By Louis Ellman
I like these articles because they help add to people's awareness level and serves as 1 more thing that you have been exposed to.
Here is the scenario of the event:
Operator calls and explains they are attempting to do what I call a "Combo" number in a Multi-Level Outline for Heading 2. The number for Heading 2 style will be 1.01 with the word "Section" placed before the outline number. It should also be noted that the first level of the multi-level outline (Heading 1) is Article I where the number is "ROMAN".
1. So, the operator had already brought in the first instance of Heading 1 on the screen and it reads:
ARTICLE I (soft return)
Introduction (Hard Return)
2. They are now ready for the level two which is the combo number 1.01. It would have the word Section before it. As you know, a combo number is produced by the selection in the Multi-Level Outline Dialog box "Include Level Number From" followed by a period and then the current number type (combined) to produce the 1.01. The operator types in the period between the two levels (the 1 and the 01).
3. Upon going to "Include Level Number From" there was nothing to be selected and it said none. Without the ability to click "Include Level Number From" we cannot produce our combo number which is a "combo" of two levels.
4. I asked the operator to please check if in fact level 1 in the multi level dialog box was connected to Heading 1 through the "Link Level To Style Option". They confirmed that it was. I had them bail out of the Multilevel Outline Dialog Box and do a save. Upon going back in, still no access to Previous Level Number in Level 2.
5. Upon going back to level 1, I noticed the lack of grey shading (indicating Field Code) for the Roman number I after the word ARTICLE. This meant that it had to be "typed" in instead of produced by going to the selection Numbering type. This now had to be fixed by going to Level 1 and selecting for the Current Numbering Type "Roman I" which when selected turns Grey. The Grey shading tells you it is now set for auto numbering and "NOT" typed in manually.
Once the Level 1 was corrected, we are now able to use the
"Include Level Number From option" in conjunction with Current Level Number to Produce L01.
6. Since the first level was a roman number, the combo number will initially come in as I.01 (Roman.01) but upon selecting "Legal Style Numbering selection" in the multilevel dialog box, it then switches over to 1.01.
7. We did not realize the hard coded roman number error right away because the operator had only brought in the first instance of level 1 and it came in as Article I on the screen "as it should have" so there were no red flags.
If they had brought in the next major level, Article II, it would have "not" kicked over to "II" since the number was initially "hard coded" (typed in) in the multi level dialog box and would therefore continue to produce the Roman l again and again.
8. In sum, do not hard type numbers in the multi level dialog box. You can hard type parentheses (a), periods 1. and words such as Article and Section but always make sure the numbers are auto.
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