MS Word Legal: Making Comments Anonymous

Again this does not happen every day, but it is requested here and there. That is to say, the request that the Comments made in the document are just comments without knowing who exactly made the comment. So, the question becomes how do we leave the comments in place but make them anonymous? 1. Review Tab: As you know you go to your review tab to insert your comments. Once the comments are in, make sure that you have saved the document. Follow these steps: Open a document that has been saved with the comments that you want to make anonymous. Go To File, Info, Check for Issues, Inspect Document. Make sure Document Properties and Personal Information is checked. Click Inspect. Click "Remove All" next to Document Properties and Personal Information once the Inspection has been done. Click Reinspect, and then save the document and close the file. Now go back in and look at the comments within your file. The individual who created the comments should no longer be listed. Instead, you will see Comments that are named A1, A2 etc. Note: Important Do not click Remove All next to Comments, Revisions, Versions, and Annotations, which will permanently delete all of the comments from the document. When you reopen the document, all comments that appear in the document will appear without names or initials. This request might come up here and there but...you will know how to go about it. Training From An Inside Perspective www.advanceto.com

MS Word Legal: If More Than One Page In Your TOC, TOA and Index Do The Following:

We are talking about the TOC, TOA and Index of Terms. On short documents, the Table of Contents, Table of Authorities and Index of Terms can be separated by a page break. The Table of Contents heading and the other headings are centered horizontally on the actual page not in the Header. The page numbering type is i, ii, ii, Here is the Set-Up. Table of Contents ------Page Break Table of Authorities ------Page Break Index of Terms ------Section Break First Page of the Main Part of the Document For long documents, you just might have TOC's, TOA's etc. that exceed one page and you need to deal with them differently: 1. For a TOC, TOA or Index of Terms that exceeds more than one page then it should have its own Section Break. 2. In the first page header of the TOC for example do the following: 3. Go into the header and type Table of Contents and Page underneath to the extreme right as usual. 4. On the second page header of the TOC page Center and type in: Table of Contents (continued) 5. Do the same routine for the TOA and Index "if" needed. 6. Make sure you remember to turn off "Link To Previous" on all Headers in the document as you set these up so that your Headings don't jump into sections that were NOT meant to have those headings. Training From An Inside Perspective www.advanceto.com MS Word Books www.awarenessexplosion.com www.lowcostempire.com

MS Word Legal Training Series: Turn Off The Preview If You Wish To See The Entire Style Name:

Turn Off The Preview If You Wish To See The Entire Style Name: You will understand the value of this shortly. It is a common scenario: For starters, before I format (style) a document, I place myself in "Draft View" which lets me see the Style Tracking paragraph by paragraph on the left side. I also open the right side style panel (under Home-Styles-Little Box To The Right) and under options (at the bottom of the panel), I ask for All Styles (my particular preference) and ask for Alphabetical as to how the styles are displayed. So here is the scenario: Scenario: Secretary was asked to use "Signature" style which is generic to the style pallet. When selected, it places your cursor at 3.0 on the ruler and you can then set up your signature. 1. The secretary was telling her boss there is no such style and he kept saying yes there is and both were becoming frustrated. She just kept repeating that she could not find it. 2. So, when we set up styles and start to use multi-level outlining and other styles, the positioning of your styles will be reflected on your style pallet to the right. In terms of the Signature style, it comes in at 3.0 on the ruler. When it is shown on the Pallet it will be barely visible on the extreme right if you have the "Preview" button checked at the bottom of the style pallet. 3. The secretary not knowing to turn off the Preview selection and not taking the time to expand the size of the style pallet would indeed have trouble initially spotting the signature style. Once the Preview has been turned off (check removed), then all of the available styles will be clearly visible since they will be lined up neatly on the left hand side of the Pallet. 4. If you like using the Preview, there is nothing to stop you from turning the Preview Function off or on as needed! 5. Make sure you familiarize yourself with the Style Pallet and Preview Function. Training from an inside perspective www.advanceto.com

Top-Tier Style MS Word Legal: Having Total Control Over Your Search and Replace Function

Having Total Control Over Your Search and Replace Function A great feature that can do some damage. By Louis Ellman What is this about? Sometimes, we want to use search and replace to take care of something that may not be for the entire document but for a selected (highlighted) portion of text. For instance: 1. You have 10 lines in a particular paragraph with a of (I), (ll), (lll) type numbering system throughout the 10 lines of the paragraph and you want to quickly protect that particular paragraph with non breaking space (Hard Space) after each closed parenthesis so that the numbers do not separate from the word that follows. 2. Another example would be multiple areas in a document that have inside addresses, multiple line letterheads or multiple line Titles where you want to make use of soft returns instead of hard returns. 3. Finally, you have an area of text that says "for a period of 20 days" numerous times in a particular paragraph and you need to switch that over to 25 days for just that particular paragraph. How Do We Better Control Our Global Replace Items? Highlight the area of text that we wish to affect with our global replace. Use the Control H shortcut to bring up your Find and Replace Dialog Box. 1. When you run the global replace, it will do the replace on the text you "highlighted" and give you a message that it has made X number of replaces and asks if you wish to continue for the remainder of the document and to that you say "NO" 2. Not paying attention and making a minor error and you saying YES, can possibly do a lot of damage to a large document and you May Not Even Notice. Meanwhile, that minor error has replicated hundreds of times. You then save the document and send it to the attorney with hundreds of errors. 3. If it were a small document, you most probably would notice a repetitive error and take action to "Undo" the problem. In a large document, this type of error could be replicated 100's of times and barely noticed. For instance, every instance of "it" was replaced with it's which is fine but every word with the letters "it" now has it's such as Bit's, Reit'serated and on and on. 4. In sum, when you run a global replace that involves highlighting a selected portion be alert, run the global and say NO to continuing. Selecting a targeted area of text gives YOU control when running the global replace function. It also will prevent a document wide error. One of the few teaching Top-Tier Legal www.advanceto.com

