Learn MS Word Legal: Problem In Document Hiding In Plain Sight

As in many articles that I have authored, here is another scenario you would like to have been exposed to before it happens in a live situation. Scenario: My student has a test at an employment agency for a Word Processing Operator position. She works on an older MAC using MS Word 2010 at home which doesn't allow her to do the Style Separator feature. So, she resorts to using the old "Hidden Paragraph" method in order to be able to run a TOC without the entire Body Text Portion of the Heading 2 paragraph ending up in the TOC. 1. In this same document, she needs to mark the document for Index of Terms, Table of Authorities and Cross References. 2. Upon highlighting her 1st "Defined Term" the area in the Dialog box that allows one to complete the marking process was Grayed Out. The same situation occurred when attempting to mark a Table of Authority Entry and a Cross Reference Entry. 3. Looking at the Body Text Portion of her Heading 2 Paragraph, she had properly named it "Remainder of Para" which served to disassociate the Body Text Portion of the Heading 2 paragraph ensuring her TOC would run properly. 4. What I did notice was on that Body Text Paragraph, it had the Tell Tale Dotted Line under the entire length of the paragraph. This means that the paragraph has the "Hidden" attribute within the makeup of the style itself. I know it is in the style simply because ALL of the Heading 2 body text portions have the dotted lines and not just ONE occurrence. 5. Modifying the style and removing "Hidden" under Font, solves the problem of not allowing one the ability to mark the Index of Terms, TOA and Cross References. 6. Using the old Hidden Method in place of the Style Separator requires that you only mark the paragraph symbol that follows the Heading 2 "heading text" as "Hidden" . Yes, you place a Hard Return after your Heading 2 Heading Text and apply the Hidden Attribute to it. Training You Can Make Use of Right Away www.advanceto.com