MS Word 2007-16 Legal Training- Answering Your Questions

AdvanceTo MS Word Legal For - 2007-16 - Answering Your Questions About Our Classes Top-Tier Style Training For secretaries and word processing level operators. Thorough training from an inside perspective. We know what will be expected of you having spent thousands of hours in the environment as Coordinators, Help Desk, Lead Operators and IT Personnel. When looking for training, you always want to ask how much experience in the actual atmosphere the teacher has. That will tell you a lot. Below are the answers to the most commonly asked questions about our course offerings: 1. What type of legal firms will I be able to work in? Ans: Your training is geared toward the top-tier methods of the legal industry, so naturally, you would thrive in large and small firms. 2. How long will it take me to get to the necessary level? Ans: Everyone is different, but if you take all of our recommended courses it takes about 2 Months. By necessary, we are referring to MS Word, Excel and Power Point as well as our DMS and PDF conversion and cleanup class. 3. What type of supplemental materials can I expect? Ans: Homework follows every class. These documents are just like the documents you will be working on. No simulations! You send them to us and we critique them for you. This vital feedback helps you to grow. Our students also have full access and use of our LinkedIn Group that is filled to the brim with hundreds of Top-Tier level scenarios and how-to’s. We have been placing great articles in the group since 2010. Our students can also expect a steady stream of supplemental materials that are very focused and pertain to specific procedures and strategies. 4. Once I attain the level necessary what next? Do you help me find a job? Ans: Once you go through the course, we then start you on your test prep documents and then target you to the multiple agencies we deal with. Before you go in for your testing, you are given a full briefing so you will know what to expect at a specific location. And, you are welcome to pursue positions at agencies that you have established relationships with. 5. What is the class structure? Ans: You have the option to do in-person class or phone class. The material covered is exactly the same. Each individual Live Phone and/or In Person class is approximately 4.5-5.0 hours. Phone class may be split into two. We teach 2007-16. Half Class available after first full class. Most classes 1 on 1 or 2 students tops. You have the ability to make your own schedule from class to class. Small classes lead to great students. Manhattan in person location Price is $250 a class. Phone class is always $175.00. 
Course packages are available at discounted rates! Click on link for pricing: http://advanceto.weebly.com/courses.html 6. What percentage of your students get jobs? Ans: The percentage of our students that go on to be successful in this industry is about 95%. This is due to the preparation and support that we provide. LinkedIn Group: “AdvanceTo Legal and Corporate Word Processing Training Forum” for free job postings, free how-to articles and discussions. This is an invaluable resource!!! Questions? Just give us a call.
 AdvanceTo Corporation
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(888) 422-0692, Ext. 1 or 2

Learn Legal MS Word 2007-16 - It's Okay, Don't Touch

It's Okay, Don't Touch This particular article has to do with Multilevel Outlining. Any of my students know that I look at each level (Heading Level) of a Multi-Level Outline in two ways. I first deal with the Numbering Aspect of a particular level and then the Textual Aspect. Level 1 Article 1. (Numbering Aspect) Introduction (Textual Aspect) Level 2 Section 1.1 (NA) - Method of Operation (TA) Anyway, when we position the Numbering to where we want it to line up, we make use of the "Aligned at" and "Indent Text At" part of the Multilevel Dialog Box. The problem that students and operators alike encounter is the claim that nothing has taken effect. Meaning that the settings they placed in the Multi-Level dialog box will not take effect. Here are two common reasons why: 1. The Levels in the Multi-Level Dialog Box are not Linked to the Heading Levels. Or 2. When the operator takes care of the Textual portion of the particular Heading Style, they go into (under Modify) Format Paragraph and take care of things such as Alignment, line spacing and Before and After spacing. 3. What they should NOT be touching or removing is "Left Indent" and anything under "Special" namely, First Line Indent and Hanging The settings that one sees when dealing with a live Multi-Level outline when going into Format Paragraph in terms of Indent and Special are simply settings that reflect the choices that "we just made" when setting the position of the Numbering Aspect when we were just in the Multi-Level Dialog box. 4. When people see settings in the Paragraph Dialog Box that they themselves did not put in, they tend to want to remove them NOT making the connection that those settings are simply an acknowledgement of what they just did in the Multi-Level Dialog box. So, as I said, it's okay don't touch. Another thing to look out for is the Font within the Multilevel Dialog Box. Make sure the Font is Set for "Automatic" in terms of color. Many times people leave it at "No Color" which then brings people to the conclusion that the Multilevel numbering did not work. It is working, but it is invisible so another thing to be aware of that will ensure your Multilevel Outline works well. Training From An Inside Perspective www.advanceto.com 888-422-0692

