for pricing: http://advanceto.weebly.com/courses.html What percentage of your students get jobs? Ans: The percentage of our students that go on to be successful in this industry is about 95%. This is due to the preparation and support that we provide. Special Scenarios: Test Prep: We have a Test Prep course whereby we go over a few tests and can target you to a minimum of 2 agencies serving the top-tier law firms of the industry. We also do Merge and Fillable Firms Class for those who need it. Self Publishing Class: For those people who may want to learn the routine to self publish books, audio or video this is for you. Looking To Go It Alone? For those people looking to expand their MS Word Knowledge on their own you can go to www.awarenessexplosion.com as well as http://lowcostempire.weebly.com/ms-word-business.html LinkedIn Group: "AdvanceTo Legal and Corporate Word Processing Training Forum" Our Courses Include: -Homework, Practice & Job Testing -After Class Coaching -Resume Review -Job Placement Assistance and -- -Test Prep -Books Authored By Us Questions? Just give us a call. AdvanceTo Corporation www.AdvanceTo.com (888) 422-0692, Ext. 1 or 2

Learn MS Word Legal: The Difference Between Setting Paragraph Positions Within The Multi-Level Dialog Box And Non Numbered Body Text Paragraphs

In dealing with students on a weekly basis, the same questions crop up again and again pertaining to the positioning of paragraphs when they are within Multilevel Outlines opposed to when they are just Body Text. 1. When it comes to a Multilevel Outline, the positioning of a paragraph is visually tied in to the ruler which is known as "Absolute Positioning". So, if a numbered paragraph has the settings whereby the first line is coming in at 1.0 then "Aligned At" controls the first line and "Text Indent At" controls the positioning of anything after line 1 of the Heading. For purposes of this scenario, from line 2 forward, the numbered paragraph wraps around to 0.5 and it is considered the Hanging Portion. 2. The approach we took above for the Multilevel unfolded from top to bottom - First Line to end of Para. 3. Let's now turn our attention to a Body Text paragraph and its positioning. Let's use the same 1.0 for the first line and 0.5 for the Hanging portion. 4. Under Format Paragraph, within the Style, you first determine how far in the paragraph as a whole is being Indented. So we need to look at the Hanging portion first and determine that there is a "Left Indent" at 0.5. That is equivalent to "Align Text At" in Multilevel. Then we look at the first line which is an "additional" 0.5 in from the initial Indented portion and we therefore place a 0.5 under "Special" First Line 0.5. That is the equivalent to "Aligned At" under the Multilevel. The first line is an additional 0.5 in from the indented portion and that perspective is looked at as a Relative Perspective. So, if you examine what we pointed out above in the Multilevel scenario, the positioning goes hand in hand with the actual position numbers on the ruler while the "Format Paragraph" positions deal with a "relative approach" to how far away from the initial indent does the first line come in in the actual document. Next time you go through the process take note of what we just discussed. Training From An Inside Perspective www.advanceto.com For those that go it alone but nevertheless want expert level... www.awarenessexplosion.com

Learn Legal MS Word: Working With Small Caps

Working With Small Caps By Louis Ellman Certain documents make use of small caps in the following ways: 1) in the letterhead, 2) as a stylistic look of a way to start off each new paragraph by applying small caps to the first word of each paragraph such as the word Whereas, 3) as a look that is used when companies are mentioned throughout the document and in the signatures and on and on. When you have the use of Small Caps throughout a document it is a good idea to assign a character style whose sole function is to Small Cap any text that needs to have Small Caps applied. 1. One thing that occurs often enough is the need to change case when using Small Caps on areas of text that are in Upper Case when Small Caps is applied. 2. When Small Caps is applied to text that is initially in UPPERCASE, there is no apparent change in the text and therefore many an operator will take this as the attempt to apply Small Caps was not successful. 3. It does not make a difference whether it was applied by use of a Character Style or manually highlighting the text when applying Small Caps. 4. In order for the Small Caps to properly take effect, the text that is currently in ALL CAPS needs to be switched over to Initial Caps. The text which had Small Caps applied to it will then immediately take effect and will now reflect the attribute. And of course, in order to do this, just use Change Case under the Home Tab. 5. Change Case. In 2007-16 under the "Home Tab" you will see the "Aa" button towards the left side of the screen. 6. You can cycle through the different aspects of the change case selection by using Shift F3 as well as the Change Case button. One of the very few who train top tier legal... www.advanceto.com Basic - Advanced Legal MS Word Training... MS Merge and Fillable Forms For Those of You That Wish To Bolster Your Resume https://legaltestready.tumblr.com/post/164004399118/ms-word-merge-and-fillable-forms-for-small

