MS Word Legal Word Processing Training - 2007-13. Training From An Inside Perspective.

 There is a growing need for both WP Operators and Secretaries for positions in law firms as temporary and permanent employees.  Get the proper training from us and you can enter the 24/7 legal industry.  We take part in EVERY step of your development.  

No gimmicks.  We have been through all shifts as Word Processing  Coordinators as well as thousands of hours of scenarios as help desk/lead operator and IT help desk in top-tier firms.  

Our courses are based on an inside perspective and you end up with the level of knowledge you can then use to position yourself for spots that benefit YOU the most in terms of salary and shift.   We Show What We Know...

Our students are working!!

We offer weekly the following:

1.  Live Phone and/or In Person class is approximately 4.5 hours. Phone class may be split into two.  Half Class available after first full class.

2.   Most classes 1 on 1 or 2 students tops. 

3.   The ability to control your own schedule from class to class.

Manhattan Location: $225.00

Brooklyn Location:  $175.00 first class $199.00 thereafter.  

Phone class is always $165.00.

Course packages are available at discounted rates!  Click on link for pricing:

http://advanceto.weebly.com/courses.html

LinkedIn Group:  "AdvanceTo Legal and Corporate Word Processing Training Forum" for free job postings, free how-to articles and discussions. This is an invaluable resource!!!

Our Courses Include:

-Homework

-After Class Coaching

-Resume Review

-Job Placement Assistance and  --

-Test Prep

-Books Authored By Us

The material we share in our courses is usable right away rather than someday...

Questions?  Just give us a call.

AdvanceTo Corporation

www.AdvanceTo.com 

(888) 422-0692, Ext. 1 or 2

Quick And Easy Deletion Of A Table

This short write-up will provide you with an additional piece of knowledge that is a time saver.  It has to do with the deletion of a table.

When working with tables, most people like to work in "Print Layout View" so that they can click on the "Target" symbol that appears on the top-left of the table which allows one to select the entire table with 1 click.  When in Draft View, there is no target like symbol.

So, most people when deleting a table,  select the table in 1 click and they then use their "Delete" key which knocks out the text of the table and leaves behind the empty grid which still leaves you with having to delete the structure of the table.

So, we can take care of the deletion of a table with a minimum of 2 clicks.

1.  Place your cursor in your table.  

2.  Click on the Target Symbol (top left of table) to select the entire table in 1 click.

3.   Press your Back Space key 1x which will then delete the entire table text and structure.

4.   That is all you need to know!

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Removing The Ability To Expand

As part of my teaching, we always go over the Caption Box and other instances where for a particular style or look,  they make use of the colon (:) or the parenthesis usually the closed parenthesis for stylistic purposes.   

Another example would be 

Situations where between signature blocks,  you may have a narrow column filled with parenthesis that serve as a stylistic type separator between the two signature blocks.

The point is that when you take an agency test or you do this at work you should remove the selection  "Automatically Resize To Fit Contents" which is found under Table Properties (Options)

1.  The column that is designated for the Colons or the closed parenthesis is intentionally squeezed down to accommodate one character.

2.  When you start putting in the colons etc., if you do not turn off the above mentioned selection, then you need to place a soft or hard return after each and every instance since the cell will want to expand to accommodate each new character.

3.  As soon as you remove the selection "Automatically Resize To Fit Contents" then you can simply type one colon or parentheses after another and each one will automatically fall under the previous one since the cell can no longer expand.  Soft or hard returns are no longer necessary once you do this.

4.  Finally, to disable "automatically resize to fit contents"   select your entire table, right click and go to Table Properties.  Go to Options and unclick the selection. Knowing this piece of info can gain a few points on a test and an edge at work if you need to show this to a co-worker.

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The Effect of Direct Formatting When It Comes To Your Finished TOC

Some TOC Facts

Some of the TOC scenarios can make you crazy but if you know this one particular problem this will eliminate a common TOC problem that comes up again and again

If you have not made any changes to your TOC Styles (TOC 1, TOC 2) right off the bat, but your newly run TOC text is displaying things you did not ask for then this is stemming from your headings. 

