Wednesday, October 31, 2018
MS Word 2007-16 Learn Legal - The 3 Essentials When Doing Cleanu
The 3 Essentials When Doing Cleanup On MS Word Documents
By Louis Ellman
MS Word 2007-16 Learn Legal - The 3 Essentials When Doing Cleanup
By Louis Ellman
When I do a document cleanup, my routine involves
1. Changing the font for the document as a whole. (Modify Normal)
2. Making sure the quote style matches all the way through.
3. Making sure the margins are 1 inch all around.
4. Making sure section breaks are set for New Page and Different First Page applied to the entire document.
5. Making sure that the document is set for top alignment with the exception of the Cover Page which I set for Vertical Alignment Center.
Because some of the text attributes are applied directly, this is why you will still see mixtures of fonts within the text after you have changed the document font by modifying the Normal style.
As part of the cleanup routine, I select all the text (Control A) and then use Control Spacebar which strips off any fonts that were directly applied so that only the font selected for the document as a whole remains. Yes, I also make use of Paste Special - Unformatted Text when I want to strip the document down to raw text.
Below is a summary of what I call the 3 essentials. Keep in mind that with the exception of Control Shift N, we are talking about removing surface formatting and not disturbing the style attributes.
CTRL+SPACE BAR – This removes all character-level formatting—strange fonts, underlining, boldface, italics, etc.
CTRL+Q – This removes all paragraph-level formatting—out of place indents, line spacing, extra spacing before and after the paragraphs, etc.
CTRL+SHIFT+N – This returns the selected text to Normal formatting.
Note: Before I alter a document in a major way, I always make sure that I have a hard copy printout so that I know where all of the bold, italic and underscore occurred within the document. I then have the ability to build those attributes into styles and/or create character styles to handle some of the surface formatting that will be more controllable with the use of a character style.
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Monday, October 29, 2018
Learn MS Word Legal - Using Global Replace For Hard Space...
Using Global Replace For Hard Space
A Hard Space (Control + Shift + Spacebar) aka Required Space, Non-breaking Space, simply serves to keep two items together such as "John Q" Smith. A Hard Space would be placed between the John and Q so that the Q doesn't separate from John and wrap to the next line. Next example is January 1, 2017. We place the Hard Space between the January and the 1.
Another use of the Hard Space is numbering throughout a paragraph whether it is (1), (i), (a), (I) etc. and you don't want the numbering to separate from the word that directly follows.
Numbering within paragraphs is the MOST common use of the Hard Space and to apply this protection throughout the document smoothly, we "usually" make use of the Global Replace Function over a 1 by 1 approach.
Inserting Hard Spaces as Needed 1 By 1.
Rule 1: Make sure there are no regular spaces between the two items that need the Hard Space. I usually highlight the empty space and replace it with a Hard Space.
1. Place the cursor between the two items and use Control + Shift and tap the Space Bar 1X.
2. There should only be the Hard Space between the two items. If there is a "hard space" and a "regular space" it will not work.! A Hard Space produces a degree like symbol °.
Using Global Replace:
1. Highlight the piece of text that contains the text needing the Hard Space. This provides more control over the Global process.
A. Use Control H. To reveal your Find and Replace Dialog Box
B. In the "Find What" area type in a Closed Parenthesis ")"and a regular space.
C. In the "Replace With" area use a Closed Parenthesis ")" and Click the "More" Button followed by the "Special" Button and select "Non-Breaking Space".
D. Select "Replace All" and all items needing the Hard Space will now be done. Note: Because you first highlighted the text, it will prompt you to keep going or end the process.
PS: A Hard Hyphen (keep-together) is Control Shift Hyphen.
Training From An Inside Perspective
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U
A Hard Space (Control + Shift + Spacebar) aka Required Space, Non-breaking Space, simply serves to keep two items together such as "John Q" Smith. A Hard Space would be placed between the John and Q so that the Q doesn't separate from John and wrap to the next line. Next example is January 1, 2017. We place the Hard Space between the January and the 1.
Another use of the Hard Space is numbering throughout a paragraph whether it is (1), (i), (a), (I) etc. and you don't want the numbering to separate from the word that directly follows.
Numbering within paragraphs is the MOST common use of the Hard Space and to apply this protection throughout the document smoothly, we "usually" make use of the Global Replace Function over a 1 by 1 approach.
Inserting Hard Spaces as Needed 1 By 1.
Rule 1: Make sure there are no regular spaces between the two items that need the Hard Space. I usually highlight the empty space and replace it with a Hard Space.
1. Place the cursor between the two items and use Control + Shift and tap the Space Bar 1X.
2. There should only be the Hard Space between the two items. If there is a "hard space" and a "regular space" it will not work.! A Hard Space produces a degree like symbol °.
