By Louis Ellman
If you know what you are doing when constructing a Table, then any financial type table that comes your way will look great.
1. If in Print Layout view, place cursor on the table wait for target symbol to appear in upper left of table and click 1x.
2. Once you have the entire table highlighted, I would a) remove all borders so grey grid is visible only, b) remove before and after spacing, c) reduce font size at least 2 points down from document font (if needed) d) under Table Properties, Center the table as a whole and under "Cells" choose bottom alignment and Left Alignment. Now we are ready to put the table together.
3. If you hover your cursor on the left outside edge of a table row the cursor will tilt right and you can then click to highlight the entire row. Type in your headings and center them. To underscore the headings properly - highlight the headings and under borders and shading choose bottom border for "paragraph" not cell.
4. Choosing "cell" will make a line from end to end of the cell and if you have two headings side by side the underscore will end up appearing as 1 long unbroken line. Bottom border "Apply To Paragraph" will leave a tiny bit of space on the left and right side of the cell thus giving the viewer a clear delineation between the two columns which is what you want!
5. As to numbers. All number cells must be left aligned if this method is to work. Dollar Sign numbers $1,000.00 use a right tab in the ruler. You type in $ sign -tab over to right tab in ruler for that cell (control tab) and type in the number.
If you know what you are doing when constructing a Table, then any financial type table that comes your way will look great.
1. If in Print Layout view, place cursor on the table wait for target symbol to appear in upper left of table and click 1x.
2. Once you have the entire table highlighted, I would a) remove all borders so grey grid is visible only, b) remove before and after spacing, c) reduce font size at least 2 points down from document font (if needed) d) under Table Properties, Center the table as a whole and under "Cells" choose bottom alignment and Left Alignment. Now we are ready to put the table together.
3. If you hover your cursor on the left outside edge of a table row the cursor will tilt right and you can then click to highlight the entire row. Type in your headings and center them. To underscore the headings properly - highlight the headings and under borders and shading choose bottom border for "paragraph" not cell.
4. Choosing "cell" will make a line from end to end of the cell and if you have two headings side by side the underscore will end up appearing as 1 long unbroken line. Bottom border "Apply To Paragraph" will leave a tiny bit of space on the left and right side of the cell thus giving the viewer a clear delineation between the two columns which is what you want!
5. As to numbers. All number cells must be left aligned if this method is to work. Dollar Sign numbers $1,000.00 use a right tab in the ruler. You type in $ sign -tab over to right tab in ruler for that cell (control tab) and type in the number.
6. For non-dollar sign lines, place a decimal line tab in ruler, line up under the last digit of the dollar sign line and type in your numbers. Use your "Paint Brush" to format the remaining cells that need $ sign numbers and Decimal align numbers.
Use this method for tables and they will always look great!!!
Top-Tier Style Training
Join our LinkedIn Group:
An invaluable resource
LinkedIn: AdvanceTo Legal and Corporate Word Processing Training Forum
LinkedIn: AdvanceTo Legal and Corporate Word Processing Training Forum
No comments:
Post a Comment