Using Indent Vs. Using The Target Symbol - There Is A Difference

What is this about?  Let's say preference and functionality.  

We are talking about finished labels.  When you run a merge or place labels on a sheet let us say 2x4 size, they have a tendency to come in to the left of the label thus leaving a lot of empty space to the right on each label.

People generally want to center the address of each label so it is nice and balanced on the label.  Centering for purposes of this discussion should be thought of in 1 of 2 ways.  One way is to literally center each individual label by use of the center icon or Control E. 

Some people do not like the look of the label when each individual line of the address is centered.  Instead, they like to adjust the left margin and push it so to speak to the center while keeping the left aligned look of the label.  This is the essence of what I want to talk about. The two ways in which we can adjust the left margin in order to better center each address in the individual labels on the sheet.

1.  Try this first.  Make sure your ruler is on.  Sweep across and highlight the first 6 labels.  By sweeping across  the labels rather than selecting the "target symbol" that comes up on the left side of the table when in print layout view, your ruler will be visible and so will the hour glass looking figure on the left side of your ruler.

2.  By hour glass figure, I am referring to the First Line Indent, Hanging Indent and Left Margin when all lined up on top of each other.  Anyway, when you sweep across the labels and highlight them in that way, you can go to the bottom block of the hour glass on the ruler and tug it toward toward the left and all the highlighted labels will react uniformly at once and this is very visual in terms of lining something up in this case, centering address info comfortably on each label.

3.  The other method to center the labels but keep the left aligned aspect is to use the target symbol on the top left of the table which will select the entire table at once.  Your ruler will now disappear.

4.  Go to Paragraph and go to Left Indent and place a figure in such as 1.5 and see how the labels respond meaning how they sit within each individual label.

5.  If the info is nicely centered on the label then great.  If not, with the entire table selected, adjust the left indent setting by increasing or decreasing the indentation setting until the labels sit nicely centered.  Get comfortable with both methods of adjusting the left margin.

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Matching The Color Of A Photo May Be Easier Than You Think

Some of you will get this and for some of you, it will go over your head probably for lack of interest. It is simple yet extremely valuable.

Scenario:  A Cover Page For A Report.  Background black.  Decent size photo: Dusk sky (mixture of blue, white, light grey) and a nice picture of a bridge over the water.  Nice night time like scene.

The task asked was to make a border on the page (top, bottom, left, right) using text boxes (width 0.5) which matched the same color combo as the dusk sky.

1.  Using the color mixing aspect concerning the "Fill of the text box", I just could not match the sky.  It sort of looked like it but, a cheap cartoon version of it and it did not work visually.

2.  So, resorting to an old trick, I am going to use Snag-it (you can use any software that lets you capture an area  of the screen).  

3.  I go over to the area of the picture that has the color mixture of the sky that they needed and I captured that area which was a perfect representation of the blend they were looking for and saved it as a JPG.

4.  I now went to each separate text box and using the "picture fill" loaded up the JPG and thus perfectly matched the blend they were seeking.

5.  It is an old method, but when needed, it always works and can save you a lot of time and effort.

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Merge and Fillable Forms: I have you covered.

Well, these are two subjects  are entities unto themselves.  For these two subjects in particular, people are making a iving from them.  For merge: letters, envelopes, agreements etc. and for Fillable forms:  Forms used by legal firms, insurance firms, medical, banks and on and on.

In order to learn these properly, (the way they are used in law firms), I put together a book for Merge and a Book for MS Word Fillable Forms. The material will enable you to be up to speed as you go through them.  

That is to say, immediately, not six months later, or not after a learning center charged a corporate rate of 650.00 - 1,200 for 4 hours and 20 people in the class. This is where the material is gone through like an express train and at some point you open up the materials they gave you and start all over.

My books and my teaching are designed to make the material usable right away not someday.  These books read like a well organized seminar.  I am known for that if anything.

Also, on http://www.legaltestready.com, you have a page where you can submit questions at any time, so you are never alone!  It does not get better than that.

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Removing The Ability To Expand

As part of my teaching, we always go over the Caption Box and other instances where for a particular style or look,  they make use of the colon (:) or the parenthesis usually the closed parenthesis for stylistic purposes.   

Another example would be 

Situations where between signature blocks,  you may have a narrow column filled with parenthesis that serve as a stylistic type separator between the two signature blocks.

The point is that when you take an agency test or you do this at work you should remove the selection  "Automatically Resize To Fit Contents" which is found under Table Properties (Options)

1.  The column that is designated for the Colons or the closed parenthesis is intentionally squeezed down to accommodate one character.

2.  When you start putting in the colons etc., if you do not turn off the above mentioned selection, then you need to place a soft or hard return after each and every instance since the cell will want to expand to accommodate each new character.

3.  As soon as you remove the selection "Automatically Resize To Fit Contents" then you can simply type one colon or parentheses after another and each one will automatically fall under the previous one since the cell can no longer expand.  Soft or hard returns are no longer necessary once you do this.

4.  Finally, to disable "automatically resize to fit contents"   select your entire table, right click and go to Table Properties.  Go to Options and unclick the selection. Knowing this piece of info can gain a few points on a test and an edge at work if you need to show this to a co-worker.

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