Using Global Replace:
1. Highlight the piece of text that contains the text needing the Hard Space. This provides more control over the Global process.
A. Use Control H. To reveal your Find and Replace Dialog Box
B. In the "Find What" area type in a Closed Parenthesis ")"and a regular space.
C. In the "Replace With" area use a Closed Parenthesis ")" and Click the "More" Button followed by the "Special" Button and select "Non-Breaking Space".
D. Select "Replace All" and all items needing the Hard Space will now be done. Note: Because you first highlighted the text, it will prompt you to keep going or end the process.
PS: A Hard Hyphen (keep-together) is Control Shift Hyphen.
Training From An Inside Perspective
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U
Saturday, October 27, 2018
Learn Legal MS Word The Right Way - Styles and the Clipboard
When Applying Styles - Place The Style You Are Applying Most On The Clipboard....
Scenario: Styles are applied to a large file. You have Heading Styles for the Multilevel Outline, Body Text Styles for the non-numbered paragraphs, and a Style Separator scenario whereby the text to the right of the Style Separator uses a Body Text type style to disassociate the remaining Body Text from the Heading 2 text that sits before the Style Separator.
When putting together an involved document, you don't want to have to go up and down the right side style pallet looking for each needed style. That eats up a lot of time and results in a lot of unnecessary movement.
Instead, we use a combination of things in order to smooth out the process of applying styles.
Back to your Style Separator Example:
- You have the right side palette open where you are staring at Heading 2.
- After we bring in the first instance of the Body Text style that is applied after the Style Separator, we can place the formatting of that style we will use again and again on your "clip board" by the use of Control Shift C. This style will now be available all day as needed on your clipboard until of course you establish a new Control Shift C.
- The sequence then becomes apply the Heading 2 Style to the text that shares the paragraph. Heading 2 and its attributes come in.
- Apply the Style Separator (Control Alt Enter) and your cursor will be sitting to the right of the Style Separator.
- Use Control Shift V to paste the formatting of the body text style you placed on the clipboard that disassociates the Body Text from the Heading 2 text.
- This method will help to cut down on much of the movement associated with applying styles. The use of the Control Shift V is more efficient than using the Paint Brush. FYI: Control Shift C and Control Shift V is the key combination for the Paint Brush.
- Placing your most used style on the clipboard for your editing session will make the process of applying styles a lot easier.
Training From An Inside Perspective We routinely and thoroughly go over Style Separator scenarios, Multilevel Outlines, Cross References, TOC, TOA, Index Of Terms, Strategy and so much more!
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What to Expect on an Agency or Law Firm MS Word Hands On Test. Get The Inside Track Before You Test www.legaltestreasy.com
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Tuesday, October 23, 2018
MS Word Legal - Don't Forget To Link Level To Style..,
Always Check Your Link Level To Style...
This is a simple concept but if not checked, it can cause a lot of problems.
We are talking about "Link Level To Style" in the Multilevel Dialog Box. If this is not checked from the outset, then a number of issues relating to Multilevel outlines will be affected.
When we do Multilevel outlines, you have a Numbering Aspect and Textual Aspect that come together to make one complete level Heading.
Yes, we make use of the Heading styles for each individual Heading Level. The Numbering Aspect of the Heading Level is taken care of in the Multilevel Dialog Box while the textual portion of the Heading Level is taken care of within the Heading style itself through modification.
When you start a document that will use Multilevel numbering, you must first connect each Level number in the Multilevel Dialog Box to the corresponding Heading Level Number. Level 1 to Heading 1, Level 2 to Heading 2 etc. If we do not do this, then it can have the following effect.
1. Heading levels will not work since they don't know who they are working along with.
2. Combo numbers such as 1.01 will not work properly since to produce the number, they are a result of two levels coming together and working in conjunction with corresponding Heading levels.
3. Even if "one level" is not connected or better yet, one level connected to the wrong Heading Level or other Style this will throw the whole thing off.
In sum, when first starting a Multilevel related document, connect at least the first 4 Heading Levels before doing anything else. For the most part, this will handle most of the document and cut down on errors.
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Books That Read Like I Am Sitting Right Next To You
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This is a simple concept but if not checked, it can cause a lot of problems.
We are talking about "Link Level To Style" in the Multilevel Dialog Box. If this is not checked from the outset, then a number of issues relating to Multilevel outlines will be affected.
When we do Multilevel outlines, you have a Numbering Aspect and Textual Aspect that come together to make one complete level Heading.
Yes, we make use of the Heading styles for each individual Heading Level. The Numbering Aspect of the Heading Level is taken care of in the Multilevel Dialog Box while the textual portion of the Heading Level is taken care of within the Heading style itself through modification.
