Learn MS Word Legal - The Connections Of A Muli-Level Outline

The Connection Between The Numbering and Textual Aspect Of A Multi-Level Outline.

This article will highlight an error that is sometimes made with those new to Multi-Level Outlining.

1.  When we first start a new Multi-Level Outline, the first thing we do is to Link the first 4-5 levels in the Multi-Level Outline Dialog Box to the corresponding Heading Levels in the "Link Level To" section of the Dialog box.  

Now the system knows who is working together for each distinct level.  Each distinct level will have a Numbering and Textual Aspect that work together as one complete level.

2.  We then take care of the Numbering Type and the positioning of the outline number.  The "Aligned At" section controls the first line of the outline heading while "Text Indent at" controls the position of the second line forward of the heading if there is a second line.

3.  We then turn our attention to the Textual Aspect of the heading level we are working on and take care of those items such as line spacing, before/after spacing and alignment (such as left or justified).

4.  When modifying the Textual Aspect of the Heading Level and entering Paragraph under Format, upon doing so, you most probably will see settings under Special and Left Indent and this is where the problem begins.

5.  The settings that you see under Special and Left Indent are merely reflecting the settings that you just made when in the Multi-Level Dialog Box for the Numbering Aspect of that same level.

6.  Left Indent under Paragraph, is the equivalent of "Aligned At" in the Multi-Level Dialog Box.  Hanging under Special under the Paragraph Tab is equivalent to "Text Indent At" in the Multi-Level Dialog Box.

7.  The error occurs when people enter the Paragraph Tab see settings under the Left Indent and under Special and thinking it is an error remove those settings.  The positioning of the Numbering Aspect then will collapse.

8.  Those settings are merely reflecting your Multi-Level Outline position settings and must be left alone.  This should help prevent an error that causes much frustration.

Now you know the connection between the Numbering and Textual Aspect of a Heading Level within a Multi-Level Outline.

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