1.  Your TOC entries do not reflect formatting that is part of your heading styles, but they do reflect font formatting that you applied directly. 

2.  For example, if your Heading 1 style is defined as 12 point Times New Roman and you (using direct formatting), change the formatting of part of one the headings, making one of the words let us say italic, for example, then that italic word will show up  in the TOC entry.  You may want this for emphasis and that is fine.

3.  The UPPERCASE and All Caps is what can make people confused. 

4.   If you want your Heading 1 paragraphs to be in all caps, then add All Caps to the Heading 1 style instead of typing the headings with your Caps Lock on. 

5. When you type the headings with your Caps Lock On, the caps are considered direct formatting (UPPERCASE) rather than "All Caps" and the entries in your completed TOC for that level will be all capitalized which may not be what the attorney wanted (and if it is, then the proper way to do this would be to format TOC 1 as All Caps)

6.  It should be noted that Paragraph formatting is ignored. This means that if your Heading 1 is defined as 12 points After Spacing, this will not affect the TOC.   It is only the direct font formatting (with the exception of font size and color and underline unless from a hyperlink) will end up carrying over to your TOC.

MS Word Training From An Insider Perspective

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AdvanceTo Legal MS Word Training For Small To Medium Firms

AdvanceTo is now offering MS Word 2003-13 training for small to medium firms. We are from the NYC Top-Tier law firms.  We have worked as Coordinators, Trainers, Lead Operators and Help Desk personnel in a fast paced high production environment. We want to offer our same brand of training to small to medium firms. Our experience lends to your advantage.  We provide in-house training at your location, our location or by computer/and or phone. Enable your secretarial staff to operate efficiently and more confidently. We are thorough and affordable. We will substantially increase the awareness and level of proficiency of your staff with a stress free and results oriented method of training.   Homework and assignments are always part of the course and are always free. We also have on-line testing and supplemental material packages as well. We also provide testing services for potential candidates and we sell unique testing packages to firms.  No two are alike. Advanceto.com students@advanceto.com 888-422-0692 Ext. 1 or 2

Saving Each Individual Merged Output Letter To A New Document

This is the scenario:

2 Page Letter going to 150 separate people.

Output file thus produces a 300 page file with 150 section breaks.

There is a macro that will separate out each individual output letter to a new file.

Personally, I would probably just use two trays if I had to use letter head or just print out the entire 300 page file.  But when there are agreements being used for the merge and let us say that there are 10 agreements generated, it will sometime make sense to separate them into separate output files.  The following link will take you to a macro that does just that.

If you look in Microsoft's Knowledge Base, you will find that there is an old article that deals with this very issue:

http://support.microsoft.com/kb/216201

The macro presented in the article, even though it was written for Word 97, will work just fine in Word 2007 and later versions. It allows you to separate a merged document into individual files, based on the section breaks:

There will be times when this makes perfect sense to do and in other scenarios it will make perfect sense to just print the entire file and then collate.  Either way, this gives you an additional option regarding merge.

Advanceto.com - Top-Tier Level Style Training from an inside perspective

MS Word Legal Training 2007-13. What If?

- You could receive basic-advanced top-tier style legal training at an affordable price?

- You could have 24/7 access to a LinkedIn repository of scenarios and procedures for top-tier law firms going back 5 years and hundreds of articles!

- The opportunity to work on document after document from the corporate and litigation legal sector

- The opportunity to schedule each class at your convenience when you are ready

- The ability to go through invaluable test prep and,

- Placement assistance from us concerning recommending you for testing to agencies we deal with on a long term basis.

This does exist.  This is what we offer at AdvanceTo Training.

We offer weekly the following:

1.  Live Phone and/or In Person class is approximately 4.5 hours. Phone class may be split into two.  We teach 2007-13.  Half Class available after first full class.

