MS Word Legal Training: The Status Bar: Section, Page Number and Formatted Page Number

This particular issue comes up at work and with each new student I come across. The issue is the important distinction between Page Number and Formatted Page Number. On the bottom of your screen, you have a Status Bar which shows items such as Section, Page Number, Formatted Page Number, Word Count etc. When you right click on the Status Bar, you place a check next to those categories that you want to have displayed at the bottom of your screen. For me, Section, Page Number and Formatted Page Number are essential. 1. Section: If I am working in a document with multiple sections, I want the ability to know at a glance, where my cursor is. This is important for changing numbering formats, the layout of a page (Portrait/Landscape) printing a particular section and other section related items where knowing where the cursor is important. 2. Page Number: I have a 50 page document. I am on page 10. At a glance, I want to know how large the document is and what page within the overall file is my cursor presently situated in. 3. Formatted Page Number: I have a 50 page document, I am on page 6 and it is been set to read Page 2 at the bottom of the page. How so? Here is the scenario as to how we get page 6 of the document to read Formatted as "2". Page 1 of Document - Cover Page 2 of Document - Table of Contents Page 3 of Document - Table of Authorities Page 4 of Document - Index of Terms Page 5 of Document - First page of the main part of the document. Page 6 of Document - Second page of the main part of the document Formatted to be numbered as "2" on the bottom of the page. Each time you sit down at a different work station other than your own, check your Status Bar and as a general rule, check your Status Bar each time you start a new document. www.advanceto.com