Learn Legal MS Word: Taking Apart The Hourglass: How it Works and Its Equivalent Menu SelectionsI'm

Some of you are probably scratching your head and saying hourglass? I am of course referring to the left margin of your ruler that contains 3 parts. I will go through all 3 and give you the menu equivalent to each piece. The menu equivalent is very important because if you deal with the hourglass directly, it amounts to direct formatting while modifying a style and dealing with the menu equivalent lends to a more permanent solution as per a style modification. So here we go. 1. Bottom Block of the hour glass. This controls your Left Indent. The menu equivalent is Left Indent under "Paragraph". Just so you know, at the far side of your ruler you have your right margin which sort of looks like "Home Plate" (a baseball reference) and its menu equivalent is Right Indent under Paragraph. 2. The pointing up portion of your hourglass. This controls The Hanging Indent and that refers to the positioning of anything from the 2nd line forward of your paragraph. The menu equivalent is under Paragraph under "Special" look for Hanging. 3. The pointing down portion of your hour glass controls the positioning of the first line of a paragraph. The menu equivalent is found under "Paragraph" look for First Line under special. When tugging any portion of the hour glass on the ruler, if you hold down your ALT KEY simultaneously, while positioning any portion of the ruler, you will get a "guide line" which will give you micro control. Give it a try. Basic - Expert Level MS Word Training From An Inside Perspective www.advanceto.com For Those of You That Wish To Train or Increase Your Level Of Knowledge On Your Own! www.awarenessexplosion.com

Learn Legal MS Word: Page Number Needs To Go Under Page Border

As always, you can add a time is of the essence situation, someone over you asking for the document NOW and not knowing why you can't get the page number below the page border line. Scenario: Document is making use of a Page Border covering all the sections of a document. The Page Border being used is one that hugs the Text of the page rather than one that uses "Edge of Page". In this case, it really makes no difference other than wanting to give you a clear picture. So, the secretary was asked to please place the Page Numbers under the bottom "border line". The secretary added returns to no avail, tried playing with the margins to no avail and the more time that passed the more stressful it became. This is a simple fix as many of you know, but being at a certain level means that you have a good library of scenarios in your head so that you don't end up in a situation whereby the fix is simple but you just don't know how to solve it. So here is another one to cross off the list. 1. Go to Borders and Shading. I usually go to it under the Home Tab. I go to the Borders box (about Midway across and when entering go down to Borders and Shading. 2. When entering the Dialog Box, Click on the Page Border tab. 3. In the white Preview Box on the right you will see the Border. Go into Options. (bottom right) 4. Under Options, this is where you get to choose whether your Page Border is using the Edge of Page or right up against the Text option. 5. In order to get your page numbers to come in under the Page Border Remove the check that is next to "Surround Footer" and when going back to your main screen the Border will have pulled up above the page number and the issue is solved. Give it a try so you will know how to handle this same scenario right away. Highly Recommended Top-Tier Legal Training www.advanceto.com For Those of You That Want To Study On Their Own Teacher Connected Books www.awarenessexplosion.com

Rules of the Road: Attribute In Paragraph Style Overrides Character Style

Rules of the Road: Attribute In Paragraph Style Overrides Character Style What is this about? The Main Lesson Here: Don't place attributes such as Bold, Italic, Underscore on text in the form of a Character Style as well as building that SAME attribute into a Heading Style applied to that SAME piece of text. If you want to have certain attributes show up in the TOC you have to know how the system reacts to certain scenarios. Let's examine this: Some things we know for sure. 1. If a Heading in the Raw Text (pre-formatted text) is in Uppercase and you leave it that way, and build uppercase into your Heading style, as well, then the Raw Text will Win Out and your TOC will be in ALL CAPS. 2. If a Heading in the Raw Text is taken out of ALL CAPS to Initial Caps and ALL CAPS is built into the Heading Style, then your TOC will have Initial Caps only. 3. If a Character Style is used on Heading Text within the document such as Italic, Bold or All Caps but NOT built into the Heading Style itself, then that character style attribute will show up in the TOC. 4. Here is the main point. If you build an attribute such as Small Caps into a Heading Style and you apply that same attribute as a Character Style to that SAME piece of text then the Heading Style Attribute will override and CANCEL OUT the Character Style. In that case, your TOC will NOT have the intended attribute. You would need to REMOVE the attribute in the Heading style for the Small Caps character style to be carried over into your TOC. 5. Finally, if the attribute is selected in the Heading Style (such as Small Caps) and you apply that same attribute as DIRECT Formatting to the Heading Text then: -- It will display the attribute in the document as in our example (Small Caps), but it will NOT transfer over to the TOC. You would have to make sure to remove the attribute from the Heading Style. Training From An Inside Perspective www.advanceto.com For Those that want to push their knowledge forward on their own: www. awarenessexplosion.com

MS Word Legal Training: I Want My Style Box Back...