2.   Most classes 1 on 1 or 2 students tops. 

3.   The ability to make your own schedule from class to class.

4.   Learn from those from the top-tier of the legal industry who function as coordinators, lead operators help desk and IT personnel.

Manhattan location Price is $225 a class.

$175.00 first class $199.00  thereafter for the Brooklyn Location.

Phone class is always $165.00.  And, you can be anywhere on the Planet.

We also do in person corporate training!

Course packages are available at discounted rates!  

Click on link for pricing:

http://advanceto.weebly.com/courses.html

LinkedIn Group:  "AdvanceTo Legal and Corporate Word Processing Training Forum" 

Our Courses Include:

-Homework, Practice & Job Testing

-After Class Coaching

-Resume Review

-Job Placement Assistance and  --

-Test Prep

-Books Authored By Us

Questions?  Just give us a call.

AdvanceTo Corporation

www.AdvanceTo.com 

(888) 422-0692, Ext. 1 or 2

Secondary Style Overrides Initial Style of Same Paragraph For "After Spacing".

Scenario:

This issue just came up the other day.  For those of you that use a Third Party Software such as MacPac and Soft Wise for your Multi-Level Outlines this is not really an issue for you.  But, for those of you that use generic MS Word to generate your Multilevel Outlines, then you will find this both interesting and you will gain additional knowledge if this same scenario should arise for you at work or on a test:

The scenario was the following:

We were dealing with a four level Multi-Level Outline.  Level Two took the form of:

1.1  Heading Text.  Paragraph Text Paragraph Text Paragraph Text Paragraph Text Paragraph Text.

For "most" of the Level Two paragraphs, they shared the paragraph with the text and therefore we had to make use of the "Style Separator" and we then applied a Body Text Style to the remainder of the level two paragraph after the Heading material.

The remainder of the paragraph (the Body Text Style), used Justification, Single Spacing and 12 Pts. After.

So what's the problem?  Well, while most of the Level Two Headings shared the paragraph with the text, there were a number of Heading 2 paragraphs in the document that did not and took this form:

1.1  Heading Text

Paragraph Text Paragraph Text Paragraph Text Paragraph Text Paragraph Text.

The question then became when we have Heading Two material on a line by itself, how do we ensure that there is 12 Pts. After?

If you remember, in the first scenario, we placed the 12 Pts. After in the "Body Text portion" and "not" in the Heading 2 portion.

What we needed to do was to place 12 Pts. After in the Heading 2 style as well.  In the Heading 2 paragraphs that share the paragraph with Body Text, the 12 Pts. After in the Body Text will take over for those paragraphs.  But, for those paragraphs that have Heading 2 on a line by itself, the 12 Pts. After Spacing that we placed in the Heading 2 Style will ensure that there is 12 Pts. of space between the Heading that sits on a line by itself and the paragraph that follows.

Basic-Advanced Top-Tier Style Training

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Don't Print The Black line Changes

 A student of mine got a temporary position at a small legal firm.  No DMS (Document Managing System), just a basic set-up.  She opened up the first requested document to edit and it had Track Changes.  She was told to leave the Track Changes On within the document but print the document out without the Track Changes.

She sent the document to print and the document has the track changes on the print out when she picked it up from the printer.  When you don't know a procedure or where to go for a function or procedure, you can freeze up mentally in a work situation and not be able to resolve it.  She didn't want to lose the assignment nevertheless, she had an attorney waiting on her for a "clean" printout.  So how was this resolved?

In a DMS, they actually have a "Print Black Line Changes Selection" that you can select or deselect.  For the small law firm that does not have a DMS we can handle this in one of two ways.

1.  Under the Review tab, choose the selection "Final" under the "Display For Review" selections.  This method does not turn off the track changes but simply hides them until you switch back to "Final Showing Markup".

Or, we could have taken this approach:

2.  Under File, Print, go to File Print Settings.

3.  Under Settings, look for the Down Arrow to the right of "Print all Pages".

4.  Click on the Down Arrow and Uncheck "Print Markup".

If you choose this method, then you do not have to make any changes within the document itself such as we did in the first method in switching over to "Final".