Learn MS Word Legal: The Difference Between Defined Terms and Definitions

This article will clarify the difference between ("Defined Terms") and the "Definitions" section of an Agreement or other similar document. As To Defined Terms. ("Defined Terms") 1. The Index of Defined Terms always sits after the Table of Authorities (if you have one) or after the Table of Contents if you do not have a Table of Authorities in a particular document. 2. Defined terms are designed to allow the author of a document to refer to a company, entity, individual, etc. in a shortened manner. So, if we have for example The New York Board of Education referred to numerous times throughout the document, you would most probably see this organization name defined in the following way: The New York Board of Education ("NYBOE"). Once the entity has been defined after the first use of the full entity name, you can then refer to that entity with the shortened term "NYBOE" for the remainder of the document. 3. When the defined terms are marked (References Tab) and an Index of Defined Terms is generated, the reader then has a list of all the terms in the document that were defined and the page number showing where the full version of the term was mentioned. The Definitions Section: 1. This usually comes in as one of the first sections of the document. Depending on the size and complexity of the document, you can have a short or a substantial Definitions section. A typical Definition: The Bank. For the purposes of this document, the term Bank will refer specially to Barclay's Bank of London. 1. The key words above are "For the purposes of this document"... 2. The definitions clarify the use of a particular term within the context of the current document. Outside of the document that same term can have a wholly different meaning. 3. Unlike the ("Defined Term") no need to mark or generate anything. Definitions just serve to clarify the meaning of a term within the context of the current document. Training From An Inside Perspective www.advanceto.com www.awarenessexplosion.com and www.lowcostempire.com for MS Word related books.

MS Word Legal Training: Document Compare Vs. Track Changes - There is a Difference

Let's first talk about Document Compare. Under the Review Tab: (Document Compare). In this instance, we are comparing two separate versions of a document whereby additions should be displayed as double underscore and deletions should be displayed as overstrike text. The comparison shows the progress between the two documents. On a document comparison, everything should be in black text. It is important to note that many document comparisons are saved as PDF files and sent to the attorney or client along with the most current "Clean" version of the file. Clean, simply refers to the MS Word document that the recent round of edits were done in. Let's talk about Track Changes: When Track Changes are on, either an attorney will ask that we leave it on and do the proposed edits or we switch the view over to "Final" that leaves the function on but does not show the Track Changes which can be a diversion while you are doing your edits. Sometimes we are asked to "Accept All Changes" and turn off the function altogether. Track Changes unlike a document comparison, shows an immediate black line of the changes in real time as you type your additions and deletions and is occurring within the "current open document" rather than comparing two separate documents as in a Document Comparison. Traditional colors for Track Changes are Blue for the Additions which are Double Underlined and Red with Overstrike for the deletions. You can print the track changes by either switching over to Final Showing Mark-Up and going to print or leaving the document in Final which hides the black line and then going to File, Print, Settings, Print All Pages and choose "Print Mark-up.". Note: Under "Change Tracking Options" is where you can affect the color of the additions and deletions as well as how the additions and deletions will be displayed. Training From An Inside Perspective www.advanceto.com

If You Like My Posts On MS Word Imagine What We Can Accomplish in 1-3-5 hours?

Whether you are on LinkedIn and visit "AdvanceTo Legal and Corporate Word Processing Training Forum" or my other blog feeds "Legal Test Ready" under Tumblr, Facebook and Twitter, then you know at this point that what I offer is unique in terms of high level training that you can make use of right away. My methods are geared towards beginners which results in those individuals knowing MS Word at an expert level when done. I also teach from beginner-advanced on a regular basis. Some of you are working at legal and other corporate firms where your generic MS Word skills have suffered due to 3rd party software while others are looking for work but are having a hard time because you lack the level of generic MS Word knowledge that is necessary to pass job agency and law firm tests. And still, other situations where you have a job but even with 3rd party software etc. you have gaps in your knowledge that slows you down during the course of your day. I am here to help no matter what your situation or level. Check out www.advanceto.com for general pricing of our course offerings. http://advanceto.weebly.com/courses.html Check out http://lowcostempire.weebly.com/ms-word-business.html and www.awarenessexplosion.com for my books on MS Word that I am offering. My books read like a seminar and you learn a ton from each. We teach in person and by phone for the general public and we also teach on-site as well in order to help get entire staffs upgraded comfortably. Give us a call or email us. 888-422-0692 Ext. 1 or 2 Louis@advanceto.com

