MS Word Legal: The Strategy Session Volume 2

Getting Ready and Structure First Authored by Louis Ellman MS Word Legal: Getting Ready and Structure First. This book goes over the solid basics of putting together the structure of a full blown litigation or corporate document. Everything from the cover page, section breaks, implementing separate page numbering formats, formatting tricks of the trade and a bonus in the back. The things covered in this book are those things that tend to hold people back whether they are a beginner or intermediate level operator. No matter what Legal Document you work on, the strategy of this book will greatly benefit you and is "vital" for taking hands-on tests at an agency or law firm as well as a great strategy and professional approach to setting up involved legal documents as a secretary and/or word processing center operator. The teacher connected aspect gives you the ability to keep in touch with me for guidance as it relates to this book. https://www.createspace.com/7304271

MS Word Issues and Solutions

As you know, I teach MS Word Legal top-tier style. I also write MS Word related books and I am looking for feedback as to issues and challenges you may be going through at your present position or your quest to get to a certain level. This will help me in the development of new and helpful unique material. Having spent thousands of hours in the legal environment as Coordinator and teacher on all 3 shifts, I will answer your questions and try to solve your issues. For your participation of sharing your questions and workplace issues, I will send you a valuable gift from my catalog of material. Send me your questions to louisellman@advanceto.com and/or louisellman@gmail.com and I will send you your thank you gift and attempt to fully answer your questions and or respond to you personally regarding a specific scenario. I am offering 1 of three gifts. Choose the one of your choice: 1. MS Word Legal: Awareness Explosion Volume 2 2. A very thorough examination of an Attorney Control Sheet 3. Establishing A Secondary Multilevel Outline Within Your Document. Best regards, Louis

Removing My Continuous Section Breaks Results In Destroying My Next Page Section Breaks

A lot of you will appreciate this particular write-up. At one time or another, you have had this happen. I don't believe this is a basic or advanced thing. This is just one of the many things that can drive you crazy. Scenario: You run an Index of Terms and realize that you have placed your cursor in the wrong location and now you have an Index of Terms in an unintended location. You already had saved the document, so you can't undo it. As you know, a completed Index of Terms is surrounded by two "Continuous Section Breaks". Note: Normally, if the Index of Terms is generated in the proper place, the Continuous Breaks cause No Harm. Now the fun begins. 1. As you attempt to remove the Continuous Section Breaks they then eat up the previous "Next Page" type Section Break and before you know it, all of your Next Page type Section Breaks are being replaced with Continuous Breaks and destroying the numbering structure of the document as well as other effects that you don't need. 2. If this happens on a test, it can throw you off your game and result in a lower score. If this happens at your job, you waste time attempting to put the structure of the document back together. 3. If this should happen, highlight a few lines before the offending area (Continuous Section Break) as well the Continuous Break under the Index as well. 4. Go to the Page Layout Tab (Layout Tab in 2016) and under Page Setup - Layout - Next to "Section Start" choose the "New Page" selection. This will change the Continuous section break to a New Page Section Break. 5. Then, just delete the unnecessary Index and go position yourself at the correct location and simply re-run the Index of Terms. 6. It will now come in surrounded by two Continuous Section Breaks which is proper and you will now be back in business. Training From An Inside Perspective www.advanceto.com

MS Word 2007-16 Legal - Some Of My Table Of Contents Entries are Capitalized and Some Are Not

Some Of My Table Of Contents Entries are Capitalized and Some Are Not This article will help to remove some of the mystery as to inconsistency when it comes to the look of the TOC. Some Rules: If areas of the RAW text (the original document text) is in UPPERCASE, and you leave it in UPPERCASE, then no matter what you do in your Heading Styles will still result in your TOC entries coming in as Uppercase. So, the usual routine is to (1) take UPPER CASE RAW Text and make it Initial Cap (Initial Cap MS Word 2003, Capitalize Each Word 2007-16). (2) Then, we build UPPERCASE into the Heading Styles that need it. When we do so, we get UPPERCASE within the document but NOT in the Table of Contents. Character Styles also will find their way into your TOC so if you use a Character Style on text that will be part of your TOC entries such as Bold, Underscore, ALL CAPS, SMALL CAPS, those attributes will be transferred to the TOC so think twice. So the original question was: How do I correct a Table of Contents that has a mixture of UPPER CASE and Initial Caps entries. 1. Most TOC's are using Initial Caps. Go into the document and find the first Heading that was inadvertently carried over to the TOC in ALL CAPS. 2. Strip off the Heading Style (Control Shift N). 3. The RAW text will now be exposed. Change it to "Capitalize Each Word". 4. Reapply the Heading Style. 5. Re-Run your TOC after you have attended to all of the inadvertent UPPERCASE ENTRIES and the changes will take effect. Training from an inside perspective... www.advanceto.com