When you start a document that will use Multilevel numbering, you must first connect each Level number in the Multilevel Dialog Box to the corresponding Heading Level Number. Level 1 to Heading 1, Level 2 to Heading 2 etc. If we do not do this, then it can have the following effect.
1. Heading levels will not work since they don't know who they are working along with.
2. Combo numbers such as 1.01 will not work properly since to produce the number, they are a result of two levels coming together and working in conjunction with corresponding Heading levels.
3. Even if "one level" is not connected or better yet, one level connected to the wrong Heading Level or other Style this will throw the whole thing off.
In sum, when first starting a Multilevel related document, connect at least the first 4 Heading Levels before doing anything else. For the most part, this will handle most of the document and cut down on errors.
Training From An Inside Perspective
www.advanceto.com
Books That Read Like I Am Sitting Right Next To You
www.legaltestready.com
www.awarenessexplosion.com
www.lowcostempire.com
Friday, October 19, 2018
Learn MS Word Legal -Paste Special Unformatted Text vs. Strip To Normal - There Is A Difference.
Paste Special Unformatted Text vs. Strip To Normal - There Is A Difference.
When teaching, I am often asked to distinguish between Paste Special Unformatted vs. Strip To Normal.
Although at first glance, one would think you are essentially dealing with the same scenario, it is actually not that at all.
Strip To Normal: (Control Shift N). When we strip a piece of text to "Normal Style", we are removing from that piece of text all Direct Formatting (On the surface) as well as any attributes (Fonts, Bold, Und), Paragraph Formatting (line spacing, alignment, before/after,) contained within a Style that was attached to that piece of text.
1. We do so to ensure that when we reapply a particular style or apply a different style to a particular piece of text that the text is a clean slate and only the attributes and paragraph formatting instructions of the style we are about to use will be the only items that are attached to that piece of text.
2. Stripping to "Normal" is basically stripping the selected piece down to plain text so we can manipulate it by a package of instructions known as a "style".
Let us examine Paste Special, Unformatted Text.
In this scenario, we are cutting or copying text from another MS Word document, webpage, text within another software etc. such as a PDF file, and bringing that text over to a targeted area within a target document.
1. Without the use of Paste Special, Unformatted, whatever attributes such as outline numbering, fonts etc. are presently contained within the cut or copied text will enter the target area and may disrupt the structure or look of the targeted document.
2. When Paste Special Unformatted is used, the text that is meant for the targeted area of the target document will be simultaneously stripped to plain text while the style waiting in the targeted area will cause the newly stripped text to pour into the awaiting style in the target document thus becoming part of the document without causing ANY disruption to the targeted file.
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I would not take an MS Word Hands On Legal Secretarial or Word Processing Test until you go to
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Wednesday, October 17, 2018
Learn MS Word Legal - Footnote Basics and RelatedvStyles
Footnoting Basics Including The Related Styles
Louis Ellman
Footnote Reference/Footnote Text
This is considered a minor item in the scheme of things until you are in a position of having to change the numbering or text. It comes down to if you are asked to modify Footnotes in terms of their Reference Numbers vs. the actual Footnote text you can waste time figuring it out if you don't know it right off the bat.
You need to know how to modify the actual styles that represent the Footnote numbers vs. the Footnotes Text.
1. You might be in a situation whereby the attorney wanted for whatever reason an alteration to the size of the text. Typically, law firms use Times New Roman 12 for the bulk of the document and the Footnotes are done two point sizes down which gives you Times New Roman 10.
2. When you insert a Footnote, you end up with a footnote number or a footnote symbol depending on what you choose for the numbering system. You have a Footnote Reference Number within the BODY of the text which appears Superscripted as well as a corresponding Reference number at the BOTTOM of the page associated with the new footnote.
3. If you sweep your cursor over the footnote reference number "within the text" and look up to your style window, your Apply Style Toolbar (Control Shift S) or your style task pane to the right, you will see that it reads "Footnote Reference". Keep in mind that this is a character style “a” and is not a paragraph style. Therefore, you can (and would only need to) modify its font characteristics and attributes if needed such as bolding, font and font size.. This is the name of the style that is associated with the footnote number or symbol.
4. Now, if you go into Print Layout and run your cursor over the Footnote Reference Number next to the actual footnote text (at the bottom of your page) the style associated with the footnote number is AGAIN "Footnote Reference". If you are to highlight the text of the footnote itself and look at your task pane you will see that the style associated with the footnote text is called "Footnote Text".
5. This is important because if you should have the need to modify the footnote reference numbers or the footnote text in any way, you would know what styles control which parts of the footnote!
6. Remember, the Footnote Text tends to be two points below the font of the text of the actual document. So, if your document is in Times New Roman 12 (a very popular law firm font) then your footnotes should be in Times New Roman 10.