Learn MS Word Legal: Problem In Document Hiding In Plain Sight

As in many articles that I have authored, here is another scenario you would like to have been exposed to before it happens in a live situation. Scenario: My student has a test at an employment agency for a Word Processing Operator position. She works on an older MAC using MS Word 2010 at home which doesn't allow her to do the Style Separator feature. So, she resorts to using the old "Hidden Paragraph" method in order to be able to run a TOC without the entire Body Text Portion of the Heading 2 paragraph ending up in the TOC. 1. In this same document, she needs to mark the document for Index of Terms, Table of Authorities and Cross References. 2. Upon highlighting her 1st "Defined Term" the area in the Dialog box that allows one to complete the marking process was Grayed Out. The same situation occurred when attempting to mark a Table of Authority Entry and a Cross Reference Entry. 3. Looking at the Body Text Portion of her Heading 2 Paragraph, she had properly named it "Remainder of Para" which served to disassociate the Body Text Portion of the Heading 2 paragraph ensuring her TOC would run properly. 4. What I did notice was on that Body Text Paragraph, it had the Tell Tale Dotted Line under the entire length of the paragraph. This means that the paragraph has the "Hidden" attribute within the makeup of the style itself. I know it is in the style simply because ALL of the Heading 2 body text portions have the dotted lines and not just ONE occurrence. 5. Modifying the style and removing "Hidden" under Font, solves the problem of not allowing one the ability to mark the Index of Terms, TOA and Cross References. 6. Using the old Hidden Method in place of the Style Separator requires that you only mark the paragraph symbol that follows the Heading 2 "heading text" as "Hidden" . Yes, you place a Hard Return after your Heading 2 Heading Text and apply the Hidden Attribute to it. Training You Can Make Use of Right Away www.advanceto.com

Learn MS Word Legal: Omitting The Dotted Leader and Page Number from Heading 1 of your TOC.

This scenario is for a Centered Level TOC 1 without the dotted leader and page number. This makes use of what is called Switches within the TOC Field Code. Without getting deep into the use of switches, this short article will give you the info you need if you are asked to omit the dotted leader and page number from the first level of your TOC (Heading 1). In this scenario, the TOC is usually centered but it can be left aligned as well. So, here we go: 1. The first thing to do in order to change the TOC so Level 1 comes in without the Dotted Leader and Page Number is to Modify TOC 1 and make it centered. If the hard copy is not centered then go right to Step 2. 2. Collapse the TOC into a Field Code by doing Shift F9. You may want to first highlight the entire field code of the TOC. Shift F9 also toggles the TOC back to its full form. Note: Sometimes you do Shift F9 and only 1 line of the TOC collapses into a Field Code. If this occurs, highlight the entire Field Code then do Shift F9 and the entire TOC becomes 1 field code which is what you want. 3. When you collapse down the TOC into a Field Code, replace the current Field Code Contents with what you see below. Type in EXACTLY what you see below into your current Field Code. { TOC \o “1-2” \n 1-1 } 4. Uncollapse the Field Code (Shift F9) and Rerun your TOC and the Dotted Leader and Page Number will be gone for your first level of the TOC. Training From An Inside Perspective www.advanceto.com

MS Word Legal Training: The Status Bar: Section, Page Number and Formatted Page Number

This particular issue comes up at work and with each new student I come across. The issue is the important distinction between Page Number and Formatted Page Number. On the bottom of your screen, you have a Status Bar which shows items such as Section, Page Number, Formatted Page Number, Word Count etc. When you right click on the Status Bar, you place a check next to those categories that you want to have displayed at the bottom of your screen. For me, Section, Page Number and Formatted Page Number are essential. 1. Section: If I am working in a document with multiple sections, I want the ability to know at a glance, where my cursor is. This is important for changing numbering formats, the layout of a page (Portrait/Landscape) printing a particular section and other section related items where knowing where the cursor is important. 2. Page Number: I have a 50 page document. I am on page 10. At a glance, I want to know how large the document is and what page within the overall file is my cursor presently situated in. 3. Formatted Page Number: I have a 50 page document, I am on page 6 and it is been set to read Page 2 at the bottom of the page. How so? Here is the scenario as to how we get page 6 of the document to read Formatted as "2". Page 1 of Document - Cover Page 2 of Document - Table of Contents Page 3 of Document - Table of Authorities Page 4 of Document - Index of Terms Page 5 of Document - First page of the main part of the document. Page 6 of Document - Second page of the main part of the document Formatted to be numbered as "2" on the bottom of the page. Each time you sit down at a different work station other than your own, check your Status Bar and as a general rule, check your Status Bar each time you start a new document. www.advanceto.com

Learn MS Word Legal: Once The Second Page of a Section is in place you are set...