MS Word Legal: The Very Usful Watermark Feature

The Very Useful Watermark Feature Whenever I bring up subject matter that involves procedures whereby the location of the feature has moved from one version of the software to another, it is very important to know where the item has been newly situated. The Watermark is a very important feature that should be used to protect against wholesale copying. Let's take a quick look at the Watermark. If we choose to implement a watermark in MS Word, we make a decision whether we use a generic watermark such as "Confidential" "Client Copy" etc. or we can use a picture or logo type picture and finally we can use a "Custom Watermark" whereby we type in our own text such as our company name, website etc. If we print out the file, the watermark will be visible on your hard copy. If we send the file in MS Word to someone and the file is not password protected, then someone can simply remove it. Finally, if we save the file as a PDF, then the watermark will be present in the PDF on its own layer. Again, it can be accessed and removed if you don't password protect the PDF file from editing. In Adobe Professional, this can be done under Tools, Advanced Editing Functions and choose -Touch-Up Object Tool. And one should remember the many programs that break the passwords set on both MS Word and Adobe PDF. Keep in mind that the watermark can be implemented from the Adobe file since Adobe Professional and Nuance allow one to create a watermark in the newly created PDF. In MS Word 2010, we find the watermark under the Page Layout Tab. In MS Word 2013, here is how to get to the watermark feature: Click the Design tab. In the Page Background group, click the Watermark button. A menu plops down with a host of predefined watermarks that you can safely duck behind the text on your document's pages. Choose a watermark from the long, long list or customize your own. Highly Recommended: www.advanceto.com - Top-Tier Style Legal Training.

MS Word Legal Training For 2007-16 Free Book On Interviewing.....

http://careerstips.tradepub.com/free/w_newt03/prgm.cgi MS Word Legal For - 2007-16 - Thorough Training That Gets You Hired! Top-Tier Style Training For secretaries and word processing level operators. We train beginners through advanced from an inside perspective. We know what will be expected of you having spent thousands of hours in the environment. This training method is designed to significantly increase your MS Word knowledge to a very high level in a short period of time. We train beginners and intermediate students on a continuous basis and enable them to compete for secretarial and word processing operator positions. You have to be at a certain level to pass job agency hands on MS Word tests. We are with you throughout the entire process and we have a very high success rate! Some of the things that set us apart: 1. Homework follows every class. These documents are just like the documents you will be working on. No simulations! You send them to us and we critique them for you. This vital feedback helps you to grow. 2. Our students have full access to the LinkedIn site that is filled to the brim with hundreds of Top-Tier level scenarios and how-to's. We have been placing great articles in the group since 2010. 3. Before you ever go to an agency or law firm you will receive pre-testing and test prep so you know where you stand. 4. We assist with your placement as well. OUR STUDENTS ARE WORKING!! We offer weekly the following: 1. Live Phone and/or In Person class is approximately 4.5 hours. Phone class may be split into two. We teach 2007-16. Half Class available after first full class. 2. Most classes 1 on 1 or 2 students tops. 3. The ability to make your own schedule from class to class. 4. Learn from those from the top-tier of the legal industry who function as coordinators, lead operators help desk and IT personnel. Invaluable Word Processing Training at a Affordable Price. Manhattan location Price is $250 a class. Phone class is always $175.00. And, you can be anywhere on the Planet. Course packages are available at discounted rates! Click on link for pricing: http://advanceto.weebly.com/courses.html LinkedIn Group: "AdvanceTo Legal and Corporate Word Processing Training Forum" for free job postings, free how-to articles and discussions. This is an invaluable resource!!! Questions? Just give us a call. AdvanceTo Corporation www.AdvanceTo.com (888) 422-0692, Ext. 1 or 2 MS Word Books For Top-Tier Style Training: http://lowcostempire.weebly.com/ms-word-business.html

When Applying Styles - Place The Style You Are Applying Most On The Clipboard....