This is considered a minor item in the scheme of things until you are in a position of having to change the numbering or text. It comes down to if you are asked to modify Footnotes in terms of their Reference Numbers vs. the actual Footnote text you can waste time figuring it out if you don't know it right off the bat.
You need to know how to modify the actual styles that represent the Footnote numbers vs. the Footnotes Text.
1. You might be in a situation whereby the attorney wanted for whatever reason an alteration to the size of the text. Typically, law firms use Times New Roman 12 for the bulk of the document and the Footnotes are done two point sizes down which gives you Times New Roman 10.
2. When you insert a Footnote, you end up with a footnote number or a footnote symbol depending on what you choose for the numbering system. You have a Footnote Reference Number within the BODY of the text which appears Superscripted as well as a corresponding Reference number at the BOTTOM of the page associated with the new footnote.
3. If you sweep your cursor over the footnote reference number "within the text" and look up to your style window, your Apply Style Toolbar (Control Shift S) or your style task pane to the right, you will see that it reads "Footnote Reference". Keep in mind that this is a character style “a” and is not a paragraph style. Therefore, you can (and would only need to) modify its font characteristics and attributes if needed such as bolding, font and font size.. This is the name of the style that is associated with the footnote number or symbol.
4. Now, if you go into Print Layout and run your cursor over the Footnote Reference Number next to the actual footnote text (at the bottom of your page) the style associated with the footnote number is AGAIN "Footnote Reference". If you are to highlight the text of the footnote itself and look at your task pane you will see that the style associated with the footnote text is called "Footnote Text".
5. This is important because if you should have the need to modify the footnote reference numbers or the footnote text in any way, you would know what styles control which parts of the footnote!
6. Remember, the Footnote Text tends to be two points below the font of the text of the actual document. So, if your document is in Times New Roman 12 (a very popular law firm font) then your footnotes should be in Times New Roman 10.
Basic-Advanced MS Word 2007-16 Legal Training
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Tuesday, October 16, 2018
Invite Us To Your Firm: Expand The MS Word Knowledge of Your Staff Comfortably and Affordably.
Are you tired of sending your staff to training that makes very little impact as well as not being cost effective?
We have the answer to ineffective training.
Keep in mind, the same format (question/answer) can be done for private groups, job agencies where perspective candidates that may have gaps, have the opportunity to ask questions that can really make a difference when testing or interviewing. Smaller groups that need the same type of help.
Whatever method you choose your employees will benefit; Lets go over the choices:
1. The Press Conference like t method
Although we teach traditional basic-advanced class with our specific and unique syllabus there are those scenarios whereby the staff just does not have the time to spend in a traditional format. Therefore, to address this, this fun style of class is designed to impart as much useful material as possible in a short time frame. In this way, the staff can learn valuable material and get back to their desk in a reasonable time frame.
The Press Conference Method:
1. We need at least 1 machine . An overhead projector would sure help but not crucial. A Marker Board would be great!
2. All MS Word related questions are fielded from the group and explained thoroughly in front of the group.
3. All sessions are unique since the questions come from the group. A lot of ground is covered.
4. Within 48 hours, everyone receives a summary of all questions asked, the answers and supporting material which will go into more detail. The Press Conference can be 2.5 or 4 hours.
5. If the group wishes to focus on certain topics exclusively, then that can be done as well and the summary provided will simply reflect that subject matter.
Desk By Desk:
1. We go Desk by Desk and clear up any questions you may have. Again the entire group receives all the questions with the answers within 48 hours.
On-Line:
The Q&A session can be done online as well. Summary and supporting material will be provided within 48 hours of all questions explored.
Email:
The email version of this would include any 3 questions that any employee wants “clarified” and all will receive a copy of all questions asked and the explanation.
It is an easy way to get the staff interested in expanding their current knowledge substantially in a comfortable setting.
Bonus materials included with every class.c
Contact Louis Ellman
Louis@advanceto.com
888-422-0692 Extension 2
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Sunday, October 14, 2018
MS Word Legal Training - Sometimes You Are Just Missing A Couple of Things...
MS Word Legal Training - Sometimes You Are Just Missing A Couple of Things...
Invaluable Word Processing Training at a Affordable Price.
Manhattan location Price is $250 a class.
Phone class is always $175.00. Course packages are available at discounted rates! Click on link for pricing:
http://advanceto.weebly.com/courses.html
LinkedIn Group: "AdvanceTo Legal and Corporate Word Processing Training Forum" for free job postings, free how-to articles and discussions. This is an invaluable resource!!!
At AdvanceTo, we train basic-advanced MS Word Power Point, Excel, DMS, Adobe as well as Nuance.
