Learn Legal: Applying Styles With Ease

Applying Styles With Ease This short write-up has to do with a situation where you have the need to apply a number of different styles in succession in a particular document and you don't want to hunt up and down the right side style pallet to find the style you need. Just To Go Over Some Handy Tools: 1. Control Shift S (Apply Styles Toolbar). Type the style name you need and it will pop up in the window and you press your return key to apply the style. 2. Control Shift C - Control Shift V. Copy and Paste Formatting. Control Shift C to grab the formatting of a paragraph and Control Shift V to Paste that formatting to another paragraph. If you have a number of different styles you are using in the document, leave 1 of them on the Control Shift V Clipboard. As you need that particular style, place your cursor in the paragraph that needs that particular style applied and press Control Shift V. You avoid having to use the Paint Brush since Control Shift V is equivalent to the Paint Brush. It will stay on the clipboard until you introduce another Copy Formatting situation (Control Shift C). 3. You can apply a number of successive paragraphs with a style sitting on the Control Shift V clipboard or apply a paragraph with a style on the Control Shift V clipboard and then highlight the next 5 or 10 paragraphs needing that same style and press F4 for the "Repeat" function. 4. Double Click on the Paint Brush while the cursor is sitting in a paragraph of a needed style and "perpetually" apply that particular style X number of paragraphs needing that same style. Using "any" combination of these tools will speed up your applying of styles to large files. I would suggest you try them all and you will ultimately come up with combinations that make the most sense for you. Basic-Advanced MS Word 2007-16 Legal Training www.advanceto.com