Things Not Apparent in MS Word:

Insert File is one of them:

 People tend to not take notice about certain features until they are up against a time constraint of one type or another.

A while  ago, I wrote about an operator who could not find "Insert File" and it caused a problem. It was hidden under Object. I certainly would have been fooled on that one as well.  But the nature of 2007-13 is that there are features that are just not where you thought they would be.

If you are not solid using the new system then finding a feature like Change Case takes a while.  In 2007-13 under the "Home Tab" you will see the "Aa" button towards the left side of the screen. Again, you may not realize what that button does right away, but nevertheless that is where it is. Those of you that could not find that button could resort to Shift F3 to cycle through the change case selections until you hit the one you want.

One thing that occurs often enough is the need to use change case when using the Small Caps attribute on areas of text that are in Upper Case when Small Caps is applied. When Small Caps is applied to a portion of text that is already in UPPERCASE, there is no apparent change in the text and therefore many an operator will take this as the attempt to apply Small Caps was not successful.

In order for the Small Caps to properly take effect, the text that is currently in ALL CAPS needs to be switched over to Initial Caps. The text which had Small Caps applied, will then immediately take effect and will now reflect the small caps attribute. And of course, in order to do this, just use Change Case.

One more of those things not apparent.  Scenario:  The operator is doing a cover page for a litigation document. The cover page will consist of a Caption Box created from a 3 column 4 row table as well as the Title of the document under the actual caption box such as Motion For Summary Judgment.  Also, the cover page is using Vertical Alignment Center.

Upon looking at the Caption Box on the cover page in Print Layout view, all of the cells appear to be split apart height wise.  Even the width of the columns seems to have greatly expanded

1.  We look at the caption box that we copied within the actual document to place on the cover page.  It looks absolutely fine in both Draft as well as Print Layout View.

2.  We go back to the cover page and not knowing why the table has split apart for lack of a better term, select the table and start looking under Paragraph for extra Before/After spacing as well as checking the Line Spacing to make sure that there is no Exact Line Spacing or Multi Line spacing that could have caused this problem.  Upon looking, there is no before or after spacing and the Line Spacing is single as it should be.

3.  According to the print preview, it shows the split apart look and that is what I am going to get if I print it out.

4.  I go back to Page Layout and again and under Page Setup look at the Vertical Alignment setting which should be Center for the cover page.  It turns out that instead of being Vertical Alignment Center, it was set for Vertical Alignment Justified.

5.  Because the table had been pulled apart by that Justified setting, it did not occur to us right off the bat that it was a vertical alignment issue since the table took up so much of the page.  It may have taken 30 minutes to solve, but it won't happen again.   One more thing to file away.

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