A student of mine got a temporary position at a small legal firm. No DMS (Document Managing System), just a basic set-up. She opened up the first requested document to edit and it had Track Changes. She was told to leave the Track Changes On within the document but print the document out without the Track Changes.
She sent the document to print and the document has the track changes on the print out when she picked it up from the printer. When you don't know a procedure or where to go for a function or procedure, you can freeze up mentally in a work situation and not be able to resolve it. She didn't want to lose the assignment nevertheless, she had an attorney waiting on her for a "clean" printout. So how was this resolved?
In a DMS, they actually have a "Print Black Line Changes Selection" that you can select or deselect. For the small law firm that does not have a DMS we can handle this in one of two ways.
1. Under the Review tab, choose the selection "Final" under the "Display For Review" selections. This method does not turn off the track changes but simply hides them until you switch back to "Final Showing Markup".
Or, we could have taken this approach:
2. Under File, Print, go to File Print Settings.
3. Under Settings, look for the Down Arrow to the right of "Print all Pages".
4. Click on the Down Arrow and Uncheck "Print Markup".
If you choose this method, then you do not have to make any changes within the document itself such as we did in the first method in switching over to "Final".
Next time you deal with track changes or document comparison changes, please check out both methods we examined in this article for not printing the changes. Don't wait until it is an issue. Being exposed beforehand always gives you a major advantage.
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