MS Word Legal Training - X Marks The Spot

X Marks The Spot - Before You Throw Out Those Labels Well, anyone working in a center or medium to large firms has seen this happen. Scenario: You set up labels for a mailing. They could be 2x4 or Return Address- 80 to a sheet. It does not matter. Let us say there are 250 recipients. The labels go in the printer and when they come out they look great! So, what's the problem? They printed on the backside of the label sheets. 1. Many times I have seen both operators as well as secretaries take the labels and dump them in the garbage. 2. It was an error but most of the time you can place those same label sheets back in the printer the opposite way from the first time and it will print out fine on the actual labels. When you use a quality laser printer like they use at most firms, there is no bleed through of the ink onto the labels from the opposite side so most of the time you can salvage them. 3. An old trick is to place an X on a blank sheet of paper and load that sheet in the printer face up. Put some text on your screen and send it to print. The X side represents the label side. This then tells you whether your labels on the printer you are using, go in face up or face down. Depending on the printer you are using, you may get different results from placing labels in the tray vs placing the label sheets in the side feeder. So use the X routine to confirm both. 4. Now it is important to note that if you run your labels through on the wrong side (let's say 25 sheets and above), the large laser printers get very hot. If you place the labels right back in attempting to reprint, then the labels might start to come off of the sheets and start to stick to the roller and you will then have a mess. So, if you initially place your labels in on the wrong side, don't place them back in the same printer until it has totally cooled down and/or simply go to a new printer that has been dormant. Basic-Advanced Top-Tier Legal Training for MS Word 2007-16 www.advanceto.com