While this short write-up will talk about the Organizer, I want to discuss why you would need to use it.
Depending on the type of firm and how tight the control, you may be able to develop a template. maybe not, encouraged to create styles as needed, discouraged from making additional styles. Whatever the situation, as long as you can get to the organizer you can shortcut a lot of the grunt work as per creating styles that fit a particular document type.
I recently had to reformat a set of documents that only slightly differed but in terms of formatting, they were essentially the same. So I have four things that I could do as it relates to grabbing a set of styles.
1. I could use Control Shift C and Control Shift V to Copy a style from one document to another one by one.
2. I could create a template and have all of these pre-made styles ready but I may not be willing to yank the text out of the existing document and into the template.
3. I could add all of these helpful styles into the Normal DotM file but depending on where you work they may not want the Normal Dot modified (added to or taken from)
4. Finally, I could open the Organizer, and on the left side have open the document that needs the styles and on the right side, have open the document that contains all of the great styles that you put together for a particular document type. Copy them over to the left side and you are good to go.
So, how do we get to the Organizer?
1. Go To The Home Tab.
2. Turn on your right side Style Panel
3. Go To The Bottom and choose "Manage Styles"
4. Choose "Import/Export.
5. Your Organizer will come up initially showing the Normal.dotM file.
6. Open up the desired file instead of the Normal.dotM and proceed to copy what you need over to the left side.
7. Take Note! To Get To The Organizer From The Left Side Tracking Panel: You can, in Draft View, Double Click on any Style in the Left Side Style Tracking Panel which opens the Dialog Box for Style Modification, but on the bottom left of the Dialog Box, you will see the Organizer button.
This is a feature you should know about and all of the advantages this gives you in terms of not having to reinvent the wheel over and over again.
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