MS Word Legal Training: Section Printing - Target What You Need.

By Louis Ellman This feature has come to the rescue many a time when an attorney needs a particular piece of a large document right away. They want a particular piece of the document printed to go to a meeting with it, a conference call due and they just need a particular piece of the whole: 1. If you do not have Section, Page and Formatted Page Number on in the Status Bar (Bottom of Page) you will have a harder time in determining the targeted area you wish to print. Right click on the Status Bar and place a check next to Section, Page and Formatted Page. 2. On large files, people tend to send the entire document to print. Then, they look for the requested piece. 3. Some people misinterpret the page numbering system within the document 1,2,3 (the page numbering assigned to a particular portion of the document) etc. vs. Page 4 of 120 meaning the "system page count" for that document. This results in (over or under printing) pieces or parts of the document. 4. Each piece of a large document will have its own separate section. The main part of the document, will have its own section, the cover page that is vertical aligned center, the TOC, TOA, Index of terms depending on the length, will have it's own section or individual sections, a portion of the document with a wide financial table in "landscape" will have its own section. 5. When you go to print, you can type in S5 which means print the 5th section of the document which may be a particular exhibit or S3 which may be the main part of the document or S4 which may be that wide financial table so you have a way to target a piece within a large file. S1-S4 will print from the first page of Section 1 to the last page of Section 4. 6. For a range of pages across sections, do the following: In the "Pages Box" type p1s1-p1s4 to print from page 1 of section 1 through page 1of section 4. Further, to print sections 3 and 5 (but not section 4), type s3,s5. www.advanceto.com Basic - Advanced Top-Tier Style Legal Training Strategy Session Books CreateSpace eStore: https://www.createspace.com/6612233 https://www.createspace.com/7304271