Table Of Contents With Specific Request Revisited

Scenario: "Heading 2" of a legal document. Numbering Aspect Section 1.01 (Times New Roman 12 regular) and the Textual Aspect of Heading 2 "The Contract" Italicized. Heading 2 also shares the paragraph with body text and therefore makes use of the Style Separator. Example: Section 1.01 (Tab) The Contract.(Style Separator). Remainder of Paragraph Remainder of Paragraph Remainder of Paragraph Remainder of Paragraph. When the TOC is generated, the Italicized text built into the Textual Aspect of the Heading 2 style is NOT replicated in the TOC. Nevertheless, the attorney wants the TOC to reflect the same look as within the text of the document. Meaning, the Textual Aspect of the TOC should be Italicized as well. 1. If we modify style TOC 2 within the "completed" TOC and select Italics, then you would affect the entire line "Section 1.01. The Contract" instead of just "The Contract". 2. To accommodate, create a Character Style that Italicizes and apply it directly to the Textual Aspect of each individual Heading 2 entry instead of building Italics into the Heading 2 Style itself. 3. When the TOC is generated, the Character Style that was applied will come into the TOC as requested. 4. Some might say, why can't I just Italicize those portions that need Italics after I run the TOC directly on the TOC text? 5. Answer: If you should apply Italics directly to certain portions of the completed TOC then each time you re-run the TOC, you will have to re-do the direct formatting italics each time. 6. Summary: A. If you build attributes such as Bold, Italics and Underscore into the Heading Styles then it will not be carried over to the TOC. This method is the norm. B. But, if you apply those same attributes directly to the text or by use of a Character Style, it will be carried over to the TOC. For special requests such as discussed, you now know how to properly accommodate. Top-Tier Style Training www.advanceto.com

Learn Legal: Omitting The Dotted Leader and Page Number from Heading 1 of your TOC.

This scenario is for a Centered Level TOC 1 without the dotted leader and page number. This makes use of what is called Switches within the TOC Field Code. Without getting deep into the use of switches, this short article will give you the info you need if you are asked to omit the dotted leader and page number from the first level of your TOC (Heading 1). In this scenario, the TOC is usually centered but it can be left aligned as well. So, here we go: 1. The first thing to do in order to change the TOC so Level 1 comes in without the Dotted Leader and Page Number is to Modify TOC 1 and make it centered. If the hard copy is not centered then go right to Step 2. 2. Collapse the TOC into a Field Code by doing Shift F9. Shift F9 also toggles the TOC back to its full form. Note: Sometimes you do Shift F9 and only 1 line of the TOC collapses into a Field Code. If this occurs, highlight the entire Field Code then do Shift F9 and the entire TOC becomes 1 field code which is what you want. 3. When you collapse down the TOC into a Field Code, replace the current Field Code Contents with what you see below. Type in EXACTLY what you see below into your current Field Code. { TOC \o “1-2” \n 1-1 } 4. Rerun your TOC and the Dotted Leader and Page Number will be gone. Training From An Inside Perspective www.advanceto.com

Use Of The Change Bars-A Second Set of Eyes

This particular option never ceases to amaze me in terms of the group of people that want the changed lines off and "never to be shown" vs. those that want it used but only on the left, only on the right etc. As you know, when you run the Document Compare in MS Word or a third party software such as Workshare (formerly Deltaview) or ChangePro you have the option of using Change Bars also known as Changed Lines. In MS Word, you can control the feature under the Review Tab and then under The Track Changes Options/Changed Lines. Why is this feature useful? Well, let us say that a paralegal or attorney has the need to go through a 120 page single spaced document in order to check all of the blackline changes that were made by a client or another attorney. Now let us suppose that on one of the 120 pages, a comma was changed or a number was changed on a particular page and nothing else was touched on that page. Without the Change Bar, the likelihood of you seeing that blackline change is low. But, if you have a Change Bar sitting to left or right you are being alerted that indeed, there was a change made on the page no matter how small a change it is. So, you can see how this feature can be a very important 2nd set of eyes when scanning through a document for blackline changes made. I believe it is to the advantage of the attorney to make use of it. Look for it under the Review Tab and then under "The Track Changes Options/Changed Lines". Top-Tier Style Training www.advanceto.com

