Learn Legal MS Word- The Amazing Strategy Session....

MS Word Legal -- The Strategy Session No. 1.  A High Level Legal Word Processing Session For Well Under $100 Dollars!

WORK WITH ME!   I share in this book what I share with my own students.  This book gives us the chance to work together no matter where you live

This book is a thorough walk through, and strategy/judgment session of a corporate legal document that a word processing operator or secretary would be expected to format and style from scratch in a top tier law firm.  The examination of the document is done from the prospective of a legal word processing center.  I go paragraph by paragraph, style by style and teach you how to think as a top-tier legal word processing operator or secretary.  This is truly a peek behind the curtain and I will check your work as part of the deal with feedback!  Keep reading...

Besides a thorough walk through of the document, this book covers a lot of ground in terms of segmenting a document, establishing a Multilevel Outline, financial tables, page numbering and a lot more.  

The "teacher connected" aspect comes from the student  having the ability to download the legal document, style it and then send it to me for critique and suggestion.  On the site where you download the document, you have the ability to contact me with questions.

This is the first of a long series to come.  For those of you that have some experience with styles and outlining, this book will certainly help to add to your existing knowledge base.  

For those of you that may have your own website, blog or social media account, you are welcome to affiliate off of this book from use of the Amazon Affiliate Program.  It is simple and fun to use.

The valuable book can be found on 

CreateSpace eStore: https://www.createspace.com/6612233

Displaying Recent Documents and the Pin Feature By Louis Ellman

I like to write articles whereby the concept is simple but because you just don't know the remedy, this can cause unnecessary stress;

Let me give you a scenario:  

This situation does not have to be a law firm but can happen in any firm:

Attorney says:  I need to get into a document.  They say you worked on it a few hours ago.  I don't remember the name, but you worked on it recently so we should see it in your recently edited files.  You go to File and there is only 1 file listed.  The setting that would show you all of your recently edited files has to be accessed and bumped up so that your "Recently Edited" list displays the all important documents that the attorney needed to get into.  

Not knowing how to remedy this can place you in a stressful position.  

So how do we bump up the number of recently edited documents?

1. Click on File.

2. Go To Options

3. Under Advanced, go the section heading that says "Display"

4.  Under Display, bump up the number of documents that you want to show in your Recently Edited Documents.

Pins:

You will notice that next to each "Recently Edited Document" in the list you will see a PIn like graphic.

That Pin, if clicked, will take that document and will throw it to the top of the list and will make a divider line between the "PINNED" documents and your Recently Edited Documents.  The PINNED document will act like a quick access bookmarked file and will not get replaced as do the documents on the "Recent List" as documents pile up.

Note:  If you want to pin a file not available on the “Recent Documents” list, open the file once and close it. It will then be available on the “Recent Documents” list.

To Pin a Folder:

1. To pin a folder to the “Open” screen, click “Computer.”

2. Move your mouse over a folder in the list of “Recent Folders” on the right side of the “Open” screen. Click the sideways push pin icon to pin the folder to the “Open” screen.

Expert MS Word 2007-16 Legal Word Processing Training- Basic-Advanced

www.advanceto.com

MS Word Legal Training - 2007-16 - Everything Necessary To Enter The Legal Industry.

Top-Tier Style Training For secretaries and word processing level operators.  We train beginners through advanced!

Our training prepares you to work successfully in all types of legal firms both large and small.  We are from the industry and have worked for many years as Coordinator, Lead Op, Help Desk, Trainer, and IT Specialist.  We bring all of this experience together so that you truly benefit.

Be in a position to SOLIDLY pursue jobs that will best serve you!  It does not take long to get to a high level of training but it does take a decision to do so.  

Some of the things that set us apart:

1.  Homework follows every class.  These documents are just like the documents you will be working on.  You send them to us and we critique them for you.  This vital feedback helps you to grow.

2.  Our students have full access to the LinkedIn site that is filled to the brim with Top-Tier level scenarios and how-to's.  We have been placing great articles in the group since 2010.

3.  Before you ever go to an agency or law firm you will receive pre-testing so you know where you stand.

4.  We Assist With Your Placement As Well!

Our students are working!!

We offer weekly the following:

1.  Live Phone and/or In Person class is approximately 4.5 hours. Phone class may be split into two.  We teach 2007-16.  Half Class available after first full class.

