MS Word 2007-16 - I Want To Update All Of My Cross References! What Are My Options?

Scenario: Attorney called the WP Center of a major law firm. She is working on a 300 page document with numerous Cross References. Her question: How do I update all of the Cross References at once rather than 1 by 1. Cross References are field codes just as the TOC, TOA or Index of Terms. What are my options to update all of the Cross References as needed? 1. Go to File, Options, Display, Printing Options-"Update Fields Before Printing". Using this method automatically updates all fields as you go to print. 2. If the attorney then says, I want to update them all NOW, not only when I go to print. In this case select the entire document (Ctrl+A) and press F9. If the update takes too long, you can cancel by pressing Esc. Then, select smaller pieces of the document and use the F9 method. Note: The Control A and F9 method will also update your TOC, TOA and Index if you have them in your document. 3. If they say, I want to update all of the Cross References but I DO NOT want to update the TOC TOA or Index at this time. In this case, place your cursor PAST the TOC, TOA and Index and highlight from the Main Part of your document to the end. You may wish to use "F8" (Extended Highlighting) at the starting point followed by "Control End" to quickly highlight a large file. Tidbit: Extended Highlighting is currently known as "Selection Mode" for 2007-16. 4. If the attorney does "NOT" wish to update the TOC, TOA or Index of Terms at this point in time, then those fields can be locked by placing your cursor anywhere in the TOC field code for example and using Ctrl+F11. Note: You will see no apparent change but if you right click on the field, "Update Field" will be grayed out. To unlock the field: A. Place your cursor within the field. B. Press Ctrl+Shift+F11 If you lock a field, alert the attorney or secretary how to unlock it. When ready, they can run their TOC, TOA and Index as usual. Training From An Inside Perspective www.advanceto.com