The scenario that I talk about in this ad,we see a lot. Someone goes to an agency for a particular job offering. They take a test and it is determined that they don't know a particular procedure(s) that the client offering the job needs. The majority of the time, the agency will look for someone else that fits the bill. Even though that candidate was 85-90% good for that position they lose out for want of a little training.
We have the ability to tailor a course for you that focuses on your weaknesses when most of everything else you are comfortable with. Don't let lack of a procedure or two stop you from competing. We can clear those items up most probably in one class. If you have been in the legal atmosphere for a number of years then you are most probably pretty well versed and just need to fill in the holes.
We offer weekly the following:
1. Live Phone and/or In Person class is approximately 4.5 hours. Phone class may be split into two. We teach 2007-16. Half Class available after first full class.
2. Most classes 1 on 1 or 2 students tops.
3. The ability to make your own schedule from class to class.
4. Learn from those from the top-tier of the legal industry who function as coordinators, lead operators help desk and IT personnel.
5. We help you with placement as well.
6. Total test prep before you ever go to the agencies.
LinkedIn Group: "AdvanceTo Legal and Corporate Word Processing Training Forum" for free job postings, free how-to articles and discussions. This is an invaluable resource!!!
Questions? Just give us a call.
AdvanceTo Corporation
(888) 422-0692, Ext. 1 or 2h
Saturday, October 13, 2018
Learn MS Word Legal - I Want My a Style Box Back
That was the simple request that the Operator made. I want my "Style" box back. Not understanding what she meant right off the bat, I asked a series of questions:
1. Are you talking about your "Style Area Pane" (Draft View) under Format Options, Advanced that Tracks each applied style? The answer was no.
2. Are you talking about your right side Style Pallet that you turn on under the Home Tab and Styles. The answer was no.
3. Are you talking about the Apply Styles Toolbar (Control Shift S) which shows you the style your cursor is presently on. The answer again was no. Your Gallery? No, no, no
4. It always sits in my Quick Access Toolbar and now it is gone. She is referring to the "Style" box. Your Quick Access Toolbar contains things such as Save, Undo, Redo etc. To turn on the "Style" box, do the following:
5. Go to File, Options, Quick Access Toolbar and on the left side choose "All Commands". Look for the command that says "Style".
6. Choose "Style" and Add it to the list on the right side. When you exit back to the regular screen, you will now see your "Style Box" sitting in your Quick Access Toolbar.
7. The style box is a very useful tool to let you know the Style name of the text that your cursor is presently on.
Check it out or install it to your Quick Access Toolbar. This holdover from MS Word 2003 is still very useful.
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Thursday, October 11, 2018
Learn MS Word Legal - Flattening An Image To Save A Step Quality and Time
Fattening An Image To Save A Step Quality and Time
Premise: You are using Text Form Fields either from Adobe Pro or Nuance.
In this case, you are using the Text Form Fields in order to serve as a patch and hide an existing area of text on the form and replace it with other text. When everything is in place, you don't want the recipient to see the "patches" so we want to "Flatten" the Text Form Fields so that they meld into the PDF itself and no longer exist as a separate layer.
In years past we would save the PDF as a JPEG and then turn the JPEG back to a PDF to "Flatten" the image thus removing the layers. Also the quality of the image would diminish a bit.
In both Adobe Pro and Nuance there is a selection to "Flatten" the image so that the separate layers are gone and you don't lose quality.
In Nuance, look for the Advanced Processing Tab and select "Flatten".
In Adobe Pro, Click the Layers button, and select "Flatten Layers" from the options menu.
You don't want the recipient to peak under the patch to see the original text.
AdvanceTo Training for Basic-Advanced MS Word for Legal and Corporate Firms.
Test Prep and Job Placement
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Monday, October 8, 2018
Learn MS Word Legal - The Connections Of A Muli-Level Outline
The Connection Between The Numbering and Textual Aspect Of A Multi-Level Outline.
This article will highlight an error that is sometimes made with those new to Multi-Level Outlining.
1. When we first start a new Multi-Level Outline, the first thing we do is to Link the first 4-5 levels in the Multi-Level Outline Dialog Box to the corresponding Heading Levels in the "Link Level To" section of the Dialog box.
Now the system knows who is working together for each distinct level. Each distinct level will have a Numbering and Textual Aspect that work together as one complete level.
2. We then take care of the Numbering Type and the positioning of the outline number. The "Aligned At" section controls the first line of the outline heading while "Text Indent at" controls the position of the second line forward of the heading if there is a second line.
3. We then turn our attention to the Textual Aspect of the heading level we are working on and take care of those items such as line spacing, before/after spacing and alignment (such as left or justified).
4. When modifying the Textual Aspect of the Heading Level and entering Paragraph under Format, upon doing so, you most probably will see settings under Special and Left Indent and this is where the problem begins.
