Learn MS Word Legal - Index of Terms: Dealing With Certain Issues:

I recently came across some glitches concerning Index of Terms so I wanted to alert you. To start off, let's say that I have 1) a Cover Page with a Next Page Section Break, 2) a page for the TOC and 3) a page for my Index of Terms followed by a Section Break to separate my TOC and Index from the Main Section of the document. The TOC and Index is using i, ii, for page numbering style and 1,2,3 page numbering for the main part of the doc. So far so good? 1. If I "initially" run an Index of Terms as one column or 2 columns I get a continuous set of section breaks above and below the completed Index of Terms. This is the usual and It has "no effect" on the "Section Break Next Page" that sits after the Cover Page. 2. If I "rerun the Index" and go from single column over to 2 columns, it then takes over the Next Page Section Break sitting after my cover page and converts it to a Continuous Section Break which will now disturb my settings that I needed on my cover page, namely my Vertical Alignment Center of my Cover Page Text. 3. I undid the action and went into my Headers "and" Footers to make sure that my "Link To Previous" selection was turned off. 4. I then ran the two column Index of Terms again. Again, it knocked out the Next Page Section Break sitting after my cover page and turned it into a Continuous Break. 5. So, again I did an undo. This time, with my cursor within the index, I opted to go to Page Layout (Layout) and chose "Columns" and selected 2. 6. I switched over to Print Layout View and it did the two columns, it did not affect the Next Page Section Break after the Cover Page but... I did note that my page numbers associated with the Index of Terms were now "Not" visible. To remedy this I did the following: A. Switch over to Draft View B. Tug the Right Tab that is currently over on the right side of the ruler over to 3.0 on the ruler. Yes, the ruler will be segmented into 2 portions but it will let you Tug the Right Tab over to 3.0. Or, you can Modify "Index 1" style and readjust the right tab under Tabs (Under Format Tabs). Either way will work. Modify is a better solution for stability while Tugging the Tab is simply more visual. C. Now switch over to Print Layout View and now your page numbers for the two columns will look fine. The glitch I experienced occurred during a training session but easily could have occurred during a regular day with someone waiting on a document. Going through this write-up will provide you with a head start in the thinking process in case you ever experience something similar. Training From An Inside Perspective www.advanceto.com