Learn Legal MS Word: Stripping Direct Character Formatting and Some Considerations:

This article is a bit different because it is not the typical clean-up article where you strip everything down to raw text and start all over. Rather, this is about having a situation where someone has either brought text in from somewhere else or through direct formatting used a different font so throughout the document you have areas where the font is different even though it is a word or two here and there it is still noticeable. The document as a whole does not need to be stripped so here are some pointers concerning this scenario. 1. We may have a situation in the document where throughout the document there could be bolded, underscored and Italicized text that was not done by a character style nevertheless it needs to be left alone. This is important because this means that you can't make "wholesale use" of Control Spacebar that strips all direct formatting off of the text. If we first highlight a particular piece of text and then use Control Spacebar, then the rest of the text remains unaffected. This is an effective way to remove surface (direct formatting) instances of fonts that don't match the intended font of the document. 2. You would want to use the control Spacebar carefully (highlight particular areas to get rid of unwanted fonts) so that the bolding, underscore and italic instances that are wanted by the attorney are not disturbed. So, this means that you don't want to do Control A then Control Spacebar. Rather you want to go piece by piece. 3. If you do decide to use Control A and Control Spacebar to strip all instances of direct formatting, then you better have a hard copy printout of the document, so that you can ensure that you can reproduce those areas of the document that were bolded, underscored or Italicized if you go this route. 4. Before stripping direct formatting from a document, you always want to have examined the document for legitimate uses of direct formatting so we don't get rid of attributes that the attorney did not want disturbed or removed. Remember, you always have the ability to create a character style so that all of your attributes applied to your text do not have to be direct formatting. 5. Finally, Control Space Bar will remove Text Art attributes that have been applied to text. ==================== Highly Recommended www.advanceto.com - MS Word Legal Training - Basic - Advanced Increase Your Awareness Level http://awarenessexplosion.weebly.com Invite Us To Your Firm https://legaltestready.tumblr.com/post/164642716558/invite-us-to-your-firm-expand-the-ms-word