I Want My "Style" Box Back... That was the simple request that the Operator made. I want my "Style" box back. Not understanding what she meant right off the bat, I asked a series of questions: 1. Are you talking about your "Style Area Pane" (Draft View) under Format Options, Advanced that Tracks each applied style? The answer was no. 2. Are you talking about your right side Style Pallet that you turn on under the Home Tab and Styles. The answer was no. 3. Are you talking about the Apply Styles Toolbar (Control Shift S) which shows you the style your cursor is presently on. The answer again was no. Your Gallery? No, no, no 4. It always sits in my Quick Access Toolbar and now it is gone. She is referring to the "Style" box. Your Quick Access Toolbar contains things such as Save, Undo, Redo etc. To turn on the "Style" box, do the following: 5. Go to File, Options, Quick Access Toolbar and on the left side choose "All Commands". Look for the command that says "Style". 6. Choose "Style" and Add it to the list on the right side. When you exit back to the regular screen, you will now see your "Style Box" sitting in your Quick Access Toolbar. 7. The style box is a very useful tool to let you know the Style name of the text that your cursor is presently on. Check it out or install it to your Quick Access Toolbar. This holdover from MS Word 2003 is still very useful. Training From An Inside Perspective www.advanceto.com

MS Word Legal Training - Two Shortcuts Related To Extended Highlighting - Selection Mode

Two Shortcuts Related To Extended Highlighting - Selection Mode I have talked about the useful extended highlighting feature a number of times. Before 2007, you would use the F8 key to turn it on or the "Ext" area of the status bar that no longer exits to turn it on or off. From 2007 onward, you can still use F8 to turn Extended Highlighting on but now you would use the "Selection Mode" in the Status Bar in order to easily turn it off or to know that the function is active. Either way, you can target specific areas of text for quick highlighting such as pressing the return key to highlight a paragraph at a time or another example would be pressing the period key to highlight a sentence. It highlights up to the first instance of whatever key or combo of keys you type. But, there are two very good shortcuts closely associated with Extended Highlighting. 1. Alt and Left Click: Lets you highlight a vertical column of text at a time, meaning as small as a character width wide or more "vertically". So you can highlight text vertically without "involving the entire line of text or entire paragraph". A. A. The contract B. B. The company C. C. The Residence D. D. The Lease Look at the example above. It shows a scenario whereby a Heading Level has been applied but the original hard coded text is still in place and needs to be removed (referring to the second set of repeated letters). Use Alt and Left Click to go down vertically from A-D and then across 2 characters before you press delete to remove the hard coded A,B,C.D. 2. You can also use Control Shift F8 in order to do the same thing (meaning activating vertical highlighting), but in order to go down the list vertically you use the south cursor control key to move downward and the east cursor control key to sweep across the letter and the period (A., Etc.) whereby you would then press delete. Much faster than having to delete each separate letter and period 1 by 1. Try them both. Two very good short-Cuts from the top-tier. For Basic - Advanced high level legal word processing training. www.advanceto.com For those who work on their own and wish to increase their knowledge... www.awarenessexplosion.com

ABOUT TO TAKE A HANDS ON MS WORD JOB AGENCY TEST? DON'T DO IT ALONE!

