1. A common error with the TOA (Table of Authorities) is that the headings within the Table such as Cases, Statutes and Rules are in one Font while the remainder of the Table is in another. It happens because a quick look and you will pass over it without really noticing. The default setting for the style TOA Heading is not Times New Roman (most commonly used) so this comes up again and again.
2. In this case, modify the style TOA Heading and switch the Font to match the remainder of the TOA. Most often it is in Ariel and needs to be switched to the common Font Times New Roman 12. If you are in Draft View, you can double click on the style TOA Heading to modify it.
Next Issue:
This next issue concerns both the TOC and the TOA
There are times when the text is crowding the page numbers to the extreme right in a TOC or TOA. Sometimes an attorney will notice it and ask the operator to please clean it up meaning to get the text away from the page numbers to the right so that it does not look so cluttered.
1. Some people manually go to the ruler and fix it by tugging the right margin toward the left for those entries that crowd the number. Each time that the TOA is updated, the problem resurfaces since it was done with direct formatting. So, the question becomes what controls the text of the completed TOA or TOC so that we can improve the look of the TOA or TOC and it will be fixed once and for all.
2. For the TOA, the style associated with the completed TOA entries is called “Table of Authorities”. Do the following:
1. Either double click on the left hand side style tracking “Table of Authorities” or right click on the right hand side panel where it says the name of the style “Table of Authorities”.
2. Under Modify, go to Format Paragraph and under Indentation “Right” make that 0.5. That will take all of the text of the Table of Authorities and will push it back towards the left an additional 0.5 thus making a clear lane between the Table of Authorities Text and the Page Numbering.
3. If you look at the ruler when your cursor is in the TOA you will notice that there is a right tab in the ruler toward the extreme right. You just leave that as is. The right tab controls the actual Page numbering all the way to the right.
4. Finally it is very important to note that if your TOC (Table of Contents) has this same crowding problem, you will go about fixing it in the same manner by modifying the styles TOC 1 and TOC 2 in your completed Table of Contents and set the right indent to 0.5 just as you did for the TOA.
Knowing these tips will get you in the habit of looking at the headings of the TOA and the spacing of the entries and the corresponding page numbers on both the TOC and TOA.
2. In this case, modify the style TOA Heading and switch the Font to match the remainder of the TOA. Most often it is in Ariel and needs to be switched to the common Font Times New Roman 12. If you are in Draft View, you can double click on the style TOA Heading to modify it.
Next Issue:
This next issue concerns both the TOC and the TOA
There are times when the text is crowding the page numbers to the extreme right in a TOC or TOA. Sometimes an attorney will notice it and ask the operator to please clean it up meaning to get the text away from the page numbers to the right so that it does not look so cluttered.
1. Some people manually go to the ruler and fix it by tugging the right margin toward the left for those entries that crowd the number. Each time that the TOA is updated, the problem resurfaces since it was done with direct formatting. So, the question becomes what controls the text of the completed TOA or TOC so that we can improve the look of the TOA or TOC and it will be fixed once and for all.
2. For the TOA, the style associated with the completed TOA entries is called “Table of Authorities”. Do the following:
1. Either double click on the left hand side style tracking “Table of Authorities” or right click on the right hand side panel where it says the name of the style “Table of Authorities”.
2. Under Modify, go to Format Paragraph and under Indentation “Right” make that 0.5. That will take all of the text of the Table of Authorities and will push it back towards the left an additional 0.5 thus making a clear lane between the Table of Authorities Text and the Page Numbering.
3. If you look at the ruler when your cursor is in the TOA you will notice that there is a right tab in the ruler toward the extreme right. You just leave that as is. The right tab controls the actual Page numbering all the way to the right.
4. Finally it is very important to note that if your TOC (Table of Contents) has this same crowding problem, you will go about fixing it in the same manner by modifying the styles TOC 1 and TOC 2 in your completed Table of Contents and set the right indent to 0.5 just as you did for the TOA.
Knowing these tips will get you in the habit of looking at the headings of the TOA and the spacing of the entries and the corresponding page numbers on both the TOC and TOA.
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