Scenario: Styles are applied to a large file. You have Heading Styles for the Multilevel Outline, Body Text Styles for the non-numbered paragraphs, and a Style Separator scenario whereby the text to the right of the Style Separator uses a Body Text type style to disassociate the remaining Body Text from the Heading 2 text that sits before the Style Separator. When putting together an involved document, you don't want to have to go up and down the right side style pallet looking for each needed style. That eats up a lot of time and results in a lot of unnecessary movement. Instead, we use a combination of things in order to smooth out the process of applying styles. Back to your Style Separator Example: 1. You have the right side palette open where you are staring at Heading 2. 2. After we bring in the first instance of the Body Text style that is applied after the Style Separator, we can place the formatting of that style we will use again and again on your "clip board" by the use of Control Shift C. This style will now be available all day as needed on your clipboard until of course you establish a new Control Shift C. 3. The sequence then becomes apply the Heading 2 Style to the text that shares the paragraph. Heading 2 and its attributes come in. 4. Apply the Style Separator (Control Alt Enter) and your cursor will be sitting to the right of the Style Separator. 5. Use Control Shift V to paste the formatting of the body text style you placed on the clipboard that disassociates the Body Text from the Heading 2 text. 6. This method will help to cut down on a much of the movement associated with applying styles. The use of the Control Shift V is more efficient than using the Paint Brush. FYI: Control Shift C and Control Shift V is the key combination for the Paint Brush. 7. Placing your most used style on the clipboard for your editing session will make the process of applying styles a lot easier. Training From An Inside Perspective www.advanceto.com What to Expect on an Agency or Law Firm MS Word Hands On Test. Get The Inside Track Before You Test The Book is presently on Kindle https://www.amazon.com/What-Expect-Agency-Firm-Word-ebook/dp/B00ZIMEC18/ref=sr_1_fkmr0_1?ie=UTF8&qid=1434117764&sr=8-1-fkmr0&keywords=What+to+expect+on+an+agency+or+lawfirm+ms+word+test

MS Word Legal For - 2007-16 - Thorough Training That Gets You Hired!

Top-Tier Style Training For secretaries and word processing level operators. We train beginners through advanced from an inside perspective. We know what will be expected of you having spent thousands of hours in the environment. This training method is designed to significantly increase your MS Word knowledge to a very high level in a short period of time. We train beginners and intermediate students on a continuous basis and enable them to compete for secretarial and word processing operator positions. You have to be at a certain level to pass job agency hands on MS Word tests. We are with you throughout the entire process and we have a very high success rate! Some of the things that set us apart: 1. Homework follows every class. These documents are just like the documents you will be working on. No simulations! You send them to us and we critique them for you. This vital feedback helps you to grow. 2. Our students have full access to the LinkedIn site that is filled to the brim with hundreds of Top-Tier level scenarios and how-to's. We have been placing great articles in the group since 2010. 3. Before you ever go to an agency or law firm you will receive pre-testing and test prep so you know where you stand. 4. We assist with your placement as well. OUR STUDENTS ARE WORKING!! We offer weekly the following: 1. Live Phone and/or In Person class is approximately 4.5 hours. Phone class may be split into two. We teach 2007-16. Half Class available after first full class. 2. Most classes 1 on 1 or 2 students tops. 3. The ability to make your own schedule from class to class. 4. Learn from those from the top-tier of the legal industry who function as coordinators, lead operators help desk and IT personnel. Invaluable Word Processing Training at a Affordable Price. Manhattan location Price is $250 a class. Phone class is always $175.00. And, you can be anywhere on the Planet. Course packages are available at discounted rates! Click on link for pricing: http://advanceto.weebly.com/courses.html LinkedIn Group: "AdvanceTo Legal and Corporate Word Processing Training Forum" for free job postings, free how-to articles and discussions. This is an invaluable resource!!! Questions? Just give us a call. AdvanceTo Corporation www.AdvanceTo.com (888) 422-0692, Ext. 1 or 2

Learn Legal - Easy To Read Legal Books

The Low Cost Empire Just Series - Focused and On-Point! J.U.S.T. Series of Easy To Read Legal Books... Sometimes you just want to get to the heart of the matter. That is where the Low Cost Empire J.U.S.T. Series comes in. Thorough-Affordable-Immediately Usable Information. You can go to lowcostempire.com and look for "Just Books" or you can go to Create Space and Kindle Create Space is a paper soft cover version. The 3 Step Essential Process When Naming A New Business https://www.amazon.com/Cost-Empire-J-U-S-T-Series-Volume/dp/1500303275/ref=sr_1_3?ie=UTF8&qid=1404268651&sr=8-3&keywords=Low+Cost+Empire+J.U.S.T. Low Cost Empire J.U.S.T. Series Volume 2 -- Ideas For Raising Seed Money https://www.amazon.com/Cost-Empire-J-U-S-T-Series-Volume/dp/1500335800/ref=sr_1_3?ie=UTF8&qid=1404696020&sr=8-3&keywords=Low+Cost+J.U.S.T. Low Cost Empire J.U.S.T. Series Volume 3 - Getting Ready To Pitch https://www.createspace.com/492549 Low Cost Empire J.U.S.T. Series Volume 4 - Intellectual Property Basics https://www.amazon.com/Cost-Empire-J-U-S-T-Series-Volume/dp/1500910368/ref=tmm_pap_title_0?ie=UTF8&qid=1408989201&sr=8-1 Louisellman@gmail.com 888-422-0692 Ext. 2

MS Word 2007-16 - I Want To Update All Of My Cross References! What Are My Options?