5. The settings that you see under Special and Left Indent are merely reflecting the settings that you just made when in the Multi-Level Dialog Box for the Numbering Aspect of that same level.
6. Left Indent under Paragraph, is the equivalent of "Aligned At" in the Multi-Level Dialog Box. Hanging under Special under the Paragraph Tab is equivalent to "Text Indent At" in the Multi-Level Dialog Box.
7. The error occurs when people enter the Paragraph Tab see settings under the Left Indent and under Special and thinking it is an error remove those settings. The positioning of the Numbering Aspect then will collapse.
8. Those settings are merely reflecting your Multi-Level Outline position settings and must be left alone. This should help prevent an error that causes much frustration.
Now you know the connection between the Numbering and Textual Aspect of a Heading Level within a Multi-Level Outline.
Highly Recommended Training
Saturday, October 6, 2018
MS Word Legal - The Getting Ready Routine Booklet...
The Getting Ready Routine:Booklet
By Louis Ellman
MS Word Legal -- The Strategy Session No. 1. A High Level Legal Word Processing Session For Well Under $100 Dollars!
The proper set up of your screen and settings before you start to style and /or edit your document.
I have taught MS Word for Legal Fis for many years, placed numerous people in all facets of law firm personnel including secretaries, paralegals, word processing operators and IT Help Desk.
In all the years I have been doing this, I have never had a student that went through this essential and vital routine that will be throughly revealed in this booklet. All of my students receive this from day 1. Once you know it you will surely never operate again without first doing this routine..
With this knowledge, you will have all vital settings taken care of and visually, you will have a ton of info at your fingertips. You can then comfortably move forward and style and/or edit your document.
My students reach a high level of understanding and competence, Most of my students are working and successful. We truly give a unique course and now is a great time to get involved being that the salaries have increased for both secretaries as well as WP Operators,
A good start is this booklet. It will be useful to you right away.
This book can be found on Kindle:
The sister book to this above mentioned book is the Strategy Session Books namely Volume 2. Volume 2 goes over the Getting Ready Routine, The Invaluable Structure First Routine, Page Numbering across Multiple Sections, Editing tips and so much more! If you wish to comfortably survive in law firms, then you want to know the valuable and inside info I share with you!
These 3 books are Teacher Connected. This means that if you are reading my books and have s question or need clarification, I field your questions. I am an author that is available for those people who purchase my books.'
Below is the description for The Strategy Session Books...
MS Word Legal -- The Strategy Session Volumes 1 and 2 A High Level Legal Word Processing Session For Well Under $100 Dollars!
TEACHER CONNECTED BOOKS!
The valuable book can be found on awarenessexplosion.com
CreateSpace eStore: https://www.createspace.com/6612233
WORK WITH ME! I share in this book what I share with my own students. This book gives us the chance to work together no matter where you live
This book is a thorough walk through, and strategy/judgment session of a corporate legal document that a word processing operator or secretary would be expected to format and style from scratch in a top tier law firm. The examination of the document is done from the prospective of a legal word processing center. I go paragraph by paragraph, style by style and teach you how to think as a top-tier legal word processing operator or secretary. This is truly a peek behind the curtain and I will check your work as part of the deal with feedback! Keep reading...
Besides a thorough walk through of the document, this book covers a lot of ground in terms of segmenting a document, establishing a Multilevel Outline, financial tables, page numbering and a lot more.
The "teacher connected" aspect comes from the student having the ability to download the legal document, style it and then send it to me for critique and suggestion. On the site where you download the document, you have the ability to contact me with questions.
MS Word Legal: The Strategy Session Volume 2
Getting Ready and Structure First
Authored by Louis EllmanMS Word Legal: Getting Ready and Structure First. This book goes over the solid basics of putting together the structure of a full blown litigation or corporate document. Everything from the cover page, section breaks, implementing separate page numbering formats, formatting tricks of the trade and a bonus in the back. The things covered in this book are those things that tend to hold people back whether they are a beginner or intermediate level operator.
No matter what Legal Document you work on, the strategy of this book will greatly benefit you and is "vital" for taking hands-on tests at an agency or law firm as well as a great strategy and professional approach to setting up involved legal documents as a secretary and/or word processing center operator.
The teacher connected aspect gives you the ability to keep in touch with me for guidance as it relates to this book.
No matter what Legal Document you work on, the strategy of this book will greatly benefit you and is "vital" for taking hands-on tests at an agency or law firm as well as a great strategy and professional approach to setting up involved legal documents as a secretary and/or word processing center operator.
The teacher connected aspect gives you the ability to keep in touch with me for guidance as it relates to this book.