We offer a 4.5 hour MS Word test strategy class which includes the following: One-on-One or in a group in person or remote via internet or telephone. In order to get the greatest benefit from this unique course, you should be already "comfortable" with Creating Styles and Multi-Level numbering. The person who will truly benefit is the person who is simply missing procedure or particular pieces of the puzzle. This course will clarify all of these issues since we will go over each part of a typical agency test thoroughly. This is the same course that we would teach when we do this for employment agencies. 1.​What do I do first? 2.​Learn the strategy for any hands on test. 3.​Fill any holes in your knowledge base. Styling, outlining and generating any and all references. 4.​Includes additional practice testing and material. 5.​Our practice tests are a great indicator as to how you will do. These can be timed or not timed. 6.​Get scores and valuable test feedback. 7.​Be prepared, vastly increase your chance for success. Work on tests that will unfold just as the agency tests do. Take action today! $250 Manhattan Location in person or 175.00 phone class. Call us at 888-422-0692 Ext. 1 or 2 We also offer half class test review $99.00 phone class. As always we offer placement assistance. Call us at 888-422-0692 Ext. 1 or 2 @@@@@@@@@@@@@ For those of you that wish to prepare on your own we have the new book: What to Expect on an Agency or Law Firm MS Word Hands On Test. Get The Inside Track Before You Test I will alert you in this book just like I do for my students who are ready to take their MS Word Hands-On Test but first want the insight and inside track as to what they will be facing. It is to your advantage to know what items and procedures are going to be asked of you before you go for testing. This will impact your chances to pass your test and become one of those considered for jobs as temporary and permanent secretaries and word processing operators. This book also serves to alert you as to those subjects and procedures that you may not have solid in your current skill set. We fill in those gaps for our students on a weekly basis. For those of you who are working in firms where you are using third party software and your generic MS Word skills have become rusty, you may also want to examine this book and get up to speed so that your skill set is always up to date. The Book is presently on Kindle https://www.amazon.com/What-Expect-Agency-Firm-Word-ebook/dp/B00ZIMEC18/ref=sr_1_fkmr0_1?ie=UTF8&qid=1434117764&sr=8-1-fkmr0&keywords=What+to+expect+on+an+agency+or+lawfirm+ms+word+test For those of you that need training from Basic - Advanced we train from an inside perspective and have decades of experience as trainers, coordinators, lead operators and IT personnel. This is a unique set of classes designed to get you into the top-tier of the industry. www.advanceto.com

AdvanceTo MS Word Legal For - 2007-16 - Answering Your Questions About Our Classes!

For those of you whose goal is to enter the legal support sector of the industry, our goal is to make sure we get you there. Having spent thousands of hours in the environment as Coordinators, Help Desk, Lead Operators and IT Personnel, we know what will be expected of you. Going to legal firms to work when your skill level is not up to speed is very stressful. You need a thorough background and an across the board understanding of MS Word. You should also be comfortable with MS Power Point and Excel. Our courses are designed to give you the necessary high level knowledge, strategy, judgement and the ability to comfortably survive in a top-tier legal environment and everything in between. With You From Beginning To End! We are with you from the very first class until you get your first assignment and/or permanent position. Results are important to us and are expected from our students. Below are the answers to the most commonly asked questions about our course offerings: 1. What type of legal firms will I be able to work in? Ans: Your training is geared toward the top-tier methods of the legal industry, so naturally, you would thrive in large and small firms. 2. How long will it take me to get to the necessary level? Ans: Everyone is different, but if you take all of our recommended courses it takes about 2 Months. By necessary, we are referring to MS Word, Excel and Power Point as well as our DMS and PDF conversion and cleanup class. 3. What type of supplemental materials can I expect? Ans: Homework follows every class. These documents are just like the documents you will be working on. No simulations! You send them to us and we critique them for you. This vital feedback helps you to grow. Our students also have full access and use of our LinkedIn Group that is filled to the brim with hundreds of Top-Tier level scenarios and how-to’s. We have been placing great articles in the group since 2010. Our students can also expect a steady stream of supplemental materials that are very focused and pertain to specific procedures and strategies. 4. Once I attain the level necessary what next? Do you help me find a job? Ans: Once you go through the course, we then start you on your test prep documents and then target you to the multiple agencies we deal with. Before you go in for your testing, you are given a full briefing so you will know what to expect at a specific location. And, you are welcome to pursue positions at agencies that you have established relationships with. 5. What is the class structure? Ans: You have the option to do in-person class or phone class. The material covered is exactly the same. Each individual Live Phone and/or In Person class is approximately 4.5-5.0 hours. Phone class may be split into two. We teach 2007-16. Half Class available after first full class. Most classes 1 on 1 or 2 students tops. You have the ability to make your own schedule from class to class. Small classes lead to great students. Manhattan in person location Price is $250 a class. Phone class is always $175.00. 
Course packages are available at discounted rates! Click on link for pricing: http://advanceto.weebly.com/courses.html 6. What percentage of your students get jobs? Ans: The percentage of our students that go on to be successful in this industry is about 95%. This is due to the preparation and support that we provide. LinkedIn Group: “AdvanceTo Legal and Corporate Word Processing Training Forum” for free job postings, free how-to articles and discussions. This is an invaluable resource!!! Questions? Just give us a call.
 AdvanceTo Corporation 
www.AdvanceTo.com 
(888) 422-0692, Ext. 1 or 2