2.   Most classes 1 on 1 or 2 students tops. 

3.   The ability to make your own schedule from class to class.

4.   Learn from those from the top-tier of the legal industry who function as coordinators, lead operators help desk and IT personnel.

Invaluable Word Processing Training at a Affordable Price. 

Manhattan location Price is $250 a class.

Phone class is always $175.00.  We accommodate on weekends as well.

Course packages are available at discounted rates!  Click on link for pricing:

http://advanceto.weebly.com/courses.html

LinkedIn Group:  "AdvanceTo Legal and Corporate Word Processing Training Forum" for free job postings, free how-to articles and discussions. This is an invaluable resource!!!

Our Courses Include:

-Homework, Practice & Job Testing

-After Class Coaching

-Resume Review

-Job Placement Assistance and  --

-Test Prep

-Books Authored By Us

Questions?  Just give us a call.

AdvanceTo Corporation

www.AdvanceTo.com 

(888) 422-0692, Ext. 1 or 2

Legal MS Word Training: I want To Update All Of My Cross References! What Are My Options?

I Want To Update All Of My Cross References!  What Are My Options?

Scenario:  Attorney called the WP Center of a major law firm.  She is working on a 300 page document with numerous Cross References.  Her question:  How do I update all of the Cross References at once rather than 1 by 1.  Cross References are field codes just as the TOC, TOA or Index of Terms.   

What are my options to update all of the Cross References as needed?

1.  Go to File, Options, Display, Printing Options-"Update Fields Before Printing".  Using this method automatically updates all fields as you go to print.

2.   If the attorney then says, I want to update them all NOW, not only when I go to print.  In this case select the entire document (Ctrl+A) and press F9. If the update takes too long, you can cancel by pressing Esc. Then, select smaller pieces of the document and use the F9 method.  Note:  The Control A and F9 method will also update your TOC, TOA and Index if you have them in your document.

3.  If they say, I want to update all of the Cross References but I DO NOT want to update the TOC TOA or Index at this time.  In this case, place your cursor PAST the TOC, TOA and Index and highlight from the Main Part of your document to the end.  You may wish to use "F8" (Extended Highlighting) at the starting point followed by "Control End" to quickly highlight a large file.  Tidbit: Extended Highlighting is currently known as "Selection Mode" for 2007-16.

4.  If the attorney does "NOT" wish to update the TOC, TOA or Index of Terms at this point in time, then those fields can be locked by placing your cursor anywhere in the TOC field code for example and using Ctrl+F11.  Note:  You will see no apparent change but if you right click on the field, "Update Field" will be grayed out.

To unlock the field:

A.  Place your cursor within the field.  

B.  Press Ctrl+Shift+F11

If you lock a field, alert the attorney or secretary how to unlock it.  When ready, they can run their TOC, TOA and Index as usual.

Training From An Inside Perspective

www.advanceto.com

My Books: http://lowcostempire.weebly.com/ms-word-business.html

MS Word Legal Training: Very Simple, But You Can Get Momentarily Confused

I like to include these quick fixes because minor problems are amplified when a person is under time constraint, and is having trouble focusing on the actual problem.

So here is the scenario:

Document has a large table mostly consisting of text that extends over 20 pages.  It has a large textual header row.  The Header Row repeats on each page because "Header Row Repeat" has been selected.   

The operator is attempting to edit Header Material and cannot click upon this text to make the edits.  They have already spent much time looking at the table thinking someone has locked that part of the document from being able to be edited.

What actually happened is the following:

1.  The attorney, 10 pages into the paper copy (Hard Copy), made edits to the large repeating  table heading sitting at the top of the table on page 10.  

2.  The operator, being on page 10 of the MS Word document was trying to edit the area that the attorney made edits to no avail.  

3.  The operator was then directed to go back to page 1 of the table and to edit the header from that location.  The hard copy momentarily confused the operator because the attorney did not realize that the repetitive header info is "uneditable" unless of course you go back to Row 1 of the the table where it originated.

4.  The operator went back to row 1 and made the changes then, went back to page 10 and continued on with the edits for the remainder of the document.

Simple, but then again, it is always simple when you have already been there.

Basic-Advanced Legal MS Word Training

Advanceto.com

MS Word Legal Training:Turn Off The Preview If You Wish To See The Whole Style Name:

You will understand the value of this shortly.  It is a common scenario:

For starters, before I format (style) a document, I place myself in "Draft View" which lets me see the Style Tracking paragraph by paragraph on the left side.

