MS Word Legal Training: Strategy For Heading That Shares Paragraph but not used in TOC

This scenario comes up more than you think and it brings up a number of Issues. Let's look at the situation. Heading 2 Section 2.01 - Regulatory Matters. (Heading 2 Text Underscored) (Style Separator) Remainder of Paragraph Remainder of Paragraph Remainder of Paragraph. Heading 3 (a) Regional Considerations. (Heading 3 Text Underscored ) Remainder of Paragraph Remainder of Paragraph Remainder of Paragraph. 1. As you see above, Heading 2 shares the paragraph. The attorney has asked for a 2 Level TOC. The Style Separator is in place and a Body Text style has been applied to the remainder of the paragraph to disassociate that text from the Heading text. 2. Heading 3 shares the paragraph. Heading 3 will NOT be used in the TOC even though Heading 3 has Heading text rather than just a paragraph number in this case (a). 3. Since Heading 3 is not using the Style Separator due to the fact that it will not be used in the TOC, we therefore (1) cannot build the underscore into the Heading text of Heading because that would result in the entire paragraph becoming underscored (2) In this case, we would use a character style to underscore the Heading text of Level 3. 4. Some would say: Even though Heading 3 is NOT going to be used in the TOC, why don't you just do the Style Separator routine anyway? This would set you up in a good position if in fact, the attorney came back and requested Heading 3 to be included in the Table Of Contents as well. If it turns out that the request is not made, there would be no downside to having the Heading 3 level prepped. This point should be considered. 5. Knowing how to handle the Heading 3 scenario discussed in this article regardless of which way you choose to proceed is important. Training From An Inside Perspective. www.advanceto.com