Learn MS Word Legal: Some Tips Concerning Email - Survival At Work

I don't have to tell you that when you work for a company, that you have to be aware of certain things relating to using your company email. 1. Everything you send is saved and most probably monitored at one point or another, so stay away from internal gossip. Not a good idea. If you go to your own email and not the firm issued email, your keystrokes are still being captured on whatever workstation you use or login depending on the size and sophistication of the firm. When you can, use your smart phone to send an email or just wait until you get home. You are better off just staying out of office click situations and their internal email system altogether. Provocative pictures, raunchy jokes and the like when passed around, will show "your email" and "you" don't know who will be looking at it. Do you really want to be on the radar of HR? 2. If you are angry about something that either happened in the office or something you received by email, then do your email response as a draft email and do not fill in the recipient line so there is no chance of the email going out prematurely. Wait an hour, look at the response you wrote and remove emotion and anger. Stick to the facts and your suggestions to remedy the situation. 3. When responding to someone, make sure you select the proper recipient. An example would be you sending an internal email to B. Smith instead of E. Smith. E. Smith never received the email he/she was waiting on from you and now you are home and sleeping. 4. When sending documents out of the firm, make sure you email the recipient intended. Check the spelling, middle initial etc. Last thing you really want is to send documents to someone that was not supposed to see those particular files. 5. If you send files to someone with a password, ask the attorney whether the intended party 1. already has the password, 2. If not, will the attorney be the one who calls the client to give them the password? 3. If not, and the recipient is in another time zone and calls for the info to be able to open that file, ask the attorney how late he/she can be called at home. This does happen. Maybe it is Sunday eve where you are, but in China, Japan and Australia, it is late Monday morning and they are doing business and don't want to wait another half a day for you. 6. Remember to distinguish between link to a file vs. loading up the documents into the email. It is frustrating for a client to have all the files listed but because they are outside your system they cannot access the file(s). Make sure you give them the actual file. 7. Finally, slow down. An extra minute or two won't matter that much but will help to avoid some errors. Read your messages and look for misspellings etc. or missing information. Cc and BC the appropriate people. Focus and things will go smooth. Training From An Inside Perspective www.advanceto.com

Matching The Color Of A Photo May Be Easier Than You Think

Some of you will get this and for some of you, it will go over your head probably for lack of interest. It is simple yet extremely valuable. Scenario: A Cover Page For A Report. Background black. Decent size photo: Dusk sky (mixture of blue, white, light grey) and a nice picture of a bridge over the water. Nice night time like scene. The task asked was to make a border on the page (top, bottom, left, right) using text boxes (width 0.5) which matched the same color combo as the dusk sky. 1. Using the color mixing aspect concerning the "Fill of the text box", I just could not match the sky. It sort of looked like it but, a cheap cartoon version of it and it did not work visually. 2. So, resorting to an old trick, I am going to use Snag-it (you can use any software that lets you capture an area of the screen). 3. I go over to the area of the picture that has the color mixture of the sky that they needed and I captured that area which was a perfect representation of the blend they were looking for and saved it as a JPG. 4. I now went to each separate text box and using the "picture fill" loaded up the JPG and thus perfectly matched the blend they were seeking. 5. It is an old method, but when needed, it always works and can save you a lot of time and effort. Get the proper training to enter the legal field: www.advanceto.com for basic-advanced Legal MS Word - word processing and everything in between.

Learn MS Word Legal: Invite Us To Your Firm: Expand The MS Word Knowledge of Your Staff Comfortably and Affordably.

