MS Word Legal Training Series: Turn Off The Preview If You Wish To See The Entire Style Name:

Turn Off The Preview If You Wish To See The Entire Style Name: You will understand the value of this shortly. It is a common scenario: For starters, before I format (style) a document, I place myself in "Draft View" which lets me see the Style Tracking paragraph by paragraph on the left side. I also open the right side style panel (under Home-Styles-Little Box To The Right) and under options (at the bottom of the panel), I ask for All Styles (my particular preference) and ask for Alphabetical as to how the styles are displayed. So here is the scenario: Scenario: Secretary was asked to use "Signature" style which is generic to the style pallet. When selected, it places your cursor at 3.0 on the ruler and you can then set up your signature. 1. The secretary was telling her boss there is no such style and he kept saying yes there is and both were becoming frustrated. She just kept repeating that she could not find it. 2. So, when we set up styles and start to use multi-level outlining and other styles, the positioning of your styles will be reflected on your style pallet to the right. In terms of the Signature style, it comes in at 3.0 on the ruler. When it is shown on the Pallet it will be barely visible on the extreme right if you have the "Preview" button checked at the bottom of the style pallet. 3. The secretary not knowing to turn off the Preview selection and not taking the time to expand the size of the style pallet would indeed have trouble initially spotting the signature style. Once the Preview has been turned off (check removed), then all of the available styles will be clearly visible since they will be lined up neatly on the left hand side of the Pallet. 4. If you like using the Preview, there is nothing to stop you from turning the Preview Function off or on as needed! 5. Make sure you familiarize yourself with the Style Pallet and Preview Function. Training from an inside perspective www.advanceto.com