Learn MS Word Legal: The Difference Between Defined Terms and Definitions

This article will clarify the difference between ("Defined Terms") and the "Definitions" section of an Agreement or other similar document. As To Defined Terms. ("Defined Terms") 1. The Index of Defined Terms always sits after the Table of Authorities (if you have one) or after the Table of Contents if you do not have a Table of Authorities in a particular document. 2. Defined terms are designed to allow the author of a document to refer to a company, entity, individual, etc. in a shortened manner. So, if we have for example The New York Board of Education referred to numerous times throughout the document, you would most probably see this organization name defined in the following way: The New York Board of Education ("NYBOE"). Once the entity has been defined after the first use of the full entity name, you can then refer to that entity with the shortened term "NYBOE" for the remainder of the document. 3. When the defined terms are marked (References Tab) and an Index of Defined Terms is generated, the reader then has a list of all the terms in the document that were defined and the page number showing where the full version of the term was mentioned. The Definitions Section: 1. This usually comes in as one of the first sections of the document. Depending on the size and complexity of the document, you can have a short or a substantial Definitions section. A typical Definition: The Bank. For the purposes of this document, the term Bank will refer specially to Barclay's Bank of London. 1. The key words above are "For the purposes of this document"... 2. The definitions clarify the use of a particular term within the context of the current document. Outside of the document that same term can have a wholly different meaning. 3. Unlike the ("Defined Term") no need to mark or generate anything. Definitions just serve to clarify the meaning of a term within the context of the current document. Training From An Inside Perspective www.advanceto.com