Learn MS Word 2007-16- Bringing The Footnote Text in From Another Document...

When dealing with Footnotes, problems occur when we don't adhere to the basics of how Footnotes are composed. The following is a good reminder of just what controls the Footnotes. Turn On Your Apply Styles Toolbar (Control Shift S). This will allow you to immediately see the "Style" Associated with the the location of the cursor without having to find it in your right side style panel. 1. When you insert a Footnote, you end up with a Footnote Reference Number within the body of the text which appears Superscripted as well as a corresponding Reference Number at the bottom of the page associated with the new footnote. 2. If you sweep your cursor over the Footnote Reference Number "within the text" and look at your Style Pane, it reads "Footnote Reference". Keep in mind that this is a character style “a” and is not a paragraph style. Therefore, you can modify its font characteristics and attributes if needed. This is the name of the style that is associated with the footnote number or symbol. 3. Switch to Print Layout and run your cursor over the Footnote Reference Number next to the actual footnote text (at the bottom of your page) the style associated with the Footnote Number is again "Footnote Reference". Now highlight the text of the Footnote Itself and look at your Style Pane. The associated style is called "Footnote Text". 4. This pattern of Footnote Text and Footnote Reference should not be disturbed. 5. Finally, to bring Footnote Text in from another location, you would 1) under your Reference tab "Insert Footnote", 2) The Footnote area opens at the bottom awaiting your Footnote Text, 3) Go to the location of the Footnote Text and copy it, 4) Go back to the awaiting open Footnote and paste it in using Paste Special Unformatted Text, 5) The Footnote text shakes loose the formatting from the original location and pours into the "Footnote Text style" waiting in the open Footnote. Training From An Inside Perspective... www.advanceto.com