I also open the right side style panel (under Home-Styles-Little Box To The Right) and under options (at the bottom of the panel), I ask for All Styles (my particular preference) and ask for Alphabetical as to how the styles are displayed.

So here is the scenario: 

Scenario:  Secretary was asked to use "Signature" style which is generic to the style pallet.  When selected, it places your cursor at 3.0 on the ruler and you can then set up your signature.

1.  The secretary was telling her boss there is no such style and he kept saying yes there is and both were becoming increasingly agitated.  She just kept repeating that she could not find it.

2.  So, when we set up styles and start to use multi-level outlining and other styles, the positioning of your styles will be reflected on your style pallet to the right.  In terms of the Signature style, it comes in at 3.0 on the ruler.  When it is shown on the Pallet it will be barely visible on the extreme right if you have the "Preview" button checked at the bottom of the style pallet.

3.  The secretary not knowing to turn off the Preview selection and not taking the time to expand the size of the style pallet would indeed have trouble initially spotting the signature style.  Once the Preview has been turned off, then all of the available styles will be clearly visible since they will be lined up neatly on the left hand side of the Pallet.

4.  If you like using the Preview, there is nothing to stop you from turning the Preview Function off or on as needed.

5.  Make sure you familiarize yourself with the Style Pallet and Preview Function.

Training from an inside perspective

www.advanceto.com

MS Word Books authored by me:

http://lowcostempire.weebly.com/ms-word-business.html

Learn Legal MS Word - Not Your Typical Watermark

We all know that Watermarks are used to protect the document.  It is used to prevent wholesale copying.  Sometimes, we as the originator of the document, have the need to remove the Watermark.  In a Word Processing setting, we are given many scenarios such as:

 "We need to send this document to another client.  We only have a PDF of the file.  The current document has our watermark that we need to remove."

Scenario:

Attorney comes to the center. He has an Adobe PDF document. The attorney says please remove the Watermark.

You go to Watermark within Adobe Professional but it does not show any file being uploaded to cause the mark. There is also no Text being used within the watermark text "key in" area. So what is going on?

1. The watermark was originally loaded in MS Word.

2. When the PDF was electronically created from the Desktop, the watermark became part of the newly created PDF file. The PDF file of this kind is produced in layers. We can select the watermark layer and delete it on any page if we need to.

3. Go to the first page within the Adobe file that has a watermark you need to delete. Click on an area where you are clicking on the picture of the Watermark. You will see the border of the watermark activate. 

4. Go To Tools, Advanced Editing Functions and choose -Touch-Up Object Tool. If the Watermark border is active then just press delete. If it is not, click on any area of the mark and when you see its border activate press delete.

5. If you accidentally delete the text press Control Z for Undo and try again. 

6. If you cannot seem to click on the mark to activate its border, click on the regular text and tug it to the Left just a bit to expose the watermark. Click on it and press delete. Make sure you shift the text back to the original position.

7. Once you go to Tools, Advanced Editing Functions and choose -Touch-Up Object Tool you can go to the next watermark to be selected and deleted without having to turn on the feature again and again.

8.  To flatten down the Watermark, save the PDF file as JPEGs.  Create a new PDF based on those JPEGs.  Any Watermark will now be part of each page and cannot be removed because the resulting PDF file is no longer in Layers.


Training From An Inside Perspective...

www.advanceto.com

Learn MS Word Legal: Pictures That Become Truncated In A Word Table

To start off, Truncated in this scenario simply means partially cut off or partially visible.

This may not happen a lot but if it should there is a likely culprit and it is easy to fix.

Scenario:

The operator wrote the following:

"A picture I have inserted in a table cell shows only the bottom half. Here As I recall, when this happened once a number of years ago (8 years, maybe?), the solution was to set text wrap to inline. But whenever I try this, that choice is grayed out. If I choose different positioning in the cell (e.g. centered), the picture moves to the center but still only half of it is visible."

He goes on to say the following:

"I've attached a copy of the page. As you can see, the cell is much bigger than the picture, which is, in fact, simply a copy of the little 'arrow' icon in the table just above it."

What happened in this case was the following:

The line spacing associated with "this table" has somehow been changed to "Exactly 14". Most probably, text was copied from a website and that threw the line spacing off. They should have used Paste Special - Unformatted Text which would have stripped the text before it entered the document and whatever was waiting within the table in terms of formatting would take effect when the text was pasted in.

