MS Word Legal Training- What is Causing Everything To Go To The Next Page?

Large portions of my text keep going to the next page. Nothing I do seems to stop it. Let's examine a few reasons for this. 1. Check your Vertical Alignment. Unless doing a cover page, your "Vertical Alignment" setting should be Top. This is found under Home, Page Layout (Layout for 2016 users), Page Setup, Layout Tab, Vertical Alignment. Change it to "Top Alignment" if portions of your document other than the cover page are positioned in the center of the page vertically. Ninety nine percent of documents use "Top Alignment". 2. Check your Before and After Spacing for "Direct Formatting" as well as within particular Styles. For instance, if you have a Body Text or Multilevel Outline paragraph that has let's say 36-48 Before or After Spacing, this can cause large gaps between paragraphs thus unnatural breaking of the page. For the most part, use 12 After Spacing between paragraphs whether it is Direct Formatting or built into the style. 3. Finally, check for overuse of either "Keep With Next" or "Keep Lines Together". Normally we build this into Headings 1 and 2 of a Multilevel Outline. Overuse of Keep With Next can cause unnatural breaking of the page. The tell tale little "black dots" to the left of your paragraphs will tell you if you have Keep With Next/Keep Lines Together applied to your paragraphs. 4. Other than Headings 1 and 2, you can remove Keep With Next/Keep Lines Together by modifying the Heading Levels you don't want it applied to. Modifying the Heading Style go to Format Paragraph, Line and Page Breaks, and remove Keep With Next/Keep Lines Together. Note: If NOT built into the style but applied directly, go to Home, Paragraph, Line and Page Breaks and remove the setting from there. The page should now flow normally. You can always use the Direct Formatting approach to "Keep With Next" for those individual paragraphs that need that setting. Training From An Inside Perspective www.advanceto.com For Teacher Connected Books www.awarenessexplosion.com Getting Ready To Take A Hands-On MS Word Test? www.legaltestready.com

MS Word Legal Training - Pie Charts In 3D

1. After you bring in your Pie Chart, clicking on one slice will select all the slices of the chart. A second click on that same slice, will now leave only "that particular slice" selected which means "that" particular slice would be affected by any change you make. 2. Back to our "fully" selected Pie Chart. To enhance the look so that the chart is not a 2 dimensional flat figure, go to your Home Tab and over to "Quick Styles". 3. Under Quick Styles, you have Light Outline, Subtle Effect, Moderate Effect, Intense Effect. As you go up the ladder, the more depth the slices will have, meaning the more 3D it will look. 4. You can match any color of your Pie Chart with the effects in Quick Styles, and once you do, your Legend will reflect the new color effect and look. 5. Depending on the color of your Data Labels, you can alter the color, by selecting the Data Labels and going to Font and/or you can apply a "Shape Fill" color to the Data Label which will create a different look to the Data Labels which works for certain Pie Charts. 6. Finally, for Pie Charts that are uniform in color: Besides showing Data Labels sometimes showing "Category Names" on the Slices helps as well. To do so, Select your Data Labels, right click and go down to "Format Data Labels" and down to "Category Name" and place a check next to the selection. When you are back to the Pie Chart, readjust the Font size so that the "Category Name" and "Data Label" comfortably fit on the slice. Training From An Inside Perspective www.advanceto.com Teacher Connected Books: www.legaltestready.com www.awarenessexplosion.com

Learn MS Word Legal - Two Shortcuts Related To Extended Highlighting - Selection Mode

I have talked about the useful extended highlighting feature a number of times. Before 2007, you would use the F8 key to turn it on or the "Ext" area of the status bar that no longer exits to turn it on or off. From 2007 onward, you can still use F8 to turn Extended Highlighting on but now you would use the "Selection Mode" in the Status Bar in order to easily turn it off or to know that the function is active. Either way, you can target specific areas of text for quick highlighting such as pressing the return key to highlight a paragraph at a time or another example would be pressing the period key to highlight a sentence. It highlights up to the first instance of whatever key or combo of keys you type. But, there are two very good shortcuts closely associated with Extended Highlighting. 1. Alt and Left Click: Lets you highlight a vertical column of text at a time, meaning as small as a character width wide or more "vertically". So you can highlight text vertically without "involving the entire line of text or entire paragraph". A. A. The contract B. B. The company C. C. The Residence D. D. The Lease Look at the example above. It shows a scenario whereby a Heading Level has been applied but the original hard coded text is still in place and needs to be removed (referring to the second set of repeated letters). Use Alt and Left Click to go down vertically from A-D and then across 2 characters before you press delete to remove the hard coded A,B,C.D. 2. You can also use Control Shift F8 in order to do the same thing (meaning activating vertical highlighting), but in order to go down the list vertically you use the south cursor control key to move downward and the east cursor control key to sweep across the letter and the period (A., Etc.) whereby you would then press delete. Much faster than having to delete each separate letter and period 1 by 1. Try them both. Two very good short-Cuts from the top-tier. For Basic - Advanced high level legal word processing training. www.advanceto.com For those who work on their own and wish to increase their knowledge... www.awarenessexplosion.com