This subject comes up more than people realize. It involves knowing when the pieces of a particular Section are in place and understanding what determines how the Sections work when using Different First Page. 1. I like to go through a routine with my students whereby I make sure that under the "Layout" tab under Page Set-Up and Layout that "Section Start" says "New Page" and "Different First Page" is checked. At the bottom of the Dialog box it should say "Apply To Whole Document". Doing this from the beginning ensures that you have "Different First Page" ready to use anywhere necessary in the document. 2. A good rule to remember: "Once you set the second page of a particular Section, you are then set for the remainder of that Section whether it goes on for the next 10 pages or if it goes on for the next 100 pages". 3. In terms of page numbers, once you bring in the number on the second page of a Section such as "ii" for your TOC, TOA or Index of Terms then the remainder of the Section devoted to the romanette numbering will automatically keep tallying page after page. 4. Same goes for the Main part of the document whereby we set the numbering on page one of the Main Section but we do not bring the numbering in until the bottom of page 2 of that Section and it comes in as "2". You are then set with the numbering for the remainder of the Section no matter how long . Finally, if you have on the first page of a Section the word Confidential sitting in the Header, and do not wish to continue the word Confidential from page 2 of that Section forward then do the following: On the second page Header of that Section turn off "Link To Previous" and remove the word Confidential. For the remainder of that Section (page 2 forward) you will no longer see "Confidential" in the Header. The use of "Different First Page" and knowing how Sections work makes your day a lot easier. Training From An Inside Perspective www.advanceto.com

MS Word Legal Trainng: At The Time It Was Not Funny - It Is Now

Maybe this happens once every few years but it does happen and you should be aware of the quick fix. Scenario: I am on a weekend shift almost at the end of a brutally long day. One of the operators is working on a file using Style Separator, She was putting in the Style Separator using the usual control keys Control + Alt + Enter. Well, she must have taken her eye off the keyboard because the next second her screen flipped totally upside down. I have seen a lot but that problem at the end of the day was enough. Her screen is upside down and I don't have a clue. She bailed out of the document and I finished the job. So, the culprit was Control Alt Down Arrow (directional key). Read the short article for the quick fix and file this under rare but it happens... Try the shortcut keys (Intel).Some graphics card adapters support shortcuts to change the display orientation. You can use these shortcuts to quickly switch between orientation modes. These shortcuts are most likely to work if you are using an Intel integrated graphics adapter. For many users of Nvidia or AMD cards, these shortcuts will not work. Ctrl+Alt+↓ - Flip the screen upside down. Ctrl+Alt+→ - Rotate the screen 90° to the right. Ctrl+Alt+← - Rotate the screen 90° to the left. Ctrl+Alt+↑ - Return the screen to the standard landscape orientation. Basic-Advanced MS Word Legal Training www.advanceto.com

MS Word Legal Training- Adding The Style Separator Icon To Your Quick Access Toolbar

Adding The Style Separator Icon To Your Quick Access Toolbar Just a quick reminder of just what is a Style Separator for those who do not use it often: In many documents that use Multi Level Outlining, the headings are by themselves and are not part of a regular paragraph. Sometimes, they do share the paragraph and when they do, the majority of the time it is the second level (Heading 2). It would look something like this: Section 1.1 Provisions of the Contract. Remaining Body Text. Remaining Body Text. Remaining Body Text. Remaining Body Text. When the Heading 2 shares the paragraph, if we do not put in the Style Separator after the heading material, when we run the Table of Contents it will bring in the entire paragraph into the TOC. The keyboard shortcut that brings forth the Style Separator is Control + Alt + Enter The Style Separator Icon is not always available on a particular workstation and ... if one does not know the short cut keys to produce the style separator or if for some reason the control keys are not working to produce the Style Separator you can waste a lot of time until you get the info. If you are taking a test at an agency or law firm, this can be a problem since not knowing the shortcut keys and not having the icon available would result in you losing unnecessary points since you could not perform a major task. So, how do we add the Style Separator to your Quick Access Tool Bar ? 1. Right click at the top of your screen and choose Customize Quick Access Toolbar. Your Quick Access Tool Bar has items in it such as Save, Undo, Redo, Open. 2. After you right click at the top of your screen the Word Options Menu opens up. 3. You will see "Popular Commands" when it first opens. Choose "All Commands". Look for "Style Separator". Note: In 2003 it used to be "Insert Style Separator". Click the "Add" Button after selecting Style Separator . The Style Separator selection will now appear in your Quick Access Toolbar. 4. The Style Separator (which appears as a small double paragraph symbol) will now be ready for use. Basic - Advanced Legal Training www.advanceto.com

AdvanceTo Legal MS Word Training: Totally Underused -- Amazingly Valuable - The Organizer

