Learn MS Word Legal: To Cross Reference or Not Cross Reference...That Is The Question...

This article is a strategic article based on certain circumstances. Thank you student Deborah for bringing this up. Scenario: Section 2.01 The Contract (Style Separator) Body Text Body Text Body Text Body Text Body Text Body Text Body Text See Section 5.04 and 5.05 for the provisions allowing third party intervention. 1. So, above, we have a Heading 2. This Heading 2 has the word Section as part of the "Numbering Aspect" of Heading 2. Therefore, each time we cross reference to a Heading 2 paragraph, the word "Section" will be included in the Field Code. 2. In the example above, when I do the cross reference to Section 5.04, I will get a Gray Field Code that says Section 5.04 since the word "Section" is part of the numbering system in the Multilevel Dialog box. If it were not, then I would have to type in the word "Section" (regular text) since I would only get a Field Code that says 5.04. With me so far? 3. So, in my example above, it says "See Section 5.04 and 5.05". Note that the reference to 5.05 does NOT have the word "Section" before it. This was the intention of the attorney who authored the document. The question then becomes whether to cross reference the 5.05 which will give us the word Section or to leave it "as is" meaning as just text. 4. While some might be tempted to leave it as plain text it is very easy to alter the Field Code for the reference to 5.05. 5. Bring in the cross reference for 5.05 and you will get the usual Section 5.05. Right click on the field code and and choose Edit Field. On the right side of the large dialog box, check the box that reads "Suppress All Non-Delimitor Chars". This will suppress the word "Section" for that reference only. 6. Now, you do not have to sacrifice not using your cross reference function simply because a particular instance was different. Training From An Inside Perspective www.advanceto.com