MS Word Training For Top-Tier Legal - If The Page Number Needs To Go Under Page Border

If The Page Number Needs To Go Under Page Border As always, you can add a time is of the essence situation, someone over you asking for the document NOW and not knowing why you can't get the page number below the page border line. Scenario: Document is making use of a Page Border covering all the sections of a document. The Page Border being used is one that hugs the Text of the page rather than one that uses "Edge of Page". In this case, it really makes no difference other than wanting to give you a clear picture. So, the secretary was asked to please place the Page Numbers under the bottom "border line". The secretary added returns to no avail, tried playing with the margins to no avail and the more time that passed the more stressful it became. This is a simple fix as many of you know, but being at a certain level means that you have a good library of scenarios in your head so that you don't end up in a situation whereby the fix is simple but you just don't know how to solve it. So here is another one to cross off the list. 1. Go to Borders and Shading. I usually go to it under the Home Tab. I go to the Borders box (about Midway across and when entering go down to Borders and Shading. 2. When entering the Dialog Box, Click on the Page Border tab. 3. In the white Preview Box on the right you will see the Border. Go into Options. (bottom right) 4. Under Options, this is where you get to choose whether your Page Border is using the Edge of Page or right up against the Text option. 5. In order to get your page numbers to come in under the Page Border Remove the check that is next to "Surround Footer" and when going back to your main screen the Border will have pulled up above the page number and the issue is solved. Give it a try so you will know how to handle this same scenario right away. Highly Recommended Top-Tier Legal Training www.advanceto.com For Those of You That Want To Study On Their Own Teacher Connected Books www.awarenessexplosion.com

Learn MS Word Legal: Saving A Document As A Web Filtered Document

This may not come up every day but for those of you that do any type of Self Publishing, this will come into play especially for Kindle Uploads. When you have prepared your document and are ready to upload your book to a service such as Kindle, saving a file as a Web Filtered does the following: 1. It saves a copy of your file as an HTML file and it extracts all pictures (JPG, GIF) and places them in a separate folder. Within the HTML document, it marks the area so that it knows where each picture should go when the images folder is accessed. 2. When making use of the Web Filtered HTML file and corresponding Images Folder, in order to properly package the two pieces you first save the HTML file as a Zip File. 3. You can save the HTML file to a Zip File by right clicking on the file and selecting "Send To Zip Folder" . 4. Then, when the Zip Folder is created, drag the Images Folder over the newly created Zip Folder and it will deposit a copy of the Images Folder into the Zip Folder. 5. The Zip Folder, containing the HTML File along with the Images Folder is what gets uploaded to the Kindle Website when self publishing. When the zip file is loaded to Kindle the images that are contained in the image folder are then placed in the proper location within the HTML files and your book then takes shape. 6. Now that Self Publishing is as easy to do as it is, attorneys and other professionals are taking advantage of these great services like Kindle, Create Space, Nook Press, Kobo, LuLu and many others to get world wide exposure for their efforts. Low Cost Empire Volume 7 - Now Let's Publish, is the book that will teach you the business of e-publishing and it is a growing field that makes use of your current Word Processing Skill Level. Create Space https://www.createspace.com/4768250 Kindle https://www.amazon.com/gp/aw/d/B00JSHSM74/ref=mp_s_a_1_1_twi_kin_2?ie=UTF8&qid=1518196938&r=8-1&keywords=Low+Cost+Empire+Volume+7%3A+Now+Let%27s+Publish Training From An Inside Perspective: www.advanceto.com www.lowcostempire.com

MS Word Legal Training: Modify Rather Than Manually Manipulate

By Louis Ellman So, here is the scenario. Attorney does not like the look of the completed TOC and/or TOA. What is the problem? The Text of the Table of Contents or Table of Authorities is "crowding" the page number of the TOC and/or TOA. The attorney wants you to clean it up so that there is a distinct clear lane between the text and the page number to the extreme right. Look at the ruler of a completed TOC or TOA. There is a right Tab sitting all the way to the right. That Tab controls your page numbers generated by the TOC and TOA. The right margin sitting in the ruler controls the right margin of the text generated by the TOC and TOA. 1. The first mistake usually made is people start to tug towards the left the right tab thinking that the tab will affect the text of the TOC and TOA. This will result in your page numbers heading towards your text. 2. The second mistake happens when people tug the right margin over towards the left which does create a clear lane all the down the TOC and TOA but, as soon as it is regenerated, you are back to square one. 3. In order to solve it for good, do the following. Either modify TOC 1 or 2 depending on the level that is encroaching on the page numbering and under Modify-Format-Paragraph, make your "Right Indent" 0.5. 4. For your TOA, modify the style "Table of Authorities" and make your "Right Indent" 0.5. 5. This will ensure that you have a clear lane and it will stay for good. Try it out next time you run your TOC or TOA www.advanceto.com

Learn MS Word 2007-16- Bringing The Footnote Text in From Another Document...