While this short write-up will talk about the Organizer, I want to discuss why you would need to use it. Depending on the type of firm and how tight the control, you may be able to develop a template. maybe not, encouraged to create styles as needed, discouraged from making additional styles. Whatever the situation, as long as you can get to the organizer you can shortcut a lot of the grunt work as per creating styles that fit a particular document type. I recently had to reformat a set of documents that only slightly differed but in terms of formatting, they were essentially the same. So I have four things that I could do as it relates to grabbing a set of styles. 1. I could use Control Shift C and Control Shift V to Copy a style from one document to another one by one. 2. I could create a template and have all of these pre-made styles ready but I may not be willing to yank the text out of the existing document and into the template. 3. I could add all of these helpful styles into the Normal DotM file but depending on where you work they may not want the Normal Dot modified (added to or taken from) 4. Finally, I could open the Organizer, and on the left side have open the document that needs the styles and on the right side, have open the document that contains all of the great styles that you put together for a particular document type. Copy them over to the left side and you are good to go. So, how do we get to the Organizer? 1. Go To The Home Tab. 2. Turn on your right side Style Panel 3. Go To The Bottom and choose "Manage Styles" 4. Choose "Import/Export. 5. Your Organizer will come up initially showing the Normal.dotM file. 6. Open up the desired file instead of the Normal.dotM and proceed to copy what you need over to the left side. 7. Take Note! To Get To The Organizer From The Left Side Tracking Panel: You can, in Draft View, Double Click on any Style in the Left Side Style Tracking Panel which opens the Dialog Box for Style Modification, but on the bottom left of the Dialog Box, you will see the Organizer button. This is a feature you should know about and all of the advantages this gives you in terms of not having to reinvent the wheel over and over again. Top-Tier Style Legal MS Word Training. Our Training Gets You In The Door... www.advanceto.com

Learn Legal MS Word 2007-16 For Secretaries and Word Processing Operators....

What Does AdvanceTo Contribute in Their Unique MS Word Training Program? Pricing: Invaluable Training at a Affordable Price. $175.00 for phone class . Manhattan location $250.00 per class. In person or by phone or Internet. Classes are 4.5 hours plus homework included. Resume assistance, placement assistance - Test Preparation 1. AdvanceTo training reflects top-tier Law Firm methods of operation and strategy. This training can be used for both legal and non-legal environments. Those using these methods in a non-legal environment are much more efficient and knowledgeable than their corporate counterparts. 2. AdvanceTo uses strategy and judgment when teaching how to automate a legal document. There is much discussion on decision making and why we do something opposed to just going to menus. 3. We not only teach the MS Word Excel and Power Point software, but we also teach many aspects of the different parts of legal documents, the vocabulary associated with the documents and the significance of each separate piece of the legal document. You will have a comfortable working vocabulary when you are done. 4. Our library of homework assignments is second to none and are essential in reaching a high level of proficiency in the shortest period of time. And best of all, they are free and included in your course. Our test taking preparation classes make sure that you will be able to show your talent instead of feeling overwhelmed by a job agency MS Word test. 5. We do not hold back any knowledge and freely share those methods, scenarios, tricks and tips that we have accumulated from our many years in this business as teachers and our vast experience working in the field as Coordinators, Lead Operators, Help Desk and IT Personnel. We take part in updating your Resume and with placement assistance. Go to advanceto.com and click on the "Training" button today! We do in-person and phone classes. An affordable way to get invaluable training. Agency Test Prep for Hands On Testing as well. On LinkedIn: Greatly add to your knowledge base: join "AdvanceTo Legal and Corporate Word Processing Training Forum" amazing articles, tips and tricks. 888-422-0692 Ext. 1 and 2 Louis@advanceto.com students@advanceto.com www.advanceto.com

Learn Legal: I Want My "Style" Box Back...

That was the simple request that the Operator made. I want my "Style" box back. Not understanding what she meant right off the bat, I asked a series of questions: 1. Are you talking about your "Style Area Pane" (Draft View) under Format Options, Advanced that Tracks each applied style? The answer was no. 2. Are you talking about your right side Style Pallet that you turn on under the Home Tab and Styles. The answer was no. 3. Are you talking about the Apply Styles Toolbar (Control Shift S) which shows you the style your cursor is presently on. The answer again was no. Your Gallery? No, no, no 4. It always sits in my Quick Access Toolbar and now it is gone. She is referring to the "Style" box. Your Quick Access Toolbar contains things such as Save, Undo, Redo etc. To turn on the "Style" box, do the following: 5. Go to File, Options, Quick Access Toolbar and on the left side choose "All Commands". Look for the command that says "Style". 6. Choose "Style" and Add it to the list on the right side. When you exit back to the regular screen, you will now see your "Style Box" sitting in your Quick Access Toolbar. 7. The style box is a very useful tool to let you know the Style name of the text that your cursor is presently on. Check it out or install it to your Quick Access Toolbar. This holdover from MS Word 2003 is still very useful. Training From An Inside Perspective www.advanceto.com

MS Word Legal Training: Using "Recolor" In Picture Tools To Create A Mood...