Next time you deal with track changes or document comparison changes, please check out both methods we examined in this article for not printing the changes.  Don't wait until it is an issue.  Being exposed beforehand always gives you a major advantage.

www.advanceto.com - Top-tier style training for MS Word 2007-13 

Basic-Advanced Secretarial and Word Processing Job Training

The Watermark Feature

Whenever I bring up subject matter that involves procedures whereby the location of the feature has moved from one version of the software to another, it is very important to know where the item has been newly situated.  

Whenever you are in a work situation and you are looking for a particular function, many times you have to factor in stress, a "need it now" type situation and possibly the attorney being right over your shoulder.  If you don't know where the item is located that you need to make use of, this can be a stressful 20-30 minutes until you find it.

Let's take a quick look at the Watermark.

If we choose to implement a watermark in MS Word, we make a decision whether we use a generic watermark such as "Confidential" "Client Copy" etc. or we can use a picture or logo type picture and finally we can use a "Custom Watermark" whereby we type in our own text such as our company name, website etc.

If we print out the file, the watermark will be visible on your hard copy.  If we send the file in MS Word to someone and the file is not password protected, then someone can simply remove it.  Finally, if we save the file as a PDF, then the watermark will be present in the PDF on its own layer.  Again, it can be accessed and removed if you don't password protect the PDF file from editing.

Keep in mind that the watermark can be implemented from the Adobe file since Adobe Professional and Nuance allow one to create a watermark in the newly created PDF. 

In MS Word 2010, we find the watermark under the Page Layout Tab.

In MS Word 2013, here is how to get to the watermark feature:

1. Click the Design tab.
2. In the Page Background group, click the Watermark button. A menu plops down with a host of predefined watermarks that you can safely duck behind the text on your document's pages.
3. Choose a watermark from the long, long list or customize your own.

Highly Recommended:

www.advanceto.com - Top-Tier Style Legal Training.

Expert hands-on test prep.

LinkedIn Group Devoted To Day To Day Top-Tier Legal WP Center Scenarios

Tips, Tricks and an archive of great MS Word Legal articles dating back to 2010.

LinkedIn Group:  All are welcome.

AdvanceTo Legal and Corporate Word Processing Training Forum.

Borders Applied To Paragraph

Many of the seasoned operators and secretaries will find this basic but I assure you that many people don't make the connection when doing tables.

Scenario: You have a number of headings across the top of the financial chart. Each heading is underscored or you have totals or subtotals across the page single or double underscored.

In either event, the Borders and Shading Dialog Box should be utilized to produce the underscore, but many times people (especially newer students and some operators) will associate the lines to the Cell which then causes the following:

1. Even though the line is associated with each separate heading of each separate cell, when you view the document in Print Preview or you print out the document, the separate underscored headings will appear as one solid continuous line since this feature puts the line from end to end in the cell.

2. People then try to remedy this by inserting narrow "buffer columns" that have no underscore associated with them but serve to make sure that the underscores that are beneath the Titles or Numbers are are visually separated from the underscore of the next column.

3. While this is a remedy, it is totally unnecessary because all they needed to do was to apply the underscore or double underscore to "Paragraph" when underscoring Titles or Numbers in a table using Borders and Shading.

4. By associating the underscore to "Paragraph" for your titles and numbers when using Borders and Shading, this feature leaves a bit of room on the left and right of each cell it is applied to. So, when you view the table or print it out, there is a clear separation between the columns and no buffer columns are necessary.

Try it yourself. It works first time and every time. If you are taking a test and you have a financial type table in the test, they will be looking for your use of applying the underscore to paragraph.

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Stet Has A Few Meanings

Thanks to one of my great students he gave me the idea for this article since this occurs in the legal setting all the time.  The concept of Stet in a legal setting takes on a few meanings depending on the situation.

