Learn Legal: Outline Numbering and Strange Behavior

The answer to this dilemma makes perfect sense but there is more value to seeing the scenario and how it was corrected so if this ever happens to you it will be a quick fix.: Scenario: The document is making use of the style separator on the second level (Heading 2) The Second Level is 1.01 style of numbering. The operator notices that the paragraphs are coming out 1.01, 1.03, 1.05, 1.07 as well as when the TOC is generated. The non-numbered paragraphs are simply body text and are not the problem. So, how was this number skipping situation corrected? 1. As you know, when using the style separator, the text that sits after the style separator uses a body text style which serves to disassociate the remainder of the paragraph from the Heading 2 text that shares that same paragraph. 2. The error occurred when creating the body text style that would be used on the remainder of the Heading 2 paragraph. 3. When the Body Text Style was created, the operator forgot to select Style based on "Normal". Instead they left the selection as Style based on "Heading 2". 4. By making this error, when the Body Text (which was named Remainder of Paragraph) was applied it acted in effect as an additional Heading 2 thus causing each new numbered paragraph to come in as 1.01, 1.03, 1.05, 1.07 etc. 5. This was easily fixed by modifying the Body Text style (Named "Remainder of Paragraph"), and changing the setting Style Based On "Heading 2" to Style Based On "Normal". This immediately remedied the situation and the paragraphs now numbered as expected 1.01, 1.02, 1.03 etc. So, each time you create a new style remember to select Style Based On Normal. Now that you know what happened, this is one more problem solved. Training From An Inside Perspective www.advanceto.com