Invite us to your firm large or small. In person or On-Line. The Press Conference: An affordable way to go over an amazing amount of MS Word material comfortably. This is material you and your staff will be able to use right away rather than someday. We are from the industry and teach from an inside perspective not a generic perspective. How Does It Work? Although we teach traditional MS Word Legal class with our specific and unique syllabus there are those scenarios whereby the staff just does not have the time to spend in a traditional format. Therefore, to address this, this fun style of class is designed to impart as much useful material as possible in a short time frame. In this way, the staff can have some fun, learn valuable material and get back to their desk in a reasonable time frame. 1. We Can Do This In A Number of ways. First we can do a Press Conference Type setting. Ask any question and we unfold the answer on a laptop or desktop connected to an overhead projector. We can also do small groups and address specific concerns of that group. If we are online then we will address the Press Conference type questions and/or the specific line of questions from a group. 2. All MS Word related questions are fielded from the group and explained thoroughly in front of the group. 3. All sessions are unique since the questions come from a particular group of people. A lot of ground is guaranteed to be covered. 4. In another variation, we can have successive groups of people come in for 1.5 hour sessions to clear specific things up. In the course of the day, we can probably run 4 of these. 5. Within 48 hours, whatever session method was employed in teaching the staff, everyone attending receives a full summary of all questions asked from the course of the day, the answers to those questions and supporting material which will go into even more detail. The Press Conference can be 2.5 or 4 hours or the full 9-5 day. The material we discuss, will make everyone more comfortable, more productive and significantly more knowledgeable than before the session. 6. If the group wishes to focus on certain topics exclusively, then that is what would be done. Keep in mind, the same format can be done for private groups, agencies and smaller groups that need the same type of help. It is an easy way to get the staff interested in expanding their current knowledge in a comfortable setting. The more they know the better the work product. Bonus materials will always be included with every session. Contact Louis Ellman louisellman@gmail.com Louis@advanceto.com 888-422-0692 Extension 2 Join our LinkedIn Group: AdvanceTo Legal and Corporate Word Processing Training Forum For Tips, Tricks and How-To's going back to 2010.

Having A Number Of Options When Using The Zoom Feature...

Having A Number Of Options When Using The Zoom Feature... As you know, if you are working in a big firm, most probably all of your work station settings are tied into your log-on. No one else but you changes anything. But, for some of you, this is not the case. You sit down at a work station possibly as a temporary employee or you share a work station and you are the recipient of whatever is going on at that particular work station. If you are a secretary or word processing operator, there are times when an attorney will stand right over you to direct last minute editing changes. You don't want to be in a position where you don't have access to your zoom feature. It is very common for the attorney or other individual to ask that you enlarge the text so they can read it without straining. Below are some options: 1. If you find that the Zoom and Zoom Slider which are vital are not present on the bottom right of your screen above your status bar, you simply right click on your status bar and place a check next to "Zoom" (which shows your viewing percentage) and "Zoom Slider" that allows you to enlarge and shrink the screen size. You find these at the bottom of the list. Those two are most commonly used. 2. Under the View Tab, you can get to the Zoom feature, but certainly not as convenient as having it active on the screen. 3. If you have a roller on the top of your mouse, you can use Control + Roll Forward or Backward to shrink or enlarge the text. This is easy and requires no turning on/off specific features on the Status Bar Menu. Now you have some options when it comes to your Zoom feature. Basic-Advanced Top-Tier Style Training www.advanceto.com

MS Word 2007-16 Issues and Solutions

MS Word 2007-16 Issues and Solutions As you know, I teach MS Word Legal top-tier style for Advanceto.com. I also write MS Word related books and I am looking for feedback as to issues and challenges you may be going through at your present position or your quest to get to a certain level. This will help me in the development of new and helpful unique material. Having spent thousands of hours in the legal environment as Coordinator and teacher on all 3 shifts, I will answer your questions and try to solve your issues. For your participation of sharing your questions and workplace issues, I will make available to you 1 of the following. Send me your questions to louisellman@advanceto.com and/or louisellman@gmail.com and I will send you your thank you gift and attempt to fully answer your questions and or respond to you personally regarding a specific scenario. I am offering 1 of four possible gifts. Choose the one of your choice: 1. MS Word Legal: Awareness Explosion Volume 2 2. A very thorough examination of an Attorney Control Sheet. This write up will give you the feel, terminology and daily routine as to working in a Word Processing Center. A great piece! 3. Establishing A Secondary Multilevel Outline Within Your Document. 4. A half hour to ask me any MS Word related questions(s) that have been holding you back or bothering you. Take advantage of a chance to push your own personal knowledge ahead. Best regards, Louis

