MS Word Legal Training The Right Way: Uppercase Raw Text And The Effect It Has on Your Completed TOC

Uppercase Raw Text And The Effect It Has on Your Completed TOC This article will be helpful to those who do not understand certain results concerning the look of the finished TOC. Many issues that affect the finished Table of Contents actually stem from the raw text of the document before any Styles or Multi-Level Outline was activated. Let's go over those items that cause unexpected results in your completed TOC. 1. If a Title is in ALL CAPS in the raw text, then before you apply the Heading Style, I suggest you change that text over to Initial Caps (use your Change Case Button under the Home Tab or Shift F3) and build the ALL Caps aspect into the Heading Style (under Font) if the Heading for a particular level within the document requires ALL CAPS. 2. Leaving the raw text in ALL CAPS while also building ALL Caps into your Heading Style, will result in the ALL CAPS in the raw text "overriding" the ALL CAPS attribute in the Heading Style. You end up with the text of that particular heading being brought into your TOC as ALL CAPS. 3. On the other hand, building ALL CAPS into the Heading Style only and changing the raw text over to Initial Caps before applying the style, results in the TOC having Heading Text in Initial Caps. So, you will only have your ALL CAPS within the document itself such as the text of your Heading 1. 4. Knowing this scenario as described above, allows you to take preventative action if the Headings within your TOC have to be in Initial Caps while certain Headings within the actual document need to be in ALL CAPS. It should be noted that once your TOC is run, you have control over the modification of the TOC in terms of the positioning of the lines and spacing between the TOC levels by modifying your TOC 1 and TOC 2. Reminder: If the Heading text of the TOC crowds the page numbering of the completed TOC, then modify TOC 1 or 2 and under Paragraph, place a Right Indent of 0.5. This creates a clear lane between the Heading Text of a particular level and the Page Number.. Training From An Inside Perspective Basic - Advanced MS Word Legal Training That Truly Leads To A Job In The Legal Industry www.advanceto.com