MS Word Legal Training: Removing Word Art Styles From Text In PowerPoint and MS Word

Since 2007 MS PowerPoint has improved the Word Art Styles (under Drawing Tools) that give you a lot more choices that can quickly be applied to text. You also get to "try on"each look by simply placing your cursor over the particular color scheme that catches you eye. It then will show you the look as you go from color to color. In this way, you don't have to apply anything until you find what you want. It is not quickly apparent how to remove the attribute altogether if you decide you want the Word Art Style to be taken off that piece of text. This can save you a lot of valuable time if you need to have it removed. To remove the no longer wanted Word Art: 1. Highlight the text that has the Word Art you wish to remove. 2. Go to your Home Tab. 3. In your Font area (to the right of "Decrease Font" and to the left of your "Bullets" button) look for a double Aa with a small Eraser. 4. That is your "Clear Formatting" button. Click it and that will remove the effect. 5. You can also highlight the text that you wish to remove the Word Art from and use Control Space Bar to remove the Word Art as well. Every little bit of knowledge will help at one point or another. Training From An Inside Perspective www.advanceto.com

Learn MS Word Legal: Naming Styles Similar To Those "Generic" To The Style Pallet Can Cause Trouble

Naming Styles Similar To Those "Generic" To The Style Pallet Can Cause Trouble Just went through the following scenario the other day. Operator says that Heading 2 will not take effect even though everything seems to be in place properly. Keep in mind that the operator says Heading 1 is working fine.. 1. The current Heading 2 is composed of a combo number. The Heading 2 is 1.1 followed by the Heading text and it shares the paragraph with body text so that it requires the use of the Style Separator so that the Body Text does not end up in the Table of Contents. 2. The operator says that there is no 1.1, just body text laying flat against the left margin on the screen.. 3. I told the operator to check the Multilevel Outline Box and confirm that under Level 2, that Level 2 is linked to Heading 2. 4. I also asked the operator to confirm that both pieces of the combo number are grey (meaning they are automated) and that under Font, Color says "Automatic". 5. All of these things turned out to be in place properly and still no auto number (1.1) on the screen just body text. 6. Being a little suspicious, I asked if he had selected Heading 2 from the style pallet and he informed me that he was using a style called Heading 2 Title. 7. Well, Heading 2 Title, has nothing to do with the active Multilevel Outline that is presently in place and that is the cause of the problem. The operator should have used just "Heading 2" which is the active second level of the current outline. 8. Once Heading 2 was selected the number (1.1) came in fine and problem solved. 9. When doing Multilevel Outlines, do not use the term "Heading" in any other style. Reserve Heading for Headings 1-9 exclusively for the purpose of your Multilevel Outline. 10. Doing so, will avoid this type of error that had us going in circles. Top-Tier Style Legal Training www.advanceto.com

Learn Legal MS Word: Paste Special Unformatted Text vs. Strip To Normal - There Is A Difference.

When teaching, I am often asked to distinguish between Paste Special Unformatted vs. Strip To Normal. Although at first glance, one would think you are essentially dealing with the same scenario, it is actually not that at all. Strip To Normal: (Control Shift N). When we strip a piece of text to "Normal Style", we are removing from that piece of text all Direct Formatting (On the surface) as well as any attributes (Fonts, Bold, Und), Paragraph Formatting (line spacing, alignment, before/after,) contained within a Style that was attached to that piece of text. 1. We do so to ensure that when we reapply a particular style or apply a different style to a particular piece of text that the text is a clean slate and only the attributes and paragraph formatting instructions of the style we are about to use will be the only items that are attached to that piece of text. 2. Stripping to "Normal" is basically stripping the selected piece down to plain text so we can manipulate it by a package of instructions known as a "style". Let us examine Paste Special, Unformatted Text. In this scenario, we are cutting or copying text from another MS Word document, webpage, text within another software etc. such as a PDF file, and bringing that text over to a targeted area within a target document. 1. Without the use of Paste Special, Unformatted, whatever attributes such as outline numbering, fonts etc. are presently contained within the cut or copied text will enter the target area and may disrupt the structure or look of the targeted document. 2. When Paste Special Unformatted is used, the text that is meant for the targeted area of the target document will be simultaneously stripped to plain text while the style waiting in the targeted area will cause the newly stripped text to pour into the awaiting style in the target document thus becoming part of the document without causing ANY disruption to the targeted file. Top-Tier Style Training www.advanceto.com Books That Expand Your Awareness Level http://awarenessexplosion.weebly.com