When dealing with Footnotes, problems occur when we don't adhere to the basics of how Footnotes are composed. The following is a good reminder of just what controls the Footnotes. Turn On Your Apply Styles Toolbar (Control Shift S). This will allow you to immediately see the "Style" Associated with the the location of the cursor without having to find it in your right side style panel. 1. When you insert a Footnote, you end up with a Footnote Reference Number within the body of the text which appears Superscripted as well as a corresponding Reference Number at the bottom of the page associated with the new footnote. 2. If you sweep your cursor over the Footnote Reference Number "within the text" and look at your Style Pane, it reads "Footnote Reference". Keep in mind that this is a character style “a” and is not a paragraph style. Therefore, you can modify its font characteristics and attributes if needed. This is the name of the style that is associated with the footnote number or symbol. 3. Switch to Print Layout and run your cursor over the Footnote Reference Number next to the actual footnote text (at the bottom of your page) the style associated with the Footnote Number is again "Footnote Reference". Now highlight the text of the Footnote Itself and look at your Style Pane. The associated style is called "Footnote Text". 4. This pattern of Footnote Text and Footnote Reference should not be disturbed. 5. Finally, to bring Footnote Text in from another location, you would 1) under your Reference tab "Insert Footnote", 2) The Footnote area opens at the bottom awaiting your Footnote Text, 3) Go to the location of the Footnote Text and copy it, 4) Go back to the awaiting open Footnote and paste it in using Paste Special Unformatted Text, 5) The Footnote text shakes loose the formatting from the original location and pours into the "Footnote Text style" waiting in the open Footnote. Training From An Inside Perspective... www.advanceto.com

Learn MS Word Legal For Legal Firms- 1 Click vs. Double Click - Tips From The Inside...

To some people this will be very basic and to others it will be very useful . Some Basics Regarding Paint Brush 1. I place my cursor in a particular paragraph that has the formatting that I want to share with another paragraph. 2. If I click on the Paint Brush 1 X and then go to the paragraph that needs that same formatting and click 1x, it will apply the Painted format to the selected paragraph and the paint feature will turn off automatically. 3. It should be noted, that if I click inside the paragraph that has the formatting I need, click the Paint Brush 1X and then highlight the next 5 or 10 paragraphs that need that same formatting and then lift my finger off the left mouse button it will apply that Painted format automatically to those 5 or 10 paragraphs that I had highlighted. 4. Placing my cursor in a particular paragraph that has the formatting that I want to share with another paragraph and I double click on the Paintbrush, I can click on paragraph after paragraph without any limit applying that formatting . To turn off the Paint Brush feature, I can simply press escape. 5. The Control Key equivalent to the "double click" on the Paint Brush is Control + Shift + C and Control + Shift + V. So, with this method, I place my cursor in a particular paragraph that has the formatting that I want to share with another paragraph(s). I do Control + Shift + C and then go to the paragraph(s) that need the formatting and then do Control + Shift + V. You can then place your cursor in any paragraph that needs the particular formatting that you had copied and just continue to use Control + Shift + V over and over again. 6. It should be noted that with the Control + Shift + C and Control + Shift + V method you can grab formatting from one document and apply it to a paragraph in another document. It (Control Shift V) also sits on the clip board and is available for use until you establish a new Control Shift C. Use this for styles that repeat the most throughout your document. Either way having this knowledge of using the Paint Brush to your full advantage along with the Control Keys is very valuable. Try it out and you will see how easy it is to use. Training From An Inside Perspective One of the very few that teach this style of training www.advanceto.com

