MS Word Legal Training- Adding The Style Separator Icon To Your Quick Access Toolbar

Adding The Style Separator Icon To Your Quick Access Toolbar Just a quick reminder of just what is a Style Separator for those who do not use it often: In many documents that use Multi Level Outlining, the headings are by themselves and are not part of a regular paragraph. Sometimes, they do share the paragraph and when they do, the majority of the time it is the second level (Heading 2). It would look something like this: Section 1.1 Provisions of the Contract. Remaining Body Text. Remaining Body Text. Remaining Body Text. Remaining Body Text. When the Heading 2 shares the paragraph, if we do not put in the Style Separator after the heading material, when we run the Table of Contents it will bring in the entire paragraph into the TOC. The keyboard shortcut that brings forth the Style Separator is Control + Alt + Enter The Style Separator Icon is not always available on a particular workstation and ... if one does not know the short cut keys to produce the style separator or if for some reason the control keys are not working to produce the Style Separator you can waste a lot of time until you get the info. If you are taking a test at an agency or law firm, this can be a problem since not knowing the shortcut keys and not having the icon available would result in you losing unnecessary points since you could not perform a major task. So, how do we add the Style Separator to your Quick Access Tool Bar ? 1. Right click at the top of your screen and choose Customize Quick Access Toolbar. Your Quick Access Tool Bar has items in it such as Save, Undo, Redo, Open. 2. After you right click at the top of your screen the Word Options Menu opens up. 3. You will see "Popular Commands" when it first opens. Choose "All Commands". Look for "Style Separator". Note: In 2003 it used to be "Insert Style Separator". Click the "Add" Button after selecting Style Separator . The Style Separator selection will now appear in your Quick Access Toolbar. 4. The Style Separator (which appears as a small double paragraph symbol) will now be ready for use. Basic - Advanced Legal Training www.advanceto.com