Note: The problem was a vertical cutoff of the display of the picture. If it had been a horizontal cutoff I would have attempted to widen the column width or see if "Automatically Resize To Fit Cell" had been unchecked under Table Properties - Options. Either way to deal with the vertical cutoff issue do the following:

1. In Print Layout View go to the table and click on the target symbol that comes up on the left hand side. That will highlight the entire table.

2. Go to the Page Layout Tab and under "Paragraph" click on the little box to the right and when the dialog opens up change the Line Spacing over to "Single" instead of "Exactly" which should now cause the entire picture to display.

If this should happen to you, you will remember what caused it and this will save you the time of trying to trouble shoot.

Training You Can Make Use of Right Away
www.advanceto.com

Learn Legal MS Word- Adding Attachments To A PDF

Adding Attachments To A PDF

Most people associate PDF documents with starting out in a specific software such as MS Word and/or WorkShare output file, Excel, PowerPoint etc. and then converting those documents over to PDF. Some people like to make a neat package without uploading separate documents.  I have seen it used where the PDF was instructional and then a Merge Letter and the recipient list was attached.

I came across a post where a test was given and the test taker was asked to attach both an MS Word File to a 2 page PDF as well as a .WMV file (Voicemail) file.  They had 10 minutes to complete the task.

1.  You can click on the Attach Icon on the Navigation Pane or 

2.   Go to the Comment Ribbon to attach the file which gives you the ability to place it anywhere in the PDF file along with a visual such as a thumbnail or paper clip.

3.  You may not use this every day but knowing this is possible, adds options that you may not have known about.  The more options we have the more chances we have to solve a problem.

Training From An Inside Perspective

www.advanceto.com

MS Word Legal Training - 2007-16 - Growing Into An Expert Level Secretary or Word Processing Operator

By AdvanceTo Training and Consulting:

We offer Top-Tier Style MS Word Legal Training For Secretaries and Word Processing Level Operators!  

Beginner through advanced training from an inside perspective.  With years of experience as Teachers, Coordinators, Lead Operators and IT Personnel, we bring you to expert level whether you wish to attain a Secretarial or Word Processing Center position. There are few of us that offer this level of training to the public so please continue:  

This level of training has become vital so that you can comfortably be in a position to compete for jobs and successfully take hands-on tests for jobs in both agencies and law firms.  Our students find work in large 24/7 firms down to medium, small and single practitioner sized firms.

Some of the things that set us apart:

1.  Homework follows every class.  These documents are just like the documents you will be working on and TESTING on. You send them to us and we critique them for you.  This vital feedback helps you to grow and it is FREE for our students.

2.  Our students have full access to the LinkedIn site (Listed Below) that is filled to the brim with Top-Tier level scenarios and how-to's.  We have been placing great articles in the group since 2010.  This is FREE for our students.

3.  Before you ever go to an job agency or law firm, you will receive Pre-testing and Timed testing so you comfortably know where you stand.  This is FREE for our students.

4.  We assist with your placement as well.  We know what awaits you at the agencies and you will have that major advantage of being prepped beforehand.

Our students are working!!

We offer weekly the following:

1.  Each Live Phone and/or In Person class is approximately 4.5 hours. Phone class may be split into two.  We teach 2007-16.  Half Class available after first full class.

2.   Most classes 1 on 1 or 2 students tops. 

3.   The ability to make your own schedule from class to class.

4.   For those who select a full package this course will pay for itself MANY times over.  We also allow our students to pay class by class if you opt not to buy a package.

 Manhattan location Price is $250 a class.

Phone class is always $175.00.  

Course packages are available at discounted rates!  Click on link for pricing:

http://advanceto.weebly.com/courses.html

LinkedIn Group:  "AdvanceTo Legal and Corporate Word Processing Training Forum" for job postings, how-to articles and strategy discussions. This is an invaluable resource that only a small percentage of the industry takes advantage of and it is available to you!

Questions?  Just give us a call.

AdvanceTo Corporation

www.AdvanceTo.com 

(888) 422-0692, Ext. 1 or 2

Stripping Direct Character Formatting, Character Styles and Some Considerations:

Stripping Direct Character Formatting, Character Styles and Some Considerations:

This article is about how to deal with the removal of attributes in certain and specific areas of the document.  In our scenario, the document as a whole does not need to be stripped. We will discuss the removal of certain attributes in the text while leaving other areas of direct formatting alone.  Let us explore the use of Control + Space Bar:

1.  The situation:   Throughout the document, there are Bolded, Underscored and Italicized instances of text that are FINE and need to be left alone while other areas need to be removed.  When making use of Control Spacebar, you should not make "wholesale use" of Control Spacebar using Control A.  This will strip all direct formatting off of the text including text that was making use of Character Styles.  