Scenario: Attorney called the WP Center of a major law firm. She is working on a 300 page document with numerous Cross References. Her question: How do I update all of the Cross References at once rather than 1 by 1. Cross References are field codes just as the TOC, TOA or Index of Terms. What are my options to update all of the Cross References as needed? 1. Go to File, Options, Display, Printing Options-"Update Fields Before Printing". Using this method automatically updates all fields as you go to print. 2. If the attorney then says, I want to update them all NOW, not only when I go to print. In this case select the entire document (Ctrl+A) and press F9. If the update takes too long, you can cancel by pressing Esc. Then, select smaller pieces of the document and use the F9 method. Note: The Control A and F9 method will also update your TOC, TOA and Index if you have them in your document. 3. If they say, I want to update all of the Cross References but I DO NOT want to update the TOC TOA or Index at this time. In this case, place your cursor PAST the TOC, TOA and Index and highlight from the Main Part of your document to the end. You may wish to use "F8" (Extended Highlighting) at the starting point followed by "Control End" to quickly highlight a large file. Tidbit: Extended Highlighting is currently known as "Selection Mode" for 2007-16. 4. If the attorney does "NOT" wish to update the TOC, TOA or Index of Terms at this point in time, then those fields can be locked by placing your cursor anywhere in the TOC field code for example and using Ctrl+F11. Note: You will see no apparent change but if you right click on the field, "Update Field" will be grayed out. To unlock the field: A. Place your cursor within the field. B. Press Ctrl+Shift+F11 If you lock a field, alert the attorney or secretary how to unlock it. When ready, they can run their TOC, TOA and Index as usual. Training From An Inside Perspective www.advanceto.com

Learn MS Word Legal - Including Titles And Headings In The TOC

For many of the styled documents that are done in a typical day, they make use of the Heading Styles in order to create the Table of Contents. The typical TOC is composed of Headings 1 and 2. Sometimes, we are asked to include "Title styles" as part of the TOC. This will involve the "Options" area of your TOC Dialog Box. Under the "Reference" button and under Table of Contents, go to "Insert" if using 2007-10 and "Customize" if using 2013 and above. 1. In your TOC Dialog Box, go to Options. You will by default, typically see a number 1 next to Heading 1 and a 2 next to Heading 2 if you had asked for a 2 level TOC. 2. Those numbers refer to slots in terms of how far each level will be pushed in across the page when the TOC is generated. So, a number 1 next to Heading 1 under Options, means it will come in at the first slot which means flat against the left margin while the 2 next to Heading 2 under Options, will mean it is pushed in further than the Heading 1 position as an offset. 3. So, if the attorney asks for a Title Style(s) to be included in the TOC, then go to Options in your TOC Dialog box and look for the Title Style Name that controls the Title that the attorney wants you to include. All active styles being used in the document will always be listed and accounted for under the Options button in the TOC Dialog Box. 4. Once you find the Title Style that you need to include, place a number 1 next to it which will give it the first slot position. Run your Table of Contents and now it will generate a TOC composed of Heading 1, Heading 2 and the Title Style that was requested to be included. Give it a try next time you run a TOC. Training From An Inside Perspective www.advanceto.com

Learn MS Word Legal: Page Numbering Problems and Different First Page:

Page Numbering Problems and Different First Page: 1. Each class I teach involves the use of "Different First Page". 2. Different First Page is found under the "Page Layout Tab" (2007-13) and (Layout Tab) 2016. Within the Page Layout Tab, go to "Page Set-up" and the Layout Tab under Page Set-up. This is where you will see the "Different First Page Selection". You can also find Different First Page under the Header/Footer Ribbon. 3. "Different First Page" allows you to either 1) Hold off a page number from the first page of a particular Section but bring forth the numbering on the Second Page of that Section and/or place text on the first page of a Section such as DRAFT but NOT continuing that same text from the second page forward of that same section. That is the job of Different First Page. 4. Without Different First Page, attempting to exclude the page number from page 1, the page number will show up on Page 1 regardless. 5. Having trouble with Page Numbering is usually a combination of Different First Page and forgetting to take off Link To Previous. Forgetting to take off Link To Previous results in unwanted page numbering in certain sections of your document. So, to set the page numbering on the main part of the document. A. Make sure Different First Page is active for the Entire Document. B. Select Insert Footer, and Choose Edit Footer C. When the Footer area opens up, immediately turn off Link To Previous. D. Go to the Page Number Button (3rd Button From Left) and go to Format Page Numbers. E. Select the 1,2,3 style and choose Start at 1. Select OK to exit the Dialog Box. F. Go Straight to the bottom of Page 2. Remove Link To Previous, Center the Cursor (Control E). G. Go into your Page Number Button (3rd Button From Left) and choose "Current Location" and make the Selection "Plain Number". H. Your number will come in on Page 2 as 2 and you are now set for the remainder of that Section no matter how long the section is. Training From An Inside Perspective www.advanceto.com

Bringing Footnote Text in From Another Document...

When dealing with Footnotes, problems occur when we don't adhere to the basics of how Footnotes are composed. The following is a good reminder of just what controls the Footnotes. 1. When you insert a Footnote, you end up with a Footnote Reference Number within the body of the text which appears Superscripted as well as a corresponding Reference Number at the bottom of the page associated with the new footnote. 2. If you sweep your cursor over the Footnote Reference Number "within the text" and look at your Style Pane, it reads "Footnote Reference". Keep in mind that this is a character style “a” and is not a paragraph style. Therefore, you can modify its font characteristics and attributes if needed. This is the name of the style that is associated with the footnote number or symbol. Note: You can also use your Apply Style Toolbar (Control Shift S) to immediately see the Style Associated with the the location of the cursor. 3. Switch to Print Layout and run your cursor over the Footnote Reference Number next to the actual footnote text (at the bottom of your page) the style associated with the Footnote Number is again "Footnote Reference". Now highlight the text of the Footnote Itself and look at your Style Pane. The associated style is called "Footnote Text". 4. This pattern of Footnote Text and Footnote Reference should not be disturbed. 5. Finally, to bring Footnote Text in from another location, you would 1) under your Reference tab "Insert Footnote", 2) The Footnote area opens at the bottom awaiting your Footnote Text, 3) Go to the location of the Footnote Text and copy it, 4) Go back to the awaiting open Footnote and paste it in using Paste Special Unformatted Text, 5) The Footnote text shakes loose the formatting from the original location and pours into the "Footnote Text style" waiting in the open Footnote. Training From An Inside Perspective... www.advanceto.com

1 Click vs. Double Click - Tips From The Inside...

To some people this will be very basic and to others it will be very useful . Some Basics Regarding Paint Brush 1. I place my cursor in a particular paragraph that has the formatting that I want to share with another paragraph. 2. If I click on the Paint Brush 1 X and then go to the paragraph that needs that same formatting and click 1x, it will apply the Painted format to the selected paragraph and the paint feature will turn off automatically. 3. It should be noted, that if I click inside the paragraph that has the formatting I need, click the Paint Brush 1X and then highlight the next 5 or 10 paragraphs that need that same formatting and then lift my finger off the left mouse button it will apply that Painted format automatically to those 5 or 10 paragraphs that I had highlighted. 4. Placing my cursor in a particular paragraph that has the formatting that I want to share with another paragraph and I double click on the Paintbrush, I can click on paragraph after paragraph without any limit applying that formatting . To turn off the Paint Brush feature, I can simply press escape. 5. The Control Key equivalent to the "double click" on the Paint Brush is Control + Shift + C and Control + Shift + V. So, with this method, I place my cursor in a particular paragraph that has the formatting that I want to share with another paragraph(s). I do Control + Shift + C and then go to the paragraph(s) that need the formatting and then do Control + Shift + V. You can then place your cursor in any paragraph that needs the particular formatting that you had copied and just continue to use Control + Shift + V over and over again. 6. It should be noted that with the Control + Shift + C and Control + Shift + V method you can grab formatting from one document and apply it to a paragraph in another document. It (Control Shift V) also sits on the clip board and is available for use until you establish a new Control Shift C. Use this for styles that repeat the most throughout your document. Either way having this knowledge of using the Paint Brush to your full advantage along with the Control Keys is very valuable. Try it out and you will see how easy it is to use. Training From An Inside Perspective One of the very few that teach this style of training www.advanceto.com