Scenario: Either we have a text box with bulleted text and a photo serving as a background or two side by side text boxes with bulleted text and a photo in each box serving as a background. 1. First, just to note: If you need to move both boxes simultaneously because you want to move them up or down or left or right then select 1 box then "Shift Click" on the other box to select both and move them as one solid block by the use of Control North, South, East and West. 2. Now back to colorization. In your text boxes, you should already have your text in each box as well as your photo which is serving as a background behind the text. When you bring in your photos, make a decision on the level of transparency as to how much you wish to lighten up the photo serving as a background 3. Look for "Color" under Picture Tools on the left side of the Ribbon. Under Recolor, you will see Orange, Teal, Green, Blue and Red Tints to overlay the entire Text Box meaning both the text and the underlying photo acting as a background. Use the tint colors to change the mood of the Text Box. Once you decide on a particular tint color readjust your text and bullet colors to accommodate the tint color you chose for that Text Box. The tints create some nice effects to help enhance the look of the text boxes and they should be explored. Within that same Ribbon, you can also select greyscale which makes the Text Box look like a black and white photo for a newspaper like effect. Play with these menus and you will quickly become comfortable with them. Training From An Inside Perspective www.advanceto.com

Learning MS Word The Right Way: When Applying Styles - Place The Style You Are Applying Most On The Clipboard....

Scenario: Styles are applied to a large file. You have Heading Styles for the Multilevel Outline, Body Text Styles for the non-numbered paragraphs, and a Style Separator scenario whereby the text to the right of the Style Separator uses a Body Text type style to disassociate the remaining Body Text from the Heading 2 text that sits before the Style Separator. When putting together an involved document, you don't want to have to go up and down the right side style pallet looking for each needed style. That eats up a lot of time and results in a lot of unnecessary movement. Instead, we use a combination of things in order to smooth out the process of applying styles. Back to your Style Separator Example: 1. You have the right side palette open where you are staring at Heading 2. 2. After we bring in the first instance of the Body Text style that is applied after the Style Separator, we can place the formatting of that style we will use again and again on your "clip board" by the use of Control Shift C. This style will now be available all day as needed on your clipboard until of course you establish a new Control Shift C. 3. The sequence then becomes apply the Heading 2 Style to the text that shares the paragraph. Heading 2 and its attributes come in. 4. Apply the Style Separator (Control Alt Enter) and your cursor will be sitting to the right of the Style Separator. 5. Use Control Shift V to paste the formatting of the body text style you placed on the clipboard that disassociates the Body Text from the Heading 2 text. 6. This method will help to cut down on much of the movement associated with applying styles. The use of the Control Shift V is more efficient than using the Paint Brush. FYI: Control Shift C and Control Shift V is the key combination for the Paint Brush. 7. Placing your most used style on the clipboard for your editing session will make the process of applying styles a lot easier. Training From An Inside Perspective We routinely and thoroughly go over Style Separator scenarios, Multilevel Outlines, Cross References, TOC, TOA, Index Of Terms, Strategy and so much more! One Of The Very Few That Teach Top Tier Legal! www.advanceto.com What to Expect on an Agency or Law Firm MS Word Hands On Test. Get The Inside Track Before You Test The Book is presently on Kindle https://www.amazon.com/What-Expect-Agency-Firm-Word-ebook/dp/B00ZIMEC18/ref=sr_1_fkmr0_1?ie=UTF8&qid=1434117764&sr=8-1-fkmr0&keywords=What+to+expect+on+an+agency+or+lawfirm+ms+word+test For 198 MS Word Scenarios and Solutions and Strategy Session Teacher Connected Books go to www.awarenessexplosion.com

MS Word Legal Training 2007-16. What If?

- You could receive basic-advanced top-tier style legal training at an affordable price from those who have spent thousands of hours on all shifts in top-tier firms. - You could have 24/7 access to a LinkedIn repository of scenarios and procedures for top-tier law firms going back 7 years and hundreds of articles! - The opportunity to work on document after document from the corporate and litigation legal sector - The opportunity to schedule each class at your convenience when you are ready - The ability to go through invaluable test prep and, - Placement assistance from us concerning recommending you for testing to agencies we deal with on a long term basis. This does exist. This is what we offer at AdvanceTo Training. We offer weekly the following: 1. Live Phone and/or In Person class is approximately 4.5 hours. Phone class may be split into two. We teach 2007-16. Half Class available after first full class. 2. Most classes 1 on 1 or 2 students tops. 3. The ability to make your own schedule from class to class. 4. Learn from those from the top-tier of the legal industry who function as coordinators, lead operators help desk and IT personnel. $250..00 for in person class. Phone class is always $175.00. And, you can be anywhere.. We also do in person corporate training! Course packages are available at discounted rates! Click on link for pricing: http://advanceto.weebly.com/courses.html LinkedIn Group: "AdvanceTo Legal and Corporate Word Processing Training Forum" Our Courses Include: -Homework, Practice & Job Testing -After Class Coaching -Resume Review -Job Placement Assistance and -- -Test Prep -Books Authored By Us Questions? Just give us a call. AdvanceTo Corporation www.AdvanceTo.com (888) 422-0692, Ext. 1 or 2 https://youtu.be/VDXsjrm6QSA

ABOUT TO TAKE A HANDS ON MS WORD JOB AGENCY TEST? DON'T DO IT ALONE!