Both Strategy Session Books can now be found on www.awarenessexplosion.com
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Friday, October 5, 2018
Learn Legal - Keeping The Original Formating In TheTOA
Keeping The Original Formatting In The TOA
When we are putting together a Table of Authorities, we usually underscore the cases or we italicize the cases within the document, It is up to the attorney of course as to what he/she might prefer.
A Table of Authorities is an extraction (listing) of Cases, Statutes (laws), Rules (Rules and Procedures of a particular court) - and other items that are used when putting together a litigation document that serve to support the facts and legal issues of the current case.
So after we go through a Table of Authorities and mark all of the Cases, Statutes and Rules etc. within the document, we then turn our attention to running the Table of Authorities.
1. Go to your References Tab. Click on the little Icon next to the Mark Citation Button (Right Side of Screen)
2. When your Table of Authorities Dialog box opens, you will see a selection called “Keep Original Formatting”.
3. Note: If you used “Direct Formatting” when either Underscoring or Italicizing the cases of your TOA and you want your finished TOA to also have that Underscoring or Italicized look then you check the “Keep Original Formatting” box.
4. Your completed TOA will have the Underscore or Italic look as well. If you don’t check “Keep Original Formatting” then you will just see the text of the TOA without the attributes after you run the TOA.
5. If you use s Character Style to Underscore or Italicize the Cases within the document, then selecting the “Keep Original Formatting” selection will not work. You will just get the text in the TOA without the underscore or italic attributes.
In order to further your TOA Knowledge you can also check out the following past articles in this Forum.
1. Table Of Authorities And The Use of Passim
2. Crowding Of The Page Numbering In Your TOC and TOA
3. Statutes, Rules and Table of Authorities
4. Adding Categories To The TOA
Training From An Inside Perspective
Basic-Advanced MS Word Training:
Test Prep-
Job Placement
www.advanceto.com
Monday, October 1, 2018
Learn MS Word Legal - Totally Underused -- Amazingly Valuable - The Organizer
Totally Underused -- Amazingly Valuable - The Organizer
While this short write-up will talk about the Organizer, I want to discuss why you would need to use it.
Depending on the type of firm and how tight the control, you may be able to develop a template. maybe not, encouraged to create styles as needed, discouraged from making additional styles. Whatever the situation, as long as you can get to the organizer you can shortcut a lot of the grunt work as per creating styles that fit a particular document type.
I recently had to reformat a set of documents that only slightly differed but in terms of formatting, they were essentially the same. So I have four things that I could do as it relates to grabbing a set of styles.
1. I could use Control Shift C and Control Shift V to Copy a style from one document to another one by one.
2. I could create a template and have all of these pre-made styles ready but I may not be willing to yank the text out of the existing document and into the template.
3. I could add all of these helpful styles into the Normal DotM file but depending on where you work they may not want the Normal Dot modified (added to or taken from)
4. Finally, I could open the Organizer, and on the left side have open the document that needs the styles and on the right side, have open the document that contains all of the great styles that you put together for a particular document type. Copy them over to the left side and you are good to go.
So, how do we get to the Organizer?
1. Go To The Home Tab.
2. Turn on your right side Style Panel
3. Go To The Bottom and choose "Manage Styles"
4. Choose "Import/Export.
5. Your Organizer will come up initially showing the Normal.dotM file.
6. Open up the desired file instead of the Normal.dotM and proceed to copy what you need over to the left side.
7. Take Note! To Get To The Organizer From The Left Side Tracking Panel: You can, in Draft View, Double Click on any Style in the Left Side Style Tracking Panel which opens the Dialog Box for Style Modification, but on the bottom left of the Dialog Box, you will see the Organizer button.
This is a feature you should know about and all of the advantages this gives you in terms of not having to reinvent the wheel over and over again.
Top-Tier Style Legal MS Word Training. Our Training Gets You In The Door...And.,.we assist in job placement as well.
Friday, September 28, 2018
Microsoft Word Legal Training - Invite Us To Your Church or School
Microsoft Word Legal Training - Invite Us To Your Church or School
Secretarial jobs paying in the $70,000 and up range with full benefits are quickly becoming the norm. Word Processing Operator salaries have increased as well.
On a routine basis, we help to get both secretaries and WP Operators into top-tier legal firms. We train from basic-advanced level, we prep our students for the agencies and we take part in their placement.
We can do our traditional and thorough course or we can do our very effective Question Answer and Demonstrate type class. This is a unique class since the audience decides the direction of the class but a ton is revealed and everyone receives a summary of every question and answer.
Either way, this Continuing Education class reveals the methods that are used in top-tier law firms. We feel that 10 people is the cut off in terms of size for this type of results driven class.
Most people are in 1 of 3 situations:
1. In between jobs and in need of MS Word training that allows them to pass job agency and law firm hands-on MS Word legal tests.