Scenario No. 1:  The attorney has indicated that he wanted to remove a piece of text but attached to the piece of text marked for removal, we see another line and attached to that line the word Stet.  This is the common use of Stet which basically is saying "Leave As Is"

Scenario No. 2:  The attorney brings down a marked up document and that mark-up was made on a hard copy (paper copy) of a black line.  So besides the attorney handwriting, we also see the additions (double underscore) and deletions (overstrike) from the black-line on the hard copy.

1.  In this second scenario, not only will you see the traditional use of Stet, but you will also see the attorney circle let us say four or five paragraphs of deleted text on the hard copy black line and the line emanating from the circled text will say Stet.

2.  Keep in mind that the circled text was five paragraphs of strike through text and that text no longer exists in the present document.  Nevertheless, the attorney is saying to put the text back in.

3.  The strike through text that the attorney wants put back in, most probably is sitting in the prior version of that document since the overwhelming majority of black-lines (document comparisons) are performed between the two most current versions of the document.  It could be otherwise, but not likely,  Either way the footer of the black-line mark-up that you are working on should show the two documents (versions or otherwise) that were compared.

4.  So, in our second scenario, I would send a copy of the prior version to my hard drive so that I am in a position to access the text shown deleted on the hard copy and copy that text back to the current document.  In this way, I don't have to retype the text since the request to place back deleted text can occur multiple times in your mark-up.

5.  The more you work with crowded documents meaning black-line deletions and additions along with attorney handwriting you will develop an eye that separates everything out.

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Expert Test Prep

Learn Legal: MS Word - 2007-13 - Training From An Inside Perspective

Don't forget to grab your gift at the end of this ad!

If you have been searching for Top-Tier style MS Word legal word processing training for any length of time, then you know there are not a lot of those who provide this training.

This industry does not easily and readily share technique and secrets.  We do!  Those who claim that you can take a 1 or 2 day course and stroll into a top-tier law firm are misguiding you.  Be in a position to SOLIDLY pursue jobs that will best serve you!  

It does not take long to get to this level but it does take a desire to do so.  For those of you who have gaps in your training we specialize in getting you ready quickly.  We train from basic-advanced.  

Have you had enough of taking jobs that you are just not happy doing?   

Some of the things that set us apart:

1.  Homework follows every class.  These documents are just like the documents you will be working on in a word processing center.  You send them to us and we critique them for you.  This vital feedback helps you to grow.

2.  Our students have full access to the LinkedIn site that is filled to the brim with Top-Tier level scenarios and how-to's.  We have been placing great articles in the group since 2010.

3.  Before you ever go to an agency or law firm, you will receive pre-testing so you know where you stand.

4.  We assist with your placement as well.  Once you have this knowledge, you can work in top law firms, corporate firms as well as small or mid-size law firms.

Our students are working!!

We offer weekly the following:

1.  Live Phone and/or In Person class is approximately 4.5 hours. Phone class may be split into two.  We teach 2007-13.  Half Class available after first full class.

2.   Most classes 1 on 1 or 2 students tops. 

3.   The ability to make your own schedule from class to class.

4.   Learn from those from the top-tier of the legal industry who function as coordinators, lead operators help desk and IT personnel.

Invaluable Word Processing Training at a Affordable Price. 

Manhattan location Price is $225 a class.

$175.00 first class $199.00  thereafter for the Brooklyn Location.

Phone class is always $165.00.  And, you can be anywhere on the Planet.

Course packages are available at discounted rates!  Click on link for pricing:

http://advanceto.weebly.com/courses.html

LinkedIn Group:  "AdvanceTo Legal and Corporate Word Processing Training Forum" for free job postings, free how-to articles and discussions. This is an invaluable resource!!!

Our Courses Include:

-Homework, Practice & Job Testing

-After Class Coaching

-Resume Review

-Job Placement Assistance and  --

-Test Prep

-Books Authored By Us

Questions?  Just give us a call.

AdvanceTo Corporation

www.AdvanceTo.com 

(888) 422-0692, Ext. 1 or 2

www.legaltestready.com

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