ABOUT TO TAKE A HANDS ON MS WORD JOB AGENCY TEST? DON'T DO IT ALONE! We offer a 4.5 hour MS Word test strategy class which includes the following: One-on-One or in a group in person or remote via internet or telephone. In order to get the greatest benefit from this unique course, you should be already "comfortable" with Creating Styles and Multi-Level numbering. The person who will truly benefit is the person who is simply missing procedure or particular pieces of the puzzle. This course will clarify all of these issues since we will go over each part of a typical agency test thoroughly. This is the same course that we would teach when we do this for employment agencies. 1.​What do I do first? 2.​Learn the strategy for any hands on test. 3.​Fill any holes in your knowledge base. Styling, outlining and generating any and all references. 4.​Includes additional practice testing and material. 5.​Our practice tests are a great indicator as to how you will do. These can be timed or not timed. 6.​Get scores and valuable test feedback. 7.​Be prepared, vastly increase your chance for success. Work on tests that will unfold just as the agency tests do. Take action today! $250 Manhattan Location in person or 175.00 phone class. Call us at 888-422-0692 Ext. 1 or 2 We also offer half class test review $99.00 phone class. As always we offer placement assistance. Call us at 888-422-0692 Ext. 1 or 2 @@@@@@@@@@@@@ For those of you that wish to prepare on your own we have the new book: What to Expect on an Agency or Law Firm MS Word Hands On Test. Get The Inside Track Before You Test I will alert you in this book just like I do for my students who are ready to take their MS Word Hands-On Test but first want the insight and inside track as to what they will be facing. It is to your advantage to know what items and procedures are going to be asked of you before you go for testing. This will impact your chances to pass your test and become one of those considered for jobs as temporary and permanent secretaries and word processing operators. This book also serves to alert you as to those subjects and procedures that you may not have solid in your current skill set. We fill in those gaps for our students on a weekly basis. For those of you who are working in firms where you are using third party software and your generic MS Word skills have become rusty, you may also want to examine this book and get up to speed so that your skill set is always up to date. The Book is presently on Kindle https://www.amazon.com/What-Expect-Agency-Firm-Word-ebook/dp/B00ZIMEC18/ref=sr_1_fkmr0_1?ie=UTF8&qid=1434117764&sr=8-1-fkmr0&keywords=What+to+expect+on+an+agency+or+lawfirm+ms+word+test For those of you that need training from Basic - Advanced we train from an inside perspective and have decades of experience as trainers, coordinators, lead operators and IT personnel. This is a unique set of classes designed to get you into the top-tier of the industry. www.advanceto.com

MS Word Legal: Some Of My Table Of Contents Entries are Capitalized and Some Are Not

This article will help to remove some of the mystery as to inconsistency when it comes to the look of the TOC. Some Rules: If areas of the RAW text (the original document text) is in UPPERCASE, and you leave it in UPPERCASE, then no matter what you do in your Heading Styles will still result in your TOC entries coming in as Uppercase. So, the usual routine is to (1) take UPPER CASE RAW Text and make it Initial Cap (Initial Cap MS Word 2003, Capitalize Each Word 2007-16). (2) Then, we build UPPERCASE into the Heading Styles that need it. When we do so, we get UPPERCASE within the document but NOT in the Table of Contents. Character Styles also will find their way into your TOC so if you use a Character Style on text that will be part of your TOC entries such as Bold, Underscore, ALL CAPS, SMALL CAPS, those attributes will be transferred to the TOC so think twice. So the original question was: How do I correct a Table of Contents that has a mixture of UPPER CASE and Initial Caps entries. 1. Most TOC's are using Initial Caps. Go into the document and find the first Heading that was inadvertently carried over to the TOC in ALL CAPS. 2. Strip off the Heading Style (Control Shift N). 3. The RAW text will now be exposed. Change it to "Capitalize Each Word". 4. Reapply the Heading Style. 5. Re-Run your TOC after you have attended to all of the inadvertent UPPERCASE ENTRIES and the changes will take effect. Training from an inside perspective... www.advanceto.com https://youtu.be/VDXsjrm6QSA

Learn MS Word Legal: Audio Tools - Fade In and Fade Out - A Nice Touch For Your Powerpoint Presentations

1. When adding music to your PowerPoint Presentation, Fade In and Fade Out can be an effective way to introduce the background music and tastefully fade it out at the end of the Presentation. 2. Most of the time, the music starts on the initial screen of the file so go to your initial screen when you insert in your audio file. Once your audio file is loaded, click on the speaker icon which will expose the Audio Tools (Format/Playback). Using the Animation Pane make sure you move the audio file to the top of the Animation Pane for that slide. This will ensure that your selected piece of music starts to play once the first slide comes into view. Under the "Playback Tab", make sure you set the music piece to start "Automatically" opposed to "On Click". 3. As to the use of Fade In and Fade Out, play with the timing of how many seconds at the beginning of the audio you set it to go to the full set volume. So, maybe you try a Fade In of 7-8 seconds and see if that is a smooth introduction of the piece. Same thing with the fade out. Think like someone producing a record. 4. You should know that Fade In and Fade Out works great on full audio pieces. It sounds awkward when used on short Music Loops. When used on Loops, it has the effect of being distracting since the Fade In and Out effect keeps kicking in every 30 seconds or so and it has the effect of sounding like a bad or old audio tape going in and out. Experiment with Fade In Fade Out. You can go to Google and search for free downloads for music and play with them so you become comfortable with the process. Training From An Inside Perspective www.advanceto.com