2.  You would want to use the Control Spacebar carefully (highlight particular areas to get rid of unwanted Fonts, Bolding, Italics) so that the Bolding, Underscore and Italic instances that are WANTED by the attorney are not disturbed.  So, you are going to want to go piece by piece for a ATTRIBUTE HEAVY document. 

3.  If you have Character Styles in place, simple modification can remove the attribute in question, but it is still silently applied and can be reapplied through simple modification as needed in a second.  Note: Control Space Bar and Control Shift N will remove the Character Style from the text completely while simple modification of that style will remove the attribute but it will silently still be in place and can easily be turned back on.

4.  Before stripping Direct Formatting or Character Styles from a document, examine the document for uses of direct formatting that the attorney did not want disturbed or removed.  

5.  Finally, before removing anything from a document, make sure you have a full printout of the file showing where every attribute of the document is applied.  If something goes wrong you can recreate the look of the file as to where attributes were used.

www.advanceto.com 

Learn MS Word Legal: Selecting All Pieces Of A Chart To Get The Benefit of Grouping in PowerPoint

In writing this article, I felt that rather than think of this as a trick of the trade as it is, it is actually more of a strategy.

What is this about?

You are working on a chart that was not composed with a "Preset" but one that you have placed together from scratch.  At the moment, this PowerPoint chart is composed of independent pieces namely boxes, lines, arrows etc.

The chart is presently off center and it is obscuring Footer material on the Slide. It has to be moved more towards the center and moved up and away from the Footer material.

1.  If I click on 1 of the shapes and follow that with Control A, I can grab (select) all of the Shapes at once instead of selecting them 1 by 1.

2.  Doing so, will also select the shapes that control the separate pieces of the footer so since I do not want to affect the Footer related pieces, "Shift Click" on those Footer related pieces to De-Select them.

3.  Normally, one would want to go to Drawing Tools, Format and select Group and when the Chart is Grouped, it can then be manipulated as one solid piece.

4.  This is the main point:  if you are still working on the chart and don't want it to be Grouped at this point, you can simply select all the pieces as stated in 1 and 2 above, and tug it where you want or use your Control + North, South, East and West Control Keys to move the chart as needed in a more precise way.  It will still respond as 1 solid piece and after you have re-positioned the chart, you can go about your business without having to Ungroup it in order to deal with each individual piece as needed.

Just a little "piece" of knowledge that gives you a bit more insight when working with PowerPoint charts.

MS Word 2007-16 Legal Training

www.advanceto.com

MS Word 2007-16 Legal Secretarial and WP Training

Basic through Advanced Legal 

MS Word 2007-16 training

Phone and/or our location.  Learn a valuable skill that will lead to a job in the legal industry.

Our students our working...

We are one of a very few that offer training and help with placement for the top tier of the legal industry.  If you can work on this level you can work anywhere in legal.  This is high level training.  If you go through our program you will be in position to comfortably pass Job Agency and Legal Firm Hands-On tests.

Learn from those who work in the industry.

Classes on office automation, styles, multi-level outlines, Litigation and Corporate.

All classes average 4.5-5 hours.  1/2 class also available after first full class. Homework assignments follow every class.

-Legal Test Prep job agency class for MS Word also available.  Know what awaits you.

-Specialty Classes on the merge function and fillable forms for law firms or small business.

-MS Word legal test development for employment agencies and law firms as well.

-Candidate assessment for agencies and law firms.

-Books on using a DMS in law firms

-Books on using black lining software in law firms.

-Most classes can be done by phone or Internet.

Thorough and affordable.  If you go class by class: In person class $250.00.  Phone class is 175.00. Visit our site for course packages.

http://www.advanceto.com (Book Classes)

AdvanceTo Legal Training

888-422-0692

Extension 2

www.advanceto.com

Join us on LinkedIn under the group:

"AdvanceTo Legal and Corporate Word Processing Forum" - This group works as an amazing supplement to our courses and it is maintained by us to ensure that the material increases the awareness of our students beyond our classes.