The Effect of Direct Formatting When It Comes To Your Finished TOC

Some TOC Facts

Some of the TOC scenarios can make you crazy but if you know this one particular problem this will eliminate a common TOC problem that comes up again and again

If you have not made any changes to your TOC Styles (TOC 1, TOC 2) right off the bat, but your newly run TOC text is displaying things you did not ask for then this is stemming from your headings. 

1.  Your TOC entries do not reflect formatting that is part of your heading styles, but they do reflect font formatting that you applied directly. 

2.  For example, if your Heading 1 style is defined as 12 point Times New Roman and you (using direct formatting), change the formatting of part of one the headings, making one of the words let us say italic, for example, then that italic word will show up  in the TOC entry.  You may want this for emphasis and that is fine.

3.  The UPPERCASE and All Caps is what can make people confused. 

4.   If you want your Heading 1 paragraphs to be in all caps, then add All Caps to the Heading 1 style instead of typing the headings with your Caps Lock on. 

5. When you type the headings with your Caps Lock On, the caps are considered direct formatting (UPPERCASE) rather than "All Caps" and the entries in your completed TOC for that level will be all capitalized which may not be what the attorney wanted (and if it is, then the proper way to do this would be to format TOC 1 as All Caps)

6.  It should be noted that Paragraph formatting is ignored. This means that if your Heading 1 is defined as 12 points After Spacing, this will not affect the TOC.   It is only the direct font formatting (with the exception of font size and color and underline unless from a hyperlink) will end up carrying over to your TOC.

MS Word Training From An Insider Perspective

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