MS Word Legal Training - X Marks The Spot

X Marks The Spot - Before You Throw Out Those Labels Well, anyone working in a center or medium to large firms has seen this happen. Scenario: You set up labels for a mailing. They could be 2x4 or Return Address- 80 to a sheet. It does not matter. Let us say there are 250 recipients. The labels go in the printer and when they come out they look great! So, what's the problem? They printed on the backside of the label sheets. 1. Many times I have seen both operators as well as secretaries take the labels and dump them in the garbage. 2. It was an error but most of the time you can place those same label sheets back in the printer the opposite way from the first time and it will print out fine on the actual labels. When you use a quality laser printer like they use at most firms, there is no bleed through of the ink onto the labels from the opposite side so most of the time you can salvage them. 3. An old trick is to place an X on a blank sheet of paper and load that sheet in the printer face up. Put some text on your screen and send it to print. The X side represents the label side. This then tells you whether your labels on the printer you are using, go in face up or face down. Depending on the printer you are using, you may get different results from placing labels in the tray vs placing the label sheets in the side feeder. So use the X routine to confirm both. 4. Now it is important to note that if you run your labels through on the wrong side (let's say 25 sheets and above), the large laser printers get very hot. If you place the labels right back in attempting to reprint, then the labels might start to come off of the sheets and start to stick to the roller and you will then have a mess. So, if you initially place your labels in on the wrong side, don't place them back in the same printer until it has totally cooled down and/or simply go to a new printer that has been dormant. Basic-Advanced Top-Tier Legal Training for MS Word 2007-16 www.advanceto.com

Learn MS Word Legal: Structure First Then Style The Document.

Whether at work or about to take a Legal WP Test you want to learn to look at a document in entirety so that you have a game plan. So if you are given an assignment at work or about to take a test that involves constructing let us say a large litigation or corporate document from scratch, then you need a plan that makes the process a smooth one. Consider the following for a routine: 1. Examine the Entire document. Is there a TOC, TOA, Index of Terms? 2. Are there Exhibits? 3. Is there a multi-level outline? 4. Is there a caption box? What style of Caption Box? Generic or X Style. 5. Look at the numbering system. So after a good look I would: 1. Create a Cover Page. Vertical Center Alignment. 2. Create Separate Pages for your TOC, TOA, Index of Terms. Make sure your numbering is Romanette style (i,ii,iii) for these sections. Make sure you place a section break before the first page of the main part of the document. . 3. Establish your page numbering for the main part of your document but do not number the first page of the main part of the document. 4. Establish a separate section in the back for each individual Exhibit with the Exhibit page number set-up. Once this entire structure is set up now you can style the document and mark it appropriately for the TOA and Index of Terms. The TOC will be created based on your Heading Styles. When you are finished with the outline and styling process then everything is already set up as to the running of the TOC, TOA and Index of Terms. If you take care of the structure first, then your time spent will be that much more efficient. Highly Recommended www.advanceto.com - MS Word Legal Training - Basic - Advanced Increase Your Awareness Level http://awarenessexplosion.weebly.com Invite Us To Your Firm https://legaltestready.tumblr.com/post/164642716558/invite-us-to-your-firm-expand-the-ms-word

Expand Your MS Word Knowledge Comfortably and Affordably.

Let Us Do For You What We Do For Our Students Every Day! A little bit of us goes a long way. The Press Conference: An affordable way to go over an amazing amount of MS Word material comfortably. This is material you will be able to use right away. We are from the industry and teach from an inside perspective not a generic perspective. Your lunch hour, after work or on the weekend How Does It Work? Although we teach traditional MS Word Legal class with our specific and unique syllabus each week there are those scenarios whereby you may not have the time to spend in a traditional format nor wish to take a full blown class. Therefore, to address this, this fun style of class is designed to impart as much useful material as possible in a short time frame. In this way, you can have some fun, learn valuable material and get back to your desk or your day in a reasonable time frame. 1. We recommend two hours top. We Can Do This In A Number of ways. First we can do a Press Conference Type setting over the phone just as we do for our students. Ask any question and we unfold the answer to you thoroughly. We can also do small groups and address specific concerns of that group. 2. All MS Word related questions explained thoroughly. Ask as many as you wish. 3. All sessions are unique. A lot of ground is guaranteed to be covered. 4. Within 48 hours, you will receive a full summary of all questions asked in addition to your call. This would include the answers to those questions and supporting material which will go into even more detail. The Press Conference can be up to 2 hours. The material we discuss, will make everyone more comfortable, more productive and significantly more knowledgeable than before the session. The cost of the session is $50.00 for 1 hour and $70.00 for 2. Keep in mind, the same format can be done for private groups, employment agencies and smaller groups that need the same type of help. Bonus materials will always be included with every session. Contact Louis Ellman Louis@advanceto.com 888-422-0692 Extension 2 Join our LinkedIn Group: AdvanceTo Legal and Corporate Word Processing Training Forum For Tips, Tricks and How-To's going back to 2010. For our full course offerings go to www.advanceto.com https://youtu.be/VDXsjrm6QSA