Learn MS Word Legal - Properly Producing The Gap

Scenario: Heading 1 Centered: Article 1 (Soft Return) (1 line Gap) Introduction (Hard Return) Above, we have the situation of a centered Heading 1. Between Article 1 and the "Introduction" line there is a gap of 1 line which is the look that the author wanted for that level. The question then becomes how do we properly produce the gap? 1. The Soft Return after the Article line enables us to apply the Heading 1 style that will control this level 1x instead of having to apply it 2x if we were to place a hard return on the "Article" line. We want both lines to react immediately from the one application of Heading 1. 2. Some people will use an additional soft return after the Article line in order to produce the gap, but if you were taking a test or you were at work, that would be a red flag that your knowledge base needed to be bolstered. 3. So, how to properly produce the gap? You produce the gap in the textual aspect of Heading 1. You modify and set the Heading for Double Spacing (under Paragraph) and you make sure that Before and After Spacing is set to Zero. 4. By setting the Heading for Double Spacing, there is no need for the extra soft return that would have had to be applied by direct formatting throughout the entire document. 5. Your document will look clean and your document is totally controlled and automated by styles and not direct formatting. For training from an inside perspective. www.advanceto.com https://youtu.be/3FNYz6WqMk4

Learn MS Word Legal: Is Your Heading Off Center? Here Are Some Common Reasons Why

This short write-up has to do with the Centering of a Heading 1 in a Multi-Level Outline. (Center) Article 1 (soft return) Introduction (Hard Return) If you look above, "Article 1" is the numbering aspect of Heading Level 1 and "Introduction" is the Textual Aspect of Heading Level 1. A soft return is used after the numbering aspect so that the Heading is looked at as one piece and not two separate entities therefore reacting as one piece when the style is applied. When doing Multi-Level Outlines, the positioning of the Number in terms of where it comes in on the screen (page) is controlled by the "Aligned At" and the "Text Indent At" selections of the Multi-Level Outline Dialog Box. But there is one exception pertaining to the number positioning and that is a centered heading. When you have a centered heading, the positioning is not done through the numbering aspect but through the textual aspect of Heading 1 under Modify, Format, Paragraph, Alignment "Center". So what throws the centering off? 1. In the Multi-Level Outline Dialog Box, Alignment should be "Left". If you choose Center, and you choose Alignment Center under Paragraph as well, it has the effect of throwing the Heading off by 0.5. 2. Another thing that will throw the centering off is leaving the selection "Follow Number With" in your Multi-Level Dialog Box as Follow With "Tab". (Centered) Article 1 (tab) (soft return) 3. Using the "Tab" Selection, in the Multi-Level Dialog Box will also throw the centering off by 0.5. While we are at it, "Aligned At" and @Text Indent At". 4. When you have a centered heading as shown above, there is nothing following the number so instead of selecting "Tab" under the selection "Follow Number With" in your Multi-Level Dialog Box you choose the selection "Nothing". 5. This selection will ensure that the Centered Heading comes in properly. 6. Finally, make sure that "Aligned At" and "Text Indent At" in the Multi-Level Dialog Box are set to zero. Training From An Inside Perspective www.advanceto.com

Learn MS Word For Law Firms: Character Style Not Working - Not Really...

Scenario: Operator creates Character Style to take care of "Underscoring" defined terms. 1. As you know, if Defined Terms are Bolded or Underscored, it is best to use a Character Style for the attribute because it gives you more control over removing or modifying the attribute as needed. 2. Also, it is important to note that if the Defined Terms are using an attribute such as Bold or Underscore that you mark the Defined Terms first. You then apply the needed attribute (Bold/Underscore) to the term. By doing so, when you generate the Index, it will generate without the Bold or Underscore which is what you want. You only want the attributes within the body of the document not the generated index. 3. So, in my scenario, the operator tells me that although she has created a Character Style for the Underscoring of the Defined Terms, as she attempts to apply the Character Style it will not work. 4. After a lot of back and forth it was determined that although she created a Character Style, she simply named the Style but did not click on the Underscore Button "U" which is the only thing that the Underscore Character Style does. 5. Being that she never in essence established what the Character Style was supposed to do, each attempt at applying the style resulted in no change to the selected text. A common error that can be avoided by visually making sure that the intended attribute is in fact selected when creating the Character Style. One of the very few training Top-Tier Legal www.advanceto.com https://youtu.be/VDXsjrm6QSA