Learn MS Word Legal - Heading 2 Inconsistency Causes Problem In TOC

An operator came across this situation at work and was not sure how to properly handle it. This situation comes up more than you think. So here is the scenario: Section 1.01 The Corporate Structure (Style Separator). Body Text Body Text Body Text Body Text Body Text Body Text Body Text Body Text Body Text Body Text Body Text Body Text Body Text Body Text Body Text Body Text. Section 1.02 Body Text Body Text Body Text Body Text Body Text Body Text Body Text Body Text Body Text Body Text Body Text Body Text Body Text Body Text Body Text Body Text. So look above: In the first paragraph in the example above, you have a Heading 2 sharing the paragraph and therefore the Style Separator is being used after the Heading 2 Heading Text. This will prevent the Body Text of the paragraph from finding its way into the TOC. Note: In the second paragraph, the Heading 2 shares the paragraph but it does not have Heading Text associated with the Heading 2 paragraph and when the operator runs the TOC, the entire paragraph ends up in the TOC. 1. Inconsistencies like this cause a problem where someone has to make a decision. While most of the Heading two entries had Heading text associated with it, there was a number of Heading 2 paragraphs in the document that did not. 2. In this case, the operator needs to bring this to the attention of the attorney who has to either 1) create Heading Text for those particular entries that do not presently have Heading Text or omit Level Heading 2 from the TOC until it is resolved. 3. You can continue to run the TOC as is, but throughout the Table of Contents you will have areas where the entire paragraph is in the TOC. 4. Some have asked "Why Can't We Just Put a Style Separator After The Section Number For Those Entries That Do Not Have A Heading Associated With Level 2?" The answer is because having nothing but a Heading No. in your TOC without any Heading Text, is still not helpful, and this entire scenario needs the attention of the attorney who planned out the document. 5. At the very least, placing the Style Separator after the Header 2 number would stop the entire paragraph from entering the TOC and would act as a "temporary solution" until the attorney was able to focus on it. Training From An Inside Perspective www.advanceto.com