MS Word Legal: Having Total Control Over Your Search and Replace Function

Having Total Control Over Your Search and Replace Function A great feature that can do some damage. By Louis Ellman What is this about? Sometimes, we want to use search and replace to take care of something that may not be for the entire document but for a selected (highlighted) portion of text. For instance: 1. You have 10 lines in a particular paragraph with a of (I), (ll), (lll) type numbering system throughout the 10 lines of the paragraph and you want to quickly protect that particular paragraph with non breaking space after each closed parenthesis so that the numbers do not separate from the word that follows. 2. Another example would be multiple areas in a document that have inside addresses, multiple line letterheads or multiple line Titles where you want to make use of soft returns instead of hard returns. 3. Finally, you have an area of text that says "for a period of 20 days" numerous times in a particular paragraph and you need to switch that over to 25 days for just that particular paragraph. How Do We Better Control Our Global Replace Items? Highlight the area of text that we wish to affect with our global replace. Use the Control H shortcut to bring up your Find and Replace Dialog Box. 1. When you run the global replace, it will do the replace on the text you "highlighted" and give you a message that it has made X number of replaces and asks if you wish to continue for the remainder of the document and to that you say "NO" 2. Not paying attention and you saying YES, can possibly do a lot of damage to a large document and you May Not Even Notice. 3. If it were a small document, you most probably would notice a repetitive error and take action to "Undo" the problem. In a large file, this type of error could be replicated 100's of times and barely noticed. For instance, just the other day I saw an error whereby every instance of "it" was replaced with it's which is fine but every word with the letters "it" now has it's such as Bit's, Reit'serated and on and on. 4. In sum, when you run a global replace that involves highlighting a selected portion be alert, run the global and say NO to continuing. Selecting a targeted area of text gives YOU control when running the global replace function. It also will prevent a document wide error. One of the few teaching Top-Tier Legal www.advanceto.com

Dealing With Interview Anxiety.....

Dealing With Interview Anxiety https://www.beyond.com/articles/coping-with-interview-anxiety-20487-article.html **************************
 Need Training? MS Word 2007-16 Word Processing and Secretarial Legal Training On a regular basis, we help people to achieve a very high level comfortably. They do very well on Agency Tests and are well prepped before they ever test anywhere. Don’t be a person who almost had the skills, who almost had enough knowledge, and who almost had the ability to take advantage of opportunities at top firms. There is no reason. Our training is thorough and affordable! Some of the things that set us apart: 1. Homework follows every class. These documents are just like the documents you will be working on. You send them to us and we critique them for you. This vital feedback helps you to grow. This is free for our students. 2. Our students have full access to the LinkedIn site that is filled to the brim with Top-Tier level scenarios and how-to’s. We have been placing great articles in the group since 2010. 3. Before you ever go to an agency or law firm, you will receive pre-testing so you know exactly where you stand. 4. We assist with your placement as well! Our students are working!! We offer weekly the following: 1. Live Phone and/or In Person class is approximately 4.5 hours. Phone class may be split into two. We teach 2007-16. Half Class available after first full class.
 2. Most classes 1 on 1 or 2 students tops. 
3. The ability to make your own schedule from class to class.
 4. Learn from those from the top-tier of the legal industry who function as coordinators, lead operators help desk and IT personnel. Invaluable Word Processing Training at a Affordable Price. Manhattan location Price is $250 a class. Phone class is always $175.00. We accommodate on weekends as well.
Course packages are available at discounted rates! Click on link for pricing: http://advanceto.weebly.com/courses.html LinkedIn Group: “AdvanceTo Legal and Corporate Word Processing Training Forum” for free job postings, free how-to articles and discussions. This is an invaluable resource!!! Our Courses Include: -Homework, Practice & Job Testing
- After Class Coaching
-Resume Review
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-Books Authored By Us Questions? Just give us a call.
 AdvanceTo Corporation
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Learn MS Word Legal: Setting A Document Password vs. Restrict Editing

This write-up will be helpful in clarifying the difference between setting a Password for a document so that the recipient cannot open it without the having the password. This is different from making use of "Restrict Formatting and Editing Mode" which allows the recipient to access the document but having restrictions placed on what can be altered. So let us go over both: Password Protection: 1. Go To File, Info "Protect Document" Permissions. 2. Under the "Protect Document" Button, go down to "Encrypt With Password". 3. Type Your Password. Make sure you write it down somewhere. Also, from experience, make sure your fingers are on the proper place on the keyboard because you can type your "password" in wrong 2x and think you typed it in correctly. Then, when someone tries to open it with your "password", it does not work and you and the recipient are locked out and stressed out. It may also be a great idea to save a unencrypted copy of the file as well before you set the password. As to "Restrict Editing" you can get to it from File, Info, Protect Document, Restrict Editing or you can get to it from the Developer Tab as well as the Review Tab. 1. With Restrict Editing, we use it to lock a document for Fillable Forms, as well as allowing certain types of editing and determining groups and/or individuals that can do so. 2. When doing Fillable Forms, we restrict the document so that the recipient can only type in the form fields while the text of the document is off limits. I suggest you familiarize yourself with both scenarios discussed in this article. Basic-Advanced Legal and Corporate Training www.advanceto.com