2. People who want to get into the legal industry but have not yet been trained for MS Word top-tier legal style.
3. Those people who are in legal firms that use 3rd party software and their generic MS Word Skills are weak at best. If this group should lose their position, the lack of generic skills will prevent them from passing an agency or law firm test.
We take people from basic to advanced on a regular basis and our students test well and are sought after for temporary and permanent secretarial and word processing positions covering all 3 shifts. In fact, we help with your placement
When finished with our training:
1. Your knowledge will be that of the top 10% of the industry.
2. You would have successfully submitted homework covering numerous corporate and litigation documents.
3. You would have successfully submitted a number of pre-tests and your ability to analyze and strategize as to the document automation process would be solid. Before going to an agency to take a hands on legal test, we give all of our students a strategy session which helps one to prepare even further.
Those who complete our program have new options, salary levels and scenarios available to them.
Class structure?
Ans: You have the option to do in-person class or phone class. The material covered is exactly the same. Each individual Live Phone and/or In Person class is approximately 4.5-5.0 hours.
Phone class may be split into two. We teach 2007-16. Half Class available after first full class.
Manhattan in person location Price is $250 a class.
Phone class is always $175.00.
Course packages for phone class are available at discounted rates!
Special pricing for Schools and Churches.
What percentage of your students get jobs?
Ans: The percentage of our students that go on to be successful in this industry is about 95%. This is due to the preparation and support that we provide.
LinkedIn Group: “AdvanceTo Legal and Corporate Word Processing Training Forum” for free job postings and free how-to articles and discussions. This is an repository of material going back to 2010 and an invaluable resource!!!
Questions? Just give us a call.
AdvanceTo Corporation
Tuesday, September 25, 2018
Learn MS Word Legal - Line Numbering and the Relationship to Line Spacing
So, you want to use line numbering? Line Numbering does get interrupted when a table is introduced (such as a Caption Box) so keep that in mind.
If you are using single spacing then that is what you get. A sequential number next to each single line. If you are using double spacing, then it will number each double spaced line. There is no need for your line numbering to be used on your Cover, TOC, TOA, Index of Terms, There is no need for you to use the line numbering within you Exhibits, Annexes or Schedules.
1. Place yourself within the boundaries of the Section that controls the main part of your document, Go to Page Layout (Layout in 2016).
2. Look for "Line Numbers".
3. Choose "Restart Each Page".
4. At the bottom you should see "Line Numbering Options".Choose that.
5. You will now be in the Page Numbering Dialog Box.
6. Choose "Line Numbers".
7. Use "Start at One , Count By 1 for traditional Line Numbering. Start at 1 count by 2 to have the Line numbers give the appearance of double space but know that it will count by even numbers and all odd number lines will not have a number next to it.
Finally for those people who have a mixture of line spacing within the document and wish to have a totally consistent look throughout the document no matter what the line spacing is we resort to the old "stemming the line numbering out of the Header" using a Text Box.
The Text Box method which we teach all of the time, allows us to have the consistent look of our choice and it is rather easy to set up.
Remember that many documents that use line numbering use as a "Page Border" where you have a a double line on the left side of the page and a single line on the right (no top or bottom border) and we make sure under "Options", to choose the "Text Option". This will ensure that the Page Border lines cling to the text and not act as a border meaning near the edge of the page.
Training, Test Prep and Placement
www.advanceto.com
Sunday, September 23, 2018
MS Word Legal - The Difference Between Transparency and Colorization When Dealing With Photos and Text in Power Point
When loading a picture into a content enabled slide type (such as Title and Content, Comparison), we embed the picture into the shape. Because the slide type is content enabled, you will immediately see the first level bullet associated with the bullet sequence that has been set up within the Master Slide. You will also see (before loading a photo) icons related to loading a photo, a chart, a video or a table.
1. Once you have keyed in your bulleted text and loaded your photo for a particular content related shape, you now have 3 choices as to how to deal with the photo.
2. You can leave the photo as is and work with the color of the text and bullets in order to make sure that the text is easy to read over the photo.
3. You can under Drawing Tools, "Fill" work with the Transparency feature in order to "wash out" the photo to enhance the text. Washing out the photo will still give the recipient the mood you were trying to create but the text will stand out against the washed out background.
4. Finally, under the "Picture Tools", you can go to "Color" which will provide you with the ability to colorize the photo and it will take on a different dimension altogether. Once you colorize the picture you can adjust both your bullets as well as your text to reflect the new look. Text tends to really stand out with a sharp appearance when using colorization of a photo embedded in a content enabled shape.
Basic-Advanced MS Word Legal Training for Secretaries, Paralegals, IT Help Desk and Word Processing Operators
www.advanceto.com
Before You Ever Go To Test At The Agencies...
www.legaltestready.com
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