Learn MS Word For Law Firms: Hyperlinks: Table of Contents vs. Cross References

This article has to do with the functionality of the Hyperlink aspect when running a TOC vs. the Hyperlink aspect of inserting a Cross Reference. We want to examine how the Hyperlink function operates between the two separate functions. 1. When we run a Table of Contents and we make the choice of "Use Hyperlink Instead of Page Numbers" this covers us for those scenarios where "Web Preview" is going to be utilized. Instead of Page Numbers, the TOC entries themselves become the Hyperlinks. So, if this is published to the Web, the TOC entries will be links. 2. When not in "Web Preview", you can make use of the Hyperlink function by taking your cursor over to the Page Number and use Control + Click. It should be noted that whether you choose the Hyperlink function or not, you will always have the option to Control + Click on the page numbers of the completed TOC to be taken to any particular Heading of the document. 3. As to cross references, when you choose Hyperlink before you choose the section to Cross Reference in the Cross Section Dialog box, this will ensure that when the Cross Reference comes in within the document, you can make use of Control + Click to jump to the Cross Referenced item. 4. If you DO NOT select the Hyperlink box before selecting the cross referenced item, when the Cross Reference comes in within the document, you will NOT have the ability to Control + Click on the Cross Reference in order to be hopped to the referenced paragraph. 5. The Cross Reference will update as it should but many people like the ability to hop to a referenced paragraph as needed. So, in the TOC of a law firm setting Hyperlinks are not that crucial but in terms of the Cross Reference it is a vital and expected aspect of this particular function. Highly Recommended www.advanceto.com MS Word Basic-Advanced Legal Training Learn Merge The Way It Is Done In Top-Tier Legal Firms! I have taught legal word processing for many years and I have logged thousands of hours on all shifts as a Coordinator and bring that experience to you starting off with a thorough look at the Merge function in MS Word. This is a valuable book for those business owners and legal staff who wear many hats and want to be able to create target letters, labels and envelopes on a high production level. This is a book that reads like a seminar and has the feel as if I am sitting right next to you! Affordably priced, a great value. Create Space/Kindle
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MS Word Legal Training - 2007-16 - A High Value Results Oriented Course.

Top-Tier Style MS Word Training For secretaries and word processing level operators. We train beginners through advanced from an inside perspective. Our training prepares you to work successfully in all types of legal firms both large and small. At one time, we were beginners so we know your situation. This is a unique course. There are very few of us that offer this level of training so read on: Let's just be upfront and straight forward. If you want to pass a hands-on legal word processing test at an agency or law firm, then you have to attain a certain level. Likewise, if you want to survive in a law firm large or small from day to day you have to attain a certain level as to MS Word. We know how to get you to that level and do so on a regular basis. Some of the things that set us apart: 1. Homework follows every class. These documents are just like the documents you will be working on. You send them to us and we critique them for you. This vital feedback helps you to grow. 2. Our students have full access to the LinkedIn site that is filled to the brim with Top-Tier level scenarios and how-to's. We have been placing great articles in the group since 2010. 3. Before you ever go to an agency or law firm you will receive pre-testing so you know where you stand. 4. We assist with your placement as well. If you take all of our recommended courses you will be at expert level. Our students are working!! We offer weekly the following: 1. Live Phone and/or In Person class is approximately 4.5 hours. Phone class may be split into two. We teach 2007-16. Half Class available after first full class. 2. Most classes 1 on 1 or 2 students tops. 3. The ability to make your own schedule from class to class. 4. Learn from those from the top-tier of the legal industry who function as coordinators, lead operators help desk and IT personnel. Invaluable Word Processing Training at a Affordable Price. Manhattan location Price is $250 a class. Phone class is always $175.00 per class. The material is exactly the same as the in-person class. Course packages are available at discounted rates! Click on link for pricing: http://advanceto.weebly.com/courses.html LinkedIn Group: "AdvanceTo Legal and Corporate Word Processing Training Forum" for free job postings, free how-to articles and discussions. This is an invaluable resource!!! Training From An Inside Perspective Questions? Just give us a call. AdvanceTo Corporation www.AdvanceTo.com (888) 422-0692, Ext. 1 or 2

MS Word Legal Training - Using PowerPoint and YouTube For Promotional Purposes

As part of our course selection, we teach PowerPoint and one of the segments explores presentations. The PowerPoint presentations can be used for both promotion for the legal firm you work for as well as for personal promotion. Let me explain: 1. If you have a Gmail account, then you automatically have a YouTube account. You can create promotional material for your law firm or for your attorney and upload the presentation in movie format to YouTube. Then the link to that presentation can be used in any of the promotional materials for the firm or a particular attorney. While in YouTube, you can create a "Channel" and as the channel expands in terms of what you are offering, people then have more of a reason to subscribe to your channel. 2. As I have over the years heard "concerns" about confidentiality, this does not come into play in this scenario. You want everyone to see your promo material and promo material that also has useful and/or valuable information as well as promotional aspects is even more effective! While larger firms might opt to upload promos to their own server, smaller firms will gladly make use of the free storage space provided by YouTube. 3. For those of you that are not developing promotional material for your firm, you can do so for yourself. This would include incorporating parts of your resume, using video or audio of you talking about yourself as well as samples of things you have done or accomplished. This becomes a nice visual resume that can be posted anywhere you wish or the link to the YouTube video can be included at the bottom of your paper resume or electronic version as additional info and insight as to what you bring to the table. Get a Gmail account and use your free YouTube account to your advantage for your firm or for you personally. Training From An Inside Perspective www.advanceto.com

MS Word Legal Training - 2007-16 - Two Schools of Thought

For secretaries and word processing level operators. This is a great course and opportunity to receive unique training that transforms you and prepares you to work and thrive in top tier law firms. You do not have to settle for jobs you will not be happy doing. We offer a higher level of training that will increase your options and opportunities. This industry does not easily and readily share industry technique and secrets. WE DO! Those who claim that you can take a 1 or 2 day course and stroll into a top-tier law firm are misguiding you. Be in a position to solidly pursue jobs that will best serve you! School of thought No.1: Even if I take a course it won't matter much. My life won't change. Well, this may be so with other training, but with us NEVER. We, at a minimum, double your knowledge, increase your awareness, increase your options, super charge your confidence and we use our connections to help get you interviews at agencies dealing with top tier law firms. @@@@@@@@@@@@@@@@@ School of Thought No. 2 All schools teach the same stuff blah blah blah Not quite. We are from the inside, so you are trained from day 1 on the methods, routines, jargon, environment and procedures you will be expected to know to be able to pass the test and function comfortably in a top tier firm. Plus, once you are trained on this level, you can work in ANY office environment. We have a library second to none for practice documents so by the time you go to work, you have seen a multitude of litigation and corporate documentation. Our students are working!! We offer weekly the following: 1. Live Phone and/or In Person class is approximately 4.5 hours. Phone class may be split into two. We teach 2007-16. Half Class available after first full class. 2. Most classes 1 on 1 or 2 students tops. 3. The ability to make your own schedule from class to class. 4. Learn from those from the top-tier of the legal industry who function as coordinators, lead operators help desk and IT personnel. Invaluable Word Processing Training at a Affordable Price. Manhattan location Price is $250 a class. Phone class is always $175.00. Course packages are available at discounted rates! Click on link for pricing: http://advanceto.weebly.com/courses.html LinkedIn Group: "AdvanceTo Legal and Corporate Word Processing Training Forum" for free job postings, free how-to articles and discussions. This is an invaluable resource!!! Our Courses Include: -Homework, Practice & Job Testing -After Class Coaching -Resume Review -Job Placement Assistance and -- -Test Prep -Books Authored By Us Questions? Just give us a call. AdvanceTo Corporation www.AdvanceTo.com 888-422-0692 Ext. 1 or 2

Learn MS Word Legal: Animation and Transitions vs. The Slide Show Option

This article goes over some protocol as to creating your PowerPoint presentations. 1. When working with the animation aspect, open up the right side "Animation Pane". In this way, when repositioning the order of certain Animations, the panel makes it very easy to change the positioning of a particular animation in order to affect when it activates. 2. Example: When adding a music track after you have created the animations and slide transitions. On the slide that the music or vocal track comes in, it will initially be toward the bottom of the Animation Pane representing "that" particular slide. Most vocals or music will be expected to start right after the slide transition for that slide. An open Animation Pane allows you to easily position the music or vocal track to the top of the list so that it starts right away. 3. Transitions: Two things to consider. If you are using the slide Transition "On Click" then you are likely not using a music file. "On-click" means that you are most probably developing a slide show that waits for the live Presenter to speak on subject matter that "when ready" the click of the mouse proceeds to the next screen. It is also possible that the recipient of a presentation needs to read text on each screen before proceeding. Thus, "On Click" is necessary. 4. Using the "After" selection in Slide Transition, indicates to me that the Presentation with music or vocals is going to proceed uninterrupted and therefore conducive to being packaged and saved as a movie file and uploaded to You Tube or other similar platform. 5. Once everything is in place, test the finished product using Slide Show "From Beginning" to see if the animations, transitions and timings worked out as intended before saving the file as a Slide Show or Movie type file. 6. Royalty Free Songs: http://www.bensound.com/royalty-free-music/jazz Royalty Free Loops: https://www.dl-sounds.com/royalty-free/category/funk-jazz/ For MS Word Processing related training legal and corporate. wwwadvanceto.com

MS Word Legal Training - Pay Attention To Where Your Cursor Is...

Scenario: Heading 2 Section 2.01 The Contract (Style Separator) (a) (List Num Field Code) Body Text Body Text Body Text Body Text Body Text Body Text Body Text Body Text Body Text Body Text. Heading 3 (b). Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text. 1. Above we have a situation whereby Heading 2 shares the paragraph, so a Style Separator is used in order to signify where the Heading 2 text ends for purposes of generating your TOC. 2. After the Style Separator, you have an "(a)" within the paragraph starting at the beginning of the Body Text portion of Heading 2. This "(a)" is making use of the "Listnum Field Code" and forces Heading Level 3 over to (b) as shown in the example above. What Is The Point? 3. Not knowing how to insert the ListNum Field Code, the operator went into the Multilevel Dialog Box and instructed Heading 3 to "Start At B" for that section of text. 4. When informed that the ListNum Field Code "should" be used in place of Heading 3 starting at "B", the operator attempted to get back into the Multilevel Dialog box to change Heading 3 to say Start at "A" . When entering the Dialog Box, the "Start At" selection was grayed out and could not be accessed. 5. The operator had the cursor sitting in the Body Text portion of Heading 2 causing the disabling (graying out) of the "Start At" area. 6. The operator changed the location of the cursor to the Heading 3 area and when entering the Multilevel Dialog Box the "Start At" selection was now available. The Start At section was now changed to Start At "A" and when the ListNum Field Code was inserted in the Heading 2 paragraph that I showed you above, the Heading 3 below naturally and properly kicked over to (b). The proper positioning of your cursor ensures that all features of the Multilevel Dialog Box are active. Training From An Inside Perspective www.advanceto.com

MS Word For Legal Firms: Working On Sensitive Material At Your Legal Firm?

I would be using Startpage.com if I were you. If you wish to search the internet when working for your attorney or for that matter your attorney needs to do some basic research but of a sensitive nature pertaining to: 1. Invention concepts and new business ideas 2. New trade names, innovative and disruptive business models and the like, then you and your staff should be using startpage.com. This site allows you to search without anyone else being able to keep track of what you are searching and where you are searching. For clients who are breaking new ground then you want to operate in as stealth of a manner as possible. This site will allow you to do so without losing any searching capability. I have been using Startpage for many years. The creator of Startpage used Google as its base and simply placed a shell so to speak on top to keep all of your searches private. You get all the benefits of Google but, you all get all the privacy you need when you are in development. Give it a try and make it your main browser. https://www.startpage.com Training From An Inside Perspective www.advanceto.com

MS Word For Law Firms- Dealing With Text Vs. Object Alignment In PowerPoint...

Scenario: We used the "Two Content" slide that is available under "Layout". For the two side by side Objects, we filled the Objects with a picture and text that we typed in over the picture. 1. If you use the shapes (Objects) that are part of the separate slide layouts such as "Title and Content", "Two Content," "Comparison", you can fill those shapes with a particular color whereby "Drawing Tools"will control everything in terms of the actual shape. 2. If you fill the shape with a photo by use of "Shape Fill", this will cause the "Picture Tools Menu" to be active along with the "Drawing Tools" Menu. 3. When filling the shape with a Picture, you can play with the Picture Transparency by going to "Picture Styles" going to "Fill" and selecting the Transparency setting of your choice. 4. If you have placed text over the Photo that fills the Object, the "Transparency" effect will help one to read the text that you have typed over the picture that much easier. 5. To control the placement of the object on the slide: If using a "Fill Color" opposed to a Photo, then go to "Drawing Tools" and go to "Align" and chose where you want to position the box (Object). If the Object is filled with a Photo, then you can go to either "Picture Tools Align" or "Drawing Tools Align" to position the object at a certain area on the slide. 6. Since the Picture was brought into the Object by use of "Shape Fill" rather than plain old "Insert Picture", both "Align" in Drawing Tools as well as Picture Tools will yield the same exact result. 7. Finally, if you place text within the object, you can control the positioning of the text by going to Home, "Align Text" and select Top, Middle or Bottom. Training From An Inside Perspective www.advanceto.com

MS Word For Law Firms- Get It Done While Your Table Is Highlighted

I guess I should explain the title of this post. When you need to do a Financial Table within an MS Word Document from scratch, there are a lot of things you can initially do to get the table ready for use so let's go over them. 1. Determine how many columns and rows are needed for your table. 2. Create your table 3. If in Print Layout View, you can select your entire table by clicking on the target symbol that comes up on the top left side when your cursor is within your table. 4. Once your entire table is selected, you can do the following in preparation. A. Remove your border lines so that you are left with your grey grid. B. Remove before and after spacing so that there is no extraneous spacing in the table. C. Adjust the font size if necessary D. Make sure all cells are bottom left aligned E. Make sure that those cells that will accommodate your numbers are all Left Aligned. By doing this, you can use the method for your numbers that uses the right tab in the ruler for your $ sign lines and the dec align tab for your non-dollar sign lines. It won't work properly unless the cells are left aligned. F. Finally, with the Table still highlighted, go into Table Properties and decide on the horizontal alignment. Will your table be left, center or right aligned. Now you should be ready to put your table together. While there may be minor adjustments to be done with column width etc. this initial exercise that I have suggested you go through will help you to put your table together a bit easier. Top Tier Style Legal Word Processing Training www.advanceto.com ==================== Highly Recommended www.advanceto.com - MS Word Legal Training - Basic - Advanced Increase Your Awareness Level http://awarenessexplosion.weebly.com Invite Us To Your Firm https://legaltestready.tumblr.com/post/164642716558/invite-us-to-your-firm-expand-the-ms-word

Learn MS Word - Momentary Confusion When Editing An MS Word Table...

I like to include these quick fixes because minor problems are amplified when a person is under time constraint, and is having trouble focusing on the actual problem. So here is the scenario: Document has a large table mostly consisting of text that extends over 20 pages. It has a large textual header row. The Header Row repeats on each page because "Header Row Repeat" has been selected. The operator is attempting to edit Header Material and cannot click upon this text to make the edits. They have already spent much time looking at the table thinking someone has locked that part of the document from being able to be edited. What actually happened is the following: 1. The attorney, 10 pages into the paper copy (Hard Copy), made edits to the large repeating table heading sitting at the top of the table on page 10. 2. The operator, being on page 10 of the MS Word document was trying to edit the area that the attorney made edits to no avail. 3. The operator was then directed to go back to page 1 of the table and to edit the header from that location. The hard copy momentarily confused the operator because the attorney did not realize that the repetitive header info is "uneditable" unless of course you go back to Row 1 of the the table where it originated. 4. The operator went back to row 1 and made the changes then, went back to page 10 and continued on with the edits for the remainder of the document. Simple, but then again, it is always simple when you have already been there. Basic-Advanced Legal MS Word Training Advanceto.com

Learn MS Word Legal - The Difference Between Data Series and Data Labels:

The Difference Between Data Series and Data Labels: This subject has to do with PowerPoint Items Found in Pie, Charts, Bar Graphs, Line Charts etc. Let's use a Pie Chart as a good Visual to define Data Label Vs. Data Series. Scenario: Our Pie Chart Involves the Percentage of those people in certain groups that have a Pet. The Groups are 1. Business Owners, 2. Office Workers, 3. Blue Collar Workers, 4. IT Professionals and 5. Retired Workers. 1. For this scenario, let us assume that the percentages of the different categories of workers went as follows: Business Owners 20%, Office Workers 30%, Blue collar 25%, IT Pros 0.5% and Retired 20%. 2. Picture the Slices of the pie and on each slice of the pie, picture the size of each slice based on the percentage of each category type that owns a pet. 3. The Percentage figures that you see on each individually colored slice of the pie are known as Data Labels. 4. The Data Series would be the different categories of people that were polled in order to produce the chart as a whole. And in this case, the Data Series would be composed of 5 separate categories producing the 5 slice pie. 5. Each individual part of the Data Series (each part of the pie) can be formatted individually in terms of color, while each individual Data Label (the percentages) can be formatted in terms of color and font size. 6. When you deal with Bar Charts they too have Data Labels on each part of the Bar For Each Separate category. 7. For each separate plot point of a Line Chart you can have a Data Label showing at that point. Each Separate category in a Bar Chart and Line Chart is known as an individual Data Series since unlike a Pie Chart, Bar and Line Charts can be composed of multiple Data Series. Training From An Inside Perspective www.advanceto.com

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MS Word Legal Training The Right Way: Uppercase Raw Text And The Effect It Has on Your Completed TOC

Uppercase Raw Text And The Effect It Has on Your Completed TOC This article will be helpful to those who do not understand certain results concerning the look of the finished TOC. Many issues that affect the finished Table of Contents actually stem from the raw text of the document before any Styles or Multi-Level Outline was activated. Let's go over those items that cause unexpected results in your completed TOC. 1. If a Title is in ALL CAPS in the raw text, then before you apply the Heading Style, I suggest you change that text over to Initial Caps (use your Change Case Button under the Home Tab or Shift F3) and build the ALL Caps aspect into the Heading Style (under Font) if the Heading for a particular level within the document requires ALL CAPS. 2. Leaving the raw text in ALL CAPS while also building ALL Caps into your Heading Style, will result in the ALL CAPS in the raw text "overriding" the ALL CAPS attribute in the Heading Style. You end up with the text of that particular heading being brought into your TOC as ALL CAPS. 3. On the other hand, building ALL CAPS into the Heading Style only and changing the raw text over to Initial Caps before applying the style, results in the TOC having Heading Text in Initial Caps. So, you will only have your ALL CAPS within the document itself such as the text of your Heading 1. 4. Knowing this scenario as described above, allows you to take preventative action if the Headings within your TOC have to be in Initial Caps while certain Headings within the actual document need to be in ALL CAPS. It should be noted that once your TOC is run, you have control over the modification of the TOC in terms of the positioning of the lines and spacing between the TOC levels by modifying your TOC 1 and TOC 2. Reminder: If the Heading text of the TOC crowds the page numbering of the completed TOC, then modify TOC 1 or 2 and under Paragraph, place a Right Indent of 0.5. This creates a clear lane between the Heading Text of a particular level and the Page Number.. Training From An Inside Perspective Basic - Advanced MS Word Legal Training That Truly Leads To A Job In The Legal Industry www.advanceto.com

MS Word Legal Training: Always Check Your Link Level To Style...

This is a simple concept but if not checked, it can cause a lot of problems. We are talking about "Link Level To Style" in the Multilevel Dialog Box. If this is not checked from the outset, then a number of issues relating to Multilevel outlines will be affected. When we do Multilevel outlines, you have a Numbering Aspect and Textual Aspect that come together to make one complete level Heading. Yes, we make use of the Heading styles for each individual Heading Level. The Numbering Aspect of the Heading Level is taken care of in the Multilevel Dialog Box while the textual portion of the Heading Level is taken care of within the Heading style itself through modification. When you start a document that will use Multilevel numbering, you must first connect each Level number in the Multilevel Dialog Box to the corresponding Heading Level Number. Level 1 to Heading 1, Level 2 to Heading 2 etc. If we do not do this, then it can have the following effect. 1. Heading levels will not work since they don't know who they are working along with. 2. Combo numbers such as 1.01 will not work properly since to produce the number, they are a result of two levels coming together and working in conjunction with corresponding Heading levels. 3. Even if "one level" is not connected or better yet, one level connected to the wrong Heading Level or other Style will throw the whole thing off. In sum, when first starting a Multilevel related document, connect at least the first 4 Heading Levels before doing anything else. For the most part, this will handle most of the document and cut down on errors. Training From An Inside Perspective www.advanceto.com

Top-Tier MS Word Legal Training- The Very Useful Watermark Feature

The Very Useful Watermark Feature Whenever I bring up subject matter that involves procedures whereby the location of the feature has moved from one version of the software to another, it is very important to know where the item has been newly situated. The Watermark is a very important feature that should be used to protect against wholesale copying. Let's take a quick look at the Watermark. If we choose to implement a watermark in MS Word, we make a decision whether we use a generic watermark such as "Confidential" "Client Copy" etc. or we can use a picture or logo type picture and finally we can use a "Custom Watermark" whereby we type in our own text such as our company name, website etc. If we print out the file, the watermark will be visible on your hard copy. If we send the file in MS Word to someone and the file is not password protected, then someone can simply remove it. Finally, if we save the file as a PDF, then the watermark will be present in the PDF on its own layer. Again, it can be accessed and removed if you don't password protect the PDF file from editing. In Adobe Professional, this can be done under Tools, Advanced Editing Functions and choose -Touch-Up Object Tool. And one should remember the many programs that break the passwords set on both MS Word and Adobe PDF. Keep in mind that the watermark can be implemented from the Adobe file since Adobe Professional and Nuance allow one to create a watermark in the newly created PDF. In MS Word 2010, we find the watermark under the Page Layout Tab. In MS Word 2013-16, here is how to get to the watermark feature: Click the Design tab. In the Page Background group, click the Watermark button. A menu plops down with a host of predefined watermarks that you can safely duck behind the text on your document's pages. Choose a watermark from the long, long list or customize your own. Note: To "flatten" the watermark so that it can not be removed, using Adobe Professional or Nuance, save the PDF with the watermark as "JPG's". Then, create a PDF file based on the JPG's. The resulting PDF might lose about 5% of the original clarity but NO ONE can remove that mark. You would have to re type the entire thing. Highly Recommended: www.advanceto.com - Top-Tier Style Legal Training. https://legaltestready.tumblr.com/post/170349882848/advanceto-ms-word-legal-for-2007-16-answering

Learn Legal MS Word: Document Compare Vs. Track Changes - There is a Difference

Let's first talk about Document Compare. Under the Review Tab: (Document Compare). In this instance, we are comparing two separate versions of a document whereby additions should be displayed as double underscore and deletions should be displayed as overstrike text. The comparison shows the progress between the two documents. On a document comparison, everything should be in black text. It is important to note that many document comparisons are saved as PDF files and sent to the attorney or client along with the most current "Clean" version of the file. Clean, simply refers to the MS Word document that the recent round of edits were done in. Let's talk about Track Changes: When Track Changes are on, either an attorney will ask that we leave it on and do the proposed edits or we switch the view over to "Final" that leaves the function on but does not show the Track Changes which can be a diversion while you are doing your edits. Sometimes we are asked to "Accept All Changes" and turn off the function altogether. Track Changes unlike a document comparison, shows an immediate black line of the changes in real time as you type your additions and deletions and is occurring within the "current open document" rather than comparing two separate documents as in a Document Comparison. Traditional colors for Track Changes are Blue for the Additions which are Double Underlined and Red with Overstrike for the deletions. You can print the track changes by either switching over to Final Showing Mark-Up and going to print or leaving the document in Final which hides the black line and then going to File, Print, Settings, Print All Pages and choose "Print Mark-up.". Note: Under "Change Tracking Options" is where you can affect the color of the additions and deletions as well as how the additions and deletions will be displayed. Training From An Inside Perspective www.advanceto.com