Learn MS Word Legal: Turn Off The Preview If You Wish To See The Whole Style Name:

You will understand the value of this shortly. It is a common scenario: For starters, before I format (style) a document, I place myself in "Draft View" which lets me see the Style Tracking paragraph by paragraph on the left side. I also open the right side style panel (under Home-Styles-Little Box To The Right) and under options (at the bottom of the panel), I ask for All Styles (my particular preference) and ask for Alphabetical as to how the styles are displayed. So here is the scenario: Scenario: Secretary was asked to use "Signature" style which is generic to the style pallet. When selected, it places your cursor at 3.0 on the ruler and you can then set up your signature. 1. The secretary was telling her boss there is no such style and he kept saying yes there is and both were becoming frustrated. She just kept repeating that she could not find it. 2. So, when we set up styles and start to use multi-level outlining and other styles, the positioning of your styles will be reflected on your style pallet to the right. In terms of the Signature style, it comes in at 3.0 on the ruler. When it is shown on the Pallet it will be barely visible on the extreme right if you have the "Preview" button checked at the bottom of the style pallet. 3. The secretary not knowing to turn off the Preview selection and not taking the time to expand the size of the style pallet would indeed have trouble initially spotting the signature style. Once the Preview has been turned off, then all of the available styles will be clearly visible since they will be lined up neatly on the left hand side of the Pallet. 4. If you like using the Preview, there is nothing to stop you from turning the Preview Function off or on as needed! 5. Make sure you familiarize yourself with the Style Pallet and Preview Function. Training from an inside perspective www.advanceto.com MS Word Books authored by us. The Book is presently on Kindle What To Expect https://www.amazon.com/What-Expect-Agency-Firm-Word-ebook/dp/B00ZIMEC18/ref=sr_1_fkmr0_1?ie=UTF8&qid=1434117764&sr=8-1-fkmr0&keywords=What+to+expect+on+an+agency+or+lawfirm+ms+word+test Awareness Explosion Series: Volume 1: http://www.amazon.com/dp/B01BD2O8CY https://www.createspace.com/6041937 Volume 2: http://www.amazon.com/gp/aw/d/B01C3QM18W?ref=aw_sitb_end_act_to_dtl https://www.createspace.com/6093174 Volume 3. https://www.amazon.com/gp/aw/d/B01H6DIEUG/ref=mp_s_a_1_fkmr0_1?qid=1466170789&sr=8-1-fkmr0&pi=AC_SX236_SY340_QL65&keywords=MS+Word+Legal+--+Awareness+Explosion+Volume+3 https://www.createspace.com/6353525 The Strategy Session Series: Volume 1 CreateSpace eStore: https://www.createspace.com/6612233 Volume 2 https://www.createspace.com/7304271

Using A Buffer Column In Tables For Signature Blocks

Most operators will understand this since we deal with signature blocks all the time. There are occasions when there is a request to use border lines in a table for the signature lines instead of a line made by use of a tab with a solid line leader. When we use the pen tool (in table tools) and click on each column to create a signature line, the line within each column, goes from end to end. Placing two lines, one (signature line) in each column side by side causes the two lines to look like one long uninterrupted line. In order to deal with this, we can do the following: 1. Insert a new column in between the two columns. 2. Squeeze the width of the new buffer column down to a character or two. 3. If you insert the buffer column after you created the signature lines then you need to take off any lines in the buffer column (using the pen tool in table tools) so that the buffer column serves as the clear gap between the two columns containing the signature lines. 4. This is good to know since it will have you become familiar with the pen tool and its use. The buffer column strategy is an easy fix for this scenario. 5. Give it a try when you get the chance. For Basic through Advanced Legal Training for Top-Tier legal firms and everything in between visit www.advanceto.com for our offerings.

Learn Legal: Applying Styles With Ease

Applying Styles With Ease This short write-up has to do with a situation where you have the need to apply a number of different styles in succession in a particular document and you don't want to hunt up and down the right side style pallet to find the style you need. Just To Go Over Some Handy Tools: 1. Control Shift S (Apply Styles Toolbar). Type the style name you need and it will pop up in the window and you press your return key to apply the style. 2. Control Shift C - Control Shift V. Copy and Paste Formatting. Control Shift C to grab the formatting of a paragraph and Control Shift V to Paste that formatting to another paragraph. If you have a number of different styles you are using in the document, leave 1 of them on the Control Shift V Clipboard. As you need that particular style, place your cursor in the paragraph that needs that particular style applied and press Control Shift V. You avoid having to use the Paint Brush since Control Shift V is equivalent to the Paint Brush. It will stay on the clipboard until you introduce another Copy Formatting situation (Control Shift C). 3. You can apply a number of successive paragraphs with a style sitting on the Control Shift V clipboard or apply a paragraph with a style on the Control Shift V clipboard and then highlight the next 5 or 10 paragraphs needing that same style and press F4 for the "Repeat" function. 4. Double Click on the Paint Brush while the cursor is sitting in a paragraph of a needed style and "perpetually" apply that particular style X number of paragraphs needing that same style. Using "any" combination of these tools will speed up your applying of styles to large files. I would suggest you try them all and you will ultimately come up with combinations that make the most sense for you. Basic-Advanced MS Word 2007-16 Legal Training www.advanceto.com

Quick And Easy Deletion Of A Table

This short write-up will provide you with an additional piece of knowledge that is a time saver. It has to do with the deletion of a table. When working with tables, most people like to work in "Print Layout View" so that they can click on the "Target" symbol that appears on the top-left of the table which allows one to select the entire table with 1 click. When in Draft View, there is no target like symbol. So, most people when deleting a table, select the table in 1 click and they then use their "Delete" key which knocks out the text of the table and leaves behind the empty grid which still leaves you with having to delete the structure of the table. So, we can take care of the deletion of a table with a minimum of 2 clicks. 1. Place your cursor in your table. 2. Click on the Target Symbol (top left of table) to select the entire table in 1 click. 3. Press your Back Space key 1x which will then delete the entire table text and structure. 4. That is all you need to know! Highly Recommended: Top-Tier Style Method Of Training www.advanceto.com

Learn Legal: Header Row Repeat Is Giving Me Trouble...

Scenario: Header Rows in a number of tables in a document that exceed 1 page are not activating: When you are in a Table, your "Table Properties Tab" sits at the top of your screen. Within your Table Properties Tab, there is the selection "Header Rows Repeat". For whatever reason, selecting the Header Row and checking Header Rows Repeat" was not activating the Header Row. So, with the Header Row still highlighted, I right clicked my designated header row and went to table properties and selected under "Row" "Repeat As Header Row At The Top of Each Page". It then turned on the repeat header feature as expected so there "could" be a glitch in the "Header Row" selection under Table Tools. With that being said, I ran an "Open and Repair" on the document just in case there was any corruption in the Visual Basic aspect of this document and it came up clean. In my LinkedIn Group "AdvanceTo Legal and Corporate Word Processing Training Forum" you can search the article "Open and Repair Can Save The Day" for a full explanation of how to use the Open and Repair Function. If anyone has any further comments concerning this problem, please give us your thoughts. Highly Recommended Top-Tier Training www.advanceto.com

Footnoting Basics Including The Related Styles

By Louis Ellman Footnote Ref/Footnote Text This is considered a minor item in the scheme of things until you are in a position of having to change the numbering or text. It comes down to if you are asked to modify Footnotes in terms of their Reference Numbers vs. the actual Footnote text you can waste time figuring it out if you don't know it right off the bat. You need to know how to modify the actual styles that represent the Footnote numbers vs. the Footnotes Text. 1. You might be in a situation whereby the attorney wanted for whatever reason an alteration to the size of the text. Typically, law firms use Times New Roman 12 for the bulk of the document and the Footnotes are done two point sizes down which gives you Times New Roman 10. 2. When you insert a Footnote, you end up with a footnote number or a footnote symbol depending on what you choose for the numbering system. You have a Footnote Reference Number within the body of the text which appears Superscripted as well as a corresponding Reference number at the bottom of the page associated with the new footnote. 3. If you sweep your cursor over the footnote reference number "within the text" and look up to your style window, your Apply Style Toolbar (Control Shift S) or your style task pane to the right, you will see that it reads "Footnote Reference". Keep in mind that this is a character style “a” and is not a paragraph style. Therefore, you can (and would only need to) modify its font characteristics and attributes if needed such as bolding, font and font size.. This is the name of the style that is associated with the footnote number or symbol. 4. Now, if you go into print layout and run your cursor over the footnote reference number next to the actual footnote text (at the bottom of your page) the style associated with the footnote number is again "Footnote Reference". If you are to highlight the text of the footnote itself and look at your task pane you will see that the style associated with the footnote text is called "Footnote Text". 5. This is important because if you should have the need to modify the footnote reference numbers or the footnote text in any way, you would know what styles control which parts of the footnote! 6. Remember, the footnote text tends to be two points below the font of the text of the document. So, if your document is in Times New Roman 12 (a very popular law firm font) then your footnotes should be in Times New Roman 10. Basic-Advanced MS Word 2007-16 Legal Training www.advanceto.com

Underscore Applied To Paragraph

Many of you seasoned operators and secretaries will find this basic but I assure you that many people don't make the connection when doing tables. Scenario: You have a number of headings across the top of the financial chart. Each heading is underscored or you have totals or subtotals across the page single or double underscored. In either event, the Borders and Shading Dialog Box should be utilized to produce the underscore, but many times people (especially newer students and some operators) will associate the lines to the Cell which then causes the following: 1. Even though the line is associated with each separate heading of each separate cell, when you view the document in Print Preview or you print out the document, the separate underscored headings will appear as one solid continuous line since this feature puts the line from end to end in the cell. 2. People then try to remedy this by inserting narrow "buffer columns" that have no underscore associated with them but serve to make sure that the underscores that are beneath the Titles or Numbers are are visually separated from the underscore of the next column. 3. While this is a remedy, it is totally unnecessary because all they needed to do was to apply the underscore or double underscore to "Paragraph" when underscoring Titles or Numbers in a table using Borders and Shading. 4. By associating the underscore to "Paragraph" for your titles and numbers when using Borders and Shading, this feature leaves a bit of room on the left and right of each cell it is applied to. So, when you view the table or print it out, there is a clear separation between the columns and no buffer columns are necessary. Try it yourself. It works first time and every time. If you are taking a test and you have a financial type table in the test, they will be looking for your use of applying the underscore to paragraph. www.advanceto.com

MS Word Go-Back Command

Scenario: You are working on a very heavy markup. You know the type. If you take your eye off of the screen it is difficult just to find where you made the last edit. You may also be working on a heavy edit laden document where you are asked to do something else with this same document for the attorney. You are already fatigued and the going back and picking up where you left off is just tedious. So this short-cut lets the system do the location finding of where you made your last edit and helps to save the wear and tear on your eyes. When editing, Shift+F5 goes back to up to three editing points, and when you press it for a fourth time, it will then return to where you started with your cursor. When you open a document, it only “remembers” the last editing point Training From An Inside Perspective www.advanceto.com

Centering vs. Centering...

This article is not just a play on words but rather a quick examination of perception as it relates to centering text on labels after running a merge. Our newly run labels are on 2x4 label set-up on the screen. So, what is this about? 1. The newly run labels will be sitting on the left side of the label. Mr. Joe Smith 123 Anywhere Street State, City Zip 2. You can center the label text "Vertically" under alignment and if you wish to center the label text "Horizontally", you have two options. 3. If you highlight the label text of a particular label and go up to the bottom block of the "Hour Glass" (Left Indent) on your ruler and tug toward the right until you have Horizontally Centered the address block then that is one way. That same maneuver can be done by going to Home, Paragraph, Format, Paragraph, Left Alignment and putting in the location setting. 4. The method in number 3 slides the address over toward the middle of the label but the label text is still visually left aligned. 5. The second method involves literally clicking the center icon on the address block of the label. The label then takes on a different look. Due to the size of the label, some may first indent the label text in from the left side and then click the center icon. Each successive line will now be centered under the one above. 6. I can tell you from experience that the "centered text" look as described in number 5 above, is usually not the choice for final printout but rather, the label text left aligned but nicely centered both vertically and horizontally on the label. Training From An Inside Perspective... www.advanceto.com