MS Word Legal Training: Modify Rather Than Manually Manipulate

By Louis Ellman So, here is the scenario. Attorney does not like the look of the completed TOC and/or TOA. What is the problem? The Text of the Table of Contents or Table of Authorities is "crowding" the page number of the TOC and/or TOA. The attorney wants you to clean it up so that there is a distinct clear lane between the text and the page number to the extreme right. Look at the ruler of a completed TOC or TOA. There is a right Tab sitting all the way to the right. That Tab controls your page numbers generated by the TOC and TOA. The right margin sitting in the ruler controls the right margin of the text generated by the TOC and TOA. 1. The first mistake usually made is people start to tug towards the left the right tab thinking that the tab will affect the text of the TOC and TOA. This will result in your page numbers heading towards your text. 2. The second mistake happens when people tug the right margin over towards the left which does create a clear lane all the down the TOC and TOA but, as soon as it is regenerated, you are back to square one. 3. In order to solve it for good, do the following. Either modify TOC 1 or 2 depending on the level that is encroaching on the page numbering and under Modify-Format-Paragraph, make your "Right Indent" 0.5. 4. For your TOA, modify the style "Table of Authorities" and make your "Right Indent" 0.5. 5. This will ensure that you have a clear lane and it will stay for good. Try it out